If these procedures are not possible, then at least try to designate a regular time, even if only for a few minutes when staff can meet and provide an input on a particular issue.
Ní thugtar faoi deara é seo mura dtugtar faoi i ndóigh níos foirmiúla, ach ní gá go mbíonn seo casta, ach struchtúrtha agus loighciúil.