Increasing Support and Job Satisfaction for Program Administrators at the Postgraduate Medical Education Program at the University of Ottawa: The Program Administrator's Perspective
Abstract Background Realizing Program Administrators (PAs) are crucial to the success of the postgraduate medical education (PGME) program, the PGME office at the University of Ottawa conducted a needs analysis to (a) identify training opportunities PAs felt would support them in being effective at meeting role expectations including supporting Program Directors (PDs) and (b) gather information from PAs to guide the PGME office in taking positive action toward increasing satisfaction with services and resources. Methods: A mixed methods approach involved collecting and analyzing data from online surveys and follow up qualitative interviews. Data analysis was conducted using the constructs of the W(e)Learn framework (content, media (delivery) service, structure and outcomes) Results PAs identified the following professional development topics they said would benefit them: Human Resources; Communication and Conflict Management Courses; Career Development; Evaluation; Policy; Multigenerational Workforces; and Best Technological Practices of Relevance to PAs The PAs also identified several recommendations for how the PGME office could facilitate them effectively carrying out their roles and responsibilities. Conclusions: An effective form of support is offering convenient, relevant professional development to help employees meet role expectations. A well designed professional development program should begin with a needs analysis to determine stakeholder needs with regard to relevant content, preferred delivery methods, service issues and course structure, in order to ensure desired learner outcomes.