What are the costs to maintain an Inc?
According to this FAQ published by the state of Delaware, your annual filing fees will be: Anything above and beyond that is based on company income. If you decide to file an LLC in Delaware instead of a Corporation your annual tax is $300. As others have mentioned in comments to your original question it's worth exploring your home state or other states. Delaware is commonly used to incorporate, but if you're very small or just starting out then often times your home state can be more favorable and less costly.
First - get a professional tax consultation with a NY-licensed CPA or EA. At what point do I need to worry about collecting sales taxes for the city and state of New York? Generally, from the beginning. See here for more information on NYS sales tax.  At what point do I need to worry about record-keeping to report the income on my own taxes? From the beginning. Even before that, since you need the records to calculate the costs of production and expenses. I suggest starting recording everything, as soon as possible. What sort of business structures should I research if I want to   formalize this as less of a hobby and more of a business? You don't have to have a business structure, you can do it as a sole proprietor. If you're doing it for-profit - I suggest treating it as a business, and reporting it on your taxes as a business (Schedule C), so that you could deduct the initial losses. But the tax authorities don't like business that keep losing money, so if you're not expecting any profit in the next 3-4 years - keep it reported as a hobby (Misc income). Talk to a licensed tax professional about the differences in tax treatment and reporting. You will still be taxed on your income, and will still be liable for sales tax, whether you treat it as a hobby or as a business. Official business (for-profit activity) will require additional licenses and fees, hobby (not-for-profit activity) might not. Check with the local authorities (city/county/State). For this reason, whilst preparing to hire an consultant to preserve and assist your application and additives it's far crucial to realize the one of a kind industry certification and in reality confirm that the computer professional has them. You can approach the essential corporation that is committed to provide tremendous Business Network Support in Oklahoma. Their professionals are properly skilled and certified professionals. If you're inclined to hire certified specialists that could provide effective it maintenance services, then you are on the right place in your answer. Do you need to incorporate? This depends on whether the company prefers you to be incorporated.  If you are going through a recruiting company, some of them are willing to deal with non-incorporated people (Sole Proprietor) and withhold taxes from your cheques for you. If you do want to incorporate, you can do it yourself, go through a paralegal, or you can even do it online.  I did mine in Ontario for about $300 (no name search - i just have a numbered corporation like 123456 Ontario Inc.) through www.oncorp.com - there are other sites that do it as well. Things to consider - if you're contracting through a corporation you most likely need to: Talk to an accountant about these for clarification - most of them will give you an initial consultation for free. Generally speaking, accountant fees for corporate filing taxes averages about $1000-2000 a year. If you have no net income or loss, you can usually get away without filing a tax return.  In Illinois, the standard is: Filing Requirements   You must file Form IL-1120 if you are a corporation that   has net income or loss as defined under the IITA; or   is qualified to do business in the state of Illinois and is required to file a federal income tax return (regardless of net income or loss).   http://tax.illinois.gov/Businesses/TaxInformation/Income/corporate.htm Just keep your filing fee and any business licenses up to date, paying those fees personally and not out of business money (that would make for a net loss and trigger needing a tax return).  Frankly, with how easy it is to register a new corp, especially an LLC which has many simplicity advantages from an S-corp in certain cases, you might still be better off shutting it down until that time. In GA, LLC fees are $50 a year. Incorporating is a one time $100 fee. This information is current as of September 2013. "For Non-Resident filers, New York taxes New York-sourced income. That includes: real or tangible personal property located in New York State   (including certain gains or losses from the sale or exchange of an   interest in an entity that owns real property in New York State); services performed in New York State; a business, trade, profession, or occupation carried on in New York State; and a New York S corporation in which you are a shareholder (including   installment income from an IRC 453 transaction). There are some exclusions as well. It is all covered in the instructions to form IT-203. However, keep in mind that ""filing"" as non-resident doesn't make you non-resident. If you spend 184 days or more in New York State, and you have a place to stay there - you are resident. See definitions here. Even if you don't actually live there and consider yourself a CT resident." "For any accounts where you have a wish to keep track of dividends, gains and losses, etc., you will have to set up a an account to hold the separately listed securities.  It looks like you already know how to do this.  Here the trading accounts will help you, especially if you have Finance:Quote set up (to pull security prices from the internet). For the actively-managed accounts, you can just create each managed account and NOT fill it with the separate securities.  You can record the changes in that account in summary each month/year as you prefer. So, you might set up your chart of accounts to include these assets: And this income: The actively-managed accounts will each get set up as Type ""Stock.""  You will create one fake security for each account, which will get your unrealized gains/losses on active accounts showing up in your trading accounts.  The fake securities will NOT be pulling prices from the internet.  Go to     Tools -> Securities Editor -> Add and type in a name such as ""Merrill Lynch Brokerage,"" a symbol such as ""ML1,"" and in the ""Type"" field input something like ""Actively Managed."" In your self-managed accounts, you will record dividends and sales as they occur, and your securities will be set to get quotes online.  You can follow the general GnuCash guides for this.   In your too-many-transactions actively traded accounts, maybe once a month you will gather up your statements and enter the activity in summary to tie the changes in cost basis.  I would suggest making each fake ""share"" equal $1, so if you have a $505 dividend, you buy 505 ""shares"" with it.  So, you might have these transactions for your brokerage account with Merrill Lynch (for example): When you have finished making your period-end summary entries for all the actively-managed accounts, double-check that the share balances of your actively-managed accounts match the cost basis amounts on your statements.  Remember that each fake ""share"" is worth $1 when you enter it.  Once the cost basis is tied, you can go into the price editor (Tools -> Price Editor) and enter a new ""price"" as of the period-end date for each actively-managed account.  The price will be ""Value of Active Acct at Period-End/Cost of Active Acct at Period-End.""  So, if your account was worth $1908 but had a cost basis of $505 on Jan. 31, you would type ""1908/505"" in the price field and Jan. 31, 2017 in the date field. When you run your reports, you will want to choose the price source as ""Nearest in Time"" so that GnuCash grabs the correct quotes. This should make your actively-managed accounts have the correct activity in summary in your GnuCash income accounts and let them work well with the Trading Accounts feature." All request and new cases are productively evaluated and screened online at Contact Us. Introductory consultations, LLC formations, and records for routine land and business exchanges are taken care of only online at prudent level expenses. A scope of Delaware llc in-office benefits after the underlying conference is offered yet at expenses higher than those cited for online things. We will keep you refreshed all through the procedure. We give steady correspondence and continuous notices as we process your incorporation. "This is an answer grounded in reality, not advice. Most states have no means of enforcing their foreign business entity registration statutes. Some states never even codified consequences. (California is a notable exception.). Some states have 'business licenses' that you need in order to defend your entity in court, but will retroactively apply the corporate veil when you get the license. The ""do I have to register"" question is analogous to asking a barber if you need a haircut. But this doesn't absolve you of looking in the mirror (doing your research). Registration and INCOME taxes are different stories. If a state calls their fee a franchise tax and it is applicable and there are real consequences for not, then you will have to pay that tax. Anyway, this isn't advocating breaking the law, but since it describes ignoring toothless state-chartered agencies, then there are people that will disagree with this post, despite being in line with business climate in the United States. Hope that helps" Even better, where does the money come from to pay the penalty? Increased prices for LCD screens. Fining a company just increases its cost of doing business, usually slightly. Send a few executives to jail, rescind the incorporation for even one major company, and this kind of stuff would stop. Fine them, and everyone will just keep doing it. Through your question and then clarification through the comments, it looks like you have a U.S. LLC with at least two members.  If you did not elect some other tax treatment, your LLC will be treated as a partnership by the IRS.  The partnership should file a tax return on Form 1065.  Then each partner will get a Schedule K-1 from the partnership, which the partner should use to include their respective shares of the partnership income and expenses on their personal Forms 1040. You can also elect to be taxed as an S-Corp or a C-Corp instead of a partnership, but that requires you to file a form explicitly making such election.  If you go S-Corp, then you will file a different form for the company, but the procedure is roughly the same - Income gets passed through to the owners via a Schedule K-1.  If you go C-Corp, then the owners will pay no tax on their own Form 1040, but the C-Corp itself will pay income tax. As far as whether you should try to spend the money as business expense to avoid paying extra tax - That's highly dependent on your specific situation.  I'd think you'd want to get tailored advice for that. Can you estimate the approximate cost of employing one of each? Would they work as contractors, or employees? Glassdoor can be a great resource for estimating the current market for local labor costs.  If you have a sense for the amount of annual revenue each individual could theoretically produce, you can essentially treat their wages as a fixed cost up to the limit of that revenue, then model the incremental cost and margin impact of bringing on additional headcount.   Is there any additional detail you can provide that might help provide guidance on developing a model? "An unmarried person with a total U.S.-sourced earned income under $ 37,000 during the year 2016 is likely to owe: If the original poster is not an ""independent contractor"", and is not ""billing corp-to-corp"" then: In summary: References:" Is the business an S-Corp, LLC or Sole Prop? I am going to guess based on the question that it is an LLC that you never closed with the state and you live in a state (NY) that charges a fee for having an LLC in the state in which case you owe those fees to the state. I am not aware of any taxes on the mere existence of a business by the IRS. I think you are going to find out that the are no taxes owed to the IRS for this nonexistent activity. So there are a lot of people that get into trouble in your type of self employment situation.  This is what I do, and I use google drive so there are no cost for tools.  However, having an accounting system is better. Getting in trouble with the IRS really sucks bad.