How much access do you have to administrative functions ? There are many ways to accomplish this , but may require changes to screens and workflows . At a high level , some solutions 1 Create a custom issue type for the meetingsapprovals that are required 2 Use the Due Date field to track the meeting date , or create a custom date field to indicate the meeting date . 3 Use custom issue links to define dependencies between other workflow tasks and the meetingsapprovals 4 Update your workflow transitions to include conditions stating that dependent tasks cannot transition unlessuntil the meeting has been held , andor build the approval into your workflow 5 Create dashboards to track the progress of meetingsapprovals and dependent tasks so you can quickly see what is blocked by an approval or meeting 6 Create event listeners to send notifications to approversmeeting attendees when meetings or approvals are coming dueSource I ' m a Senior Solutions Architect for an Atlassian Platinum Partner organization