Hi , Mary , you have been a secretary for several years in this company . Could you tell me what a secretary should do for a meeting or a conference ?
neutral
user
Well , an important part of the duties of a secretary , I think , is to do well the preparation work for the meeting .
neutral
assistant
What should a secretary do to prepare for a meeting ? Can you tell me a bit more about it ?
neutral
user
First of all , the agenda should be prepared before the meeting . Then you should ensure that those entitled to be present are properly informed .
neutral
assistant
I see , and how about the documents and the information ?
neutral
user
All the necessary documents and the information relevant to the meeting should be available , preferably printed and distributed before the meeting .
neutral
assistant
And what should a secretary do during the meeting ?
neutral
user
Of course , she should take minutes .
neutral
assistant
And after the meeting ?
neutral
user
After the meeting she should type the minutes up , and then keep proper records of the business transacted and the resolutions passed and also implement many of the decision reached at the meeting .
neutral
assistant