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Ministry of Education registration guidelines for public and private Junior Secondary Schools 2023
Junior Secondary Schools Registration Guidelines
The Ministry of Education, MoE, has released the final registration guidelines for public and private Junior Secondary Schools 2023. The guidelines provide a checklist to be used by MoE officials while carrying out registration for the Junior Secondary Schools.
State Department for Basic Education Directorate of Quality Assurance and Standards
REGISTRATION GUIDELINES CHECKLIST FOR PUBLIC AND PRIVATE JUNIOR SECONDARY SCHOOLS (JSS) 2023.
SECTION A: INTRODUCTION
The interim report of Presidential Working Party on Education Reforms recommended domiciling of JSS in existing Primary Schools. Consequently, His Excellence the President of the Republic of Kenya directed the Ministry of Education (MoE) to develop guidelines to operationalize Junior Secondary Education.
Accordingly, the checklist attached will be used by a multi- agency team composed of officials from the MoE, Ministry of Interior and Teachers' Service Commission to assess the suitability of Primary Schools to admit JSS learners for the 2023 school year.
Instructions to County Directors of Education
The exercise is scheduled to run from 9TH – 20TH JANUARY, 2023.
A MULTI- AGENCY approach is envisaged in the assessment of the schools.
ALL decisions SHOULD be guided by the checklist and school's final percentage score on the Scoring Guide (Section D).
ALL the participating officers SHOULD sign the filled- in tool for ownership.
A detailed report SHOULD be prepared and submitted to the Director General- Education, by 23RD JANUARY, 2023. Among others, the report should indicate the:
Readiness of Primary Schools to admit JSS learners; and
Proposed JSS feeder schools, the distance and capacity of the nearest Primary
In the context of the JSS transition, FEEDER SCHOOL refers to a Primary School that lacks the enrollment and/or infrastructural capacity to domicile a JSS. In such cases, the MoE will transfer the learners to a neighbouring JSS or implement appropriate affirmative action to ensure 100 percent transition. Therefore, JSS Feeder Schools will be designated as follows:
In high density areas and urban informal settlements Primary Schools with an enrollment of less than 45 learners or those lacking the basic facilities to host a JSS will serve as Feeder Schools to other JSSs within a 2 kilometres proximity.
In geographically expansive, low density and insecurity prone areas, as well as for learners with special needs and disability, the Government through the MoE will implement affirmative action (as appropriate), regardless of the enrolments.
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SECTION B: SCHOOL'S DEMOGRAPHIC DATA
Name of School: ………………………………………………………
2. County: ……………………
Sub- County: …………………………
Category of the School: Public | | Private | |
Registration Certificate No; ………………………………………………
Date of Registration: ………………………………………………………
Level of School Registration: Primary | | Junior Secondary School | |
Validity of Registration: Valid I I Expired I I
9. Type of School:
Boys | |
Girls | |
Mixed | |
Boarding | |
Day | |
Day and Boarding | |
10. Nature of the School:
Regular | |
Special | |
Regular with special Unit | |
Regular with Inclusive Programmes | |
11. School's Enrollment as per the Third Term of 2022
GRADE/LEVEL/CLASS BOYS GIRLS TOTAL
Pre- Primary
Is the school registered on NEMIS: Yes | | No | |
Headteacher Qualification (including management training)
Headteacher's Area of Specialization (for Special Schools)
15. Teaching Staff Availability:
TSC Employed BoM Employed
Male Female Total Male Female Total
No of Teachers with the following Qualification(s):
PTE: ………. Diploma (DPTE/DSTE): ………… B. ED…………………… Others (Specify): ………………………………………………………………
Manager Qualifications (for private schools) ………………………………
Validity of BoM/Board of Directors/Trustees (Specify appointment date):
Non-Teaching Staff: Male ………. Female ………Total……………………..
Type of buildings: Permanent | | Semi-permanent | | (Timber, Mabati, Earth)
Indicate the Type of Building Materials Used ………………………………
22. Number of DLP Equipment Available and Functional
S/N Equipment Type Number Functionality
1). Laptops or/and tablets
3). Projector
4). Router
5). Printer
6). Any other (specify)
Availability of internet Yes | | No | |
24. Specify the Approximate Distance to the Nearest Learning Institution.
S/N Institution Type Institution Name Proximity (in KM)
1). Public Primary School
2). Private School
3). Public Secondary
4). TVET
5). Other (specify)
Status of SEQIP sanitation facilities (where applicable);
Complete | | On-going | |
Other additional relevant information (Specify)
SECTION C: ADHERENCE TO MINIMUM REGISTRATION REQUIREMENTS
LOCATION OF THE SCHOOL
NOTE: Score 1 mark or 0 marks as specified against the indicators.
S/N CHECKLIST INDICATORS YES NO OBSERVATION (S)
a. Is the land adequate to host JSS level?
NOTE: Score only one indicator that is most appropriate. Is equal to or more than 0.4 Ha /1-acre
in urban areas? (1) (0)
Is equal to or more than 1.6 Ha/4 acres
in rural high-density areas
Is equal to or more than 2.4 Ha /6 acres
in rural low-density areas?
b. Are land ownership documents available? NOTE: Score only one indicator that is most
appropriate. Is a valid title deed or (1) (0)
Lease agreement of the land and
buildings (not less than 3 years) or
Allotment letter available?
c. Is the school located
within 300m of a liquor selling outlet? School location in relation to liquor selling outlet. (0) (1)
B. PHYSICAL INFRASTRUCTURE
NOTE: Score every indicator 1 mark if marked 'Yes' or 0 marks if marked 'No'
S/N REGISTRATION GUIDELINES CHECKLIST. INDICATORS YES
(1) NO
(0) OBSERVATION (S)
1. Does the school have approvals from relevant Authority (County Government, NCA and NEMA where applicable?).
NOTE: Scored ONLY for schools that have constructed new buildings. -Certificate of completion,
-Certificate of occupancy
Approved site plan
-NEMA report where applicable
2. Does the school have and an office and staffroom? At least one that can be shared with primary school
3. Does the school have at least 2 additional classrooms for JSS? At least 2 classrooms
Each measuring 8m x 9m
Availability of appropriate furniture
4. Does the school have a room that can be equipped as a Science Room?
NOTE: Score ONLY one indicator that is most appropriate. a. Each measuring 8m x9m
b. Equipped Science Room or
c. Mobile science lab or
d. Proximity to equipped science lab in Sec school (not more than 200m away)
e. Space for construction
of Science Lab.
8. Does the school have space for Agricultural projects and Assorted farm tools?
NOTE: Score ONLY one indicator that is most appropriate. Measuring 3m x 2m per
student.
Innovative agricultural practices (gunny sacks or vehicle tiles).
9. Does the school have special room that can equipped with tools for pre- technical studies? Measuring at least 8 M x 9
Relevant equipment
10. Does the school have special room that can be equipped for one optional subject offered? (Home Science, Computer Science, Visual
Arts among others). Measuring at least 8 M x 9
11. Does the school have adequate Play grounds/fields?
NOTE: Score ONLY one indicator that is most appropriate. Playgrounds/fields
available within the school compound.
Can be shared with the neighboring institution (s).
Not more than 200 M away
12. Does the school have suitable furniture? Age appropriate lockers and chairs in all the classrooms.
13. Does the school have safe and adequate water supply?
NOTE: Score upper limit for schools having both day and
boarding). a. 5 litres per learner for day; and,
b. 20 litres per learner for boarding schools
14 Does the school have a reliable source of power? Connection to the national
15. Does the school have adequate sanitation facilities? For girls, toilet ratio of 1:25 plus a bathroom and boys 1:30 plus a urinal.
Are staff toilet facilities separate and at least one for each gender? Adequate sanitation
facilities for staff ratio of 1:12
16. Does the school have adequate boarding facilities?
NOTE: Score ONLY for boarding schools. One learner per bed
Single or double-deckers
Spacing between beds
3 double doors opening outwards with one clearly
marked 'Emergency Exit'
Non- grilled windows
Adequate adjacent toilets
and bathrooms
Adjacent rooms for house parents (in special
17. Does the school have cooking space and dining area?
NOTE: Score for both boarding
schools and day schools offering lunch programme. Cooking space
Eating area (dining room or shed)
Do the food handlers have valid
medical certificates? Valid medical certificates
18. Are the physical facilities friendly to persons with disabilities? Ramps to buildings
Clear pavements and
pathways.
Adapted latrines or toilets.
SECTION D: SCORING GUIDE
The scale below will guide in determining the level of readiness for the school to admit JSS learners. The school's final percentage score will be arrived at by summing the score awarded, divided by the total score of applicable indicators multiplied by 100.
School score X100% =Percentage score Total score of applicable indicators
The School will be judged Good, Fair or Poor as tabulated
75 – 100% Good The school is recommended for registration to offer the JSE curriculum as it has met most of the requirements.
50 – 74% Fair The school has met some requirements but a second assessment is required for its registration to offer the JSE curriculum.
Below 50% Poor The school has not met most of the requirements and has not been recommended for registration to offer the JSE curriculum.
School's Score: …………………………………………………………………….
SECTION E: RECOMMENDATION (Tick as appropriate)
Approved to admit JSS learners in January, 2023
ii. Approved as feeder school for JJS in January, 2023 | |
NOTE: Indicate the specific JSSs and enrolment capacity (together with the learners from the Feeder School): …………………………………………………….
Not approved at all
CONFIRMED BY:
Name of officer Name of officer Name of officer:
:………………… :………………… ………………………
P.F No:……………… P.F No: ……………… P.F No:………………
Signature: Signature: Signature:
………………….. …………………… …………………….
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