Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Tuesday 28 July, 2015 commencing at 1.00pm, at the Cabonne Council Chambers, Bank Street, Molong to consider the undermentioned business.
The Directors will be available for consultation on matters contained in the business paper prior to lunch which will be provided from 12.15pm.
ATTENDEES – JULY 2015 COUNCIL MEETING
Bill West & Jenny Bennett – Centroc presentation of JO Pilot
The following staff members have been invited to attend
the Council meeting and will also be joining Councillors for lunch:
· Leonie Smith
· David Kidd
GENERAL MANAGER'S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 July, 2015
ITEM 1 APPLICATIONS FOR LEAVE OF ABSENCE.............................. 4
ITEM 2 DECLARATIONS OF INTEREST............................................... 4
ITEM 3 DECLARATIONS FOR POLITICAL DONATIONS....................... 5
ITEM 4 MAYORAL MINUTE - APPOINTMENTS.................................... 5
ITEM 5 COMMITTEE OF THE WHOLE................................................. 6
ITEM 6 GROUPING OF REPORT ADOPTION....................................... 7
ITEM 7 CONFIRMATION OF THE MINUTES......................................... 7
ITEM 8 SALE OF PROPERTY - LOT 1 DP730639 - 6 GIDLEY ST MOLONG................................................................................ 8
ITEM 9 LOCAL GOVERNMENT REMUNERATION TRIBUNAL ............. 8
ITEM 10 ARTS OUTWEST - CABONNE COUNCIL CONTRIBUTION FOR 2015-2016................................................................................ 9
ITEM 11 CUMNOCK AND DISTRICT PROGRESS ASSOCIATION......... 10
ITEM 12 INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW..................................................... 11
ITEM 13 NSW PUBLIC LIBRARIES ASSOCIATION CONFERENCE 2015 12
ITEM 14 PAVEMENT MANAGEMENT SERVICES CONTRACT.............. 13
ITEM 15 CANOWINDRA SPORTS TRUST UNAUTHORISED WORKS... 14
ITEM 16 CANOWINDRA RETIREMENT VILLAGE PROJECT ................ 15
ITEM 17 CANOWINDRA PRESCHOOL KINDERGARTEN INC. REQUEST FOR FUNDING....................................................................... 16
ITEM 18 REQUESTS FOR DONATIONS............................................... 17
ITEM 19 CABONNE BLAYNEY FAMILY DAY CARE POLICY UPDATE... 18
ITEM 20 FOUR TOWNS SEWER SCHEME........................................... 19
ITEM 21 EURIMBLA ROAD BRIDGE, CUMNOCK................................. 20
ITEM 22 MOLONG SEWAGE TREATMENT PLANT OPTIONS REPORT 21
ITEM 23 REQUEST FOR APPLICATION OF COUNCIL SEAL FOR VARIATION OF RESTRICTION ON USE OF LAND - LOT 20 DP 1131133 SPRING HILL ROAD, SPRING HILL.......................... 23
ITEM 24 MODIFICATION OF DEVELOPMENT CONSENT 2014/128 - DEPOT STORAGE SHED AMENDED DEVELOPMENT FOR USE AS MANILDRA MENS SHED - LOT 2 SECTION 37 DP 758643, 24 KIEWA STREET, MANILDRA.................................................. 23
ITEM 25 MODIFICATION OF DEVELOPMENT CONSENT DA 214/114 - LOT 775 DP 813587, 1654 THE ESCORT WAY, BORENORE.. 34
ITEM 26 DA 2015/140 DWELLING UPON LOTS 1 & 2 DP 1043311 WARRADERRY WAY, CANOWINDRA .................................... 57
ITEM 27 DA 2015/149 DWELLING UPON LOT 361 DP 1193438, 2043 BURRENDONG WAY, MULLION CREEK .............................. 68
ITEM 28 HERITAGE GRANTS 2015/16 PROGRAM............................... 69
ITEM 29 QUESTIONS FOR NEXT MEETING........................................ 71
ITEM 30 BUSINESS PAPER ITEMS FOR NOTING................................ 71
ITEM 31 MATTERS OF URGENCY....................................................... 72
ITEM 32 COMMITTEE OF THE WHOLE SECTION OF THE MEETING.. 73
ITEM 2 COUNCIL PROPERTY - 10 WILLIAM STREET MOLONG
ITEM 3 CANOWINDRA RETIREMENT VILLAGE - INVESTIGATION TO DETERMINE CONSTRUCTION COSTS
ANNEXURE 7.1 June 23 2015 Council minutes............................. 74
ANNEXURE 12.1 Operational Plan Final Quarter Review 2014/2015.................................................................. 95
ANNEXURE 18.1 Cudal Campdraft Assoc - Request for Sponsorship 2015................................................ 141
ANNEXURE 19.1 Family Day Care Policies and Procedures July 2015......................................................................... 143
ANNEXURE 24.1 2014 128 -Draft Conditions of Consent......... 336
ANNEXURE 25.1 DRAFT MODIFIED CONDITIONS OF CONSENT DA 2014 114 1........................................................................ 342
ANNEXURE 26.1 2015 140 Draft Conditions of Consent.......... 352
ANNEXURE 28.1 Gaskill Street Heritage Grant - Quote...... 366
1. June 23 2015 Council minutes
THAT the minutes of the Ordinary meeting held 23 June 2015 be adopted.
1. Minutes of the Ordinary Council meeting held on 23 June 2015.
ITEM 8 - SALE OF PROPERTY - LOT 1 DP730639 - 6 GIDLEY ST MOLONG
To seek approval to affix Seal to transfer / sale documents
Revenue from sale proceeds
\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\MOLONG - LOT 1 DP730639 - 6 GIDLEY ST - - 655008
THAT Council authorise the affixing of the council's Seal to the transfer and sale contract documents.
Council previously approved the sale of the above property at its 16 July 2012 meeting which was delayed due to a need to have the land reclassified as 'operational'.
The property is now ready for sale with an offer received within the authorised price range.
Authority to affix the council's Seal is required.
ITEM 9 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL
To advise Council that the Local Government Remuneration Tribunal has handed down its decision in relation to the increase in fees effective from 1 July 2015 and for Council to resolve the fees payable for the ensuing 12 months.
Council's policy is that Council continue to pay fees to Cabonne Council and the Mayor at the maximum amount
4.5.1.c. Provide appropriate mechanisms for democracy and participation for Cabonne residents
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THAT from 1 July 2015 the annual fees payable to Councillors be set at $11,010 and the additional annual payable fee to the Mayor be set at $24,030.
Administration Officer's REPORT
The Independent Local Government Remuneration Tribunal sets a minimum and maximum range of fees for Councillors and Mayors across NSW. The Tribunal determined on 26 June 2015 that a 2.5% increase will apply from 1 July 2015.
Cabonne Council is placed in the "Rural" category by the Tribunal, and therefore is able to set annual fees in the following range:
Councillor: Minimum fee $8,330 Maximum fee $11,010
*Mayor: Minimum fee $8,860 Maximum fee $24,030
*This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2)).
ITEM 10 - ARTS OUTWEST - CABONNE COUNCIL CONTRIBUTION FOR 2015-2016
To determine Cabonne Councils future financial membership commitment to Arts OutWest.
Yes - annual membership fee
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THAT Council authorise the Mayor to sign the Memorandum of Understanding between Cabonne Council and Arts OutWest.
Economic Development Manager's REPORT
Correspondence has been received requesting Council to re-sign a new Memorandum of Understanding between Cabonne Council and Arts OutWest.
Arts OutWest has requested that Council re-sign a Memorandum of Understanding to cover the next period of 2015 – 2018 commencing 1 July 2015 under the same conditions as have been in place for the past 3 year period with a slight change to the annual fees.
Arts OutWest has provided numerous services to operators within Cabonne LGA over the past 5 years. A new three year Strategic Plan for the period 2016-18 is being developed.
Key focus areas of the Arts OutWest Strategic Plan include priority items such as:
a. Arts and Health
b. Aboriginal Arts Development
c. Young People
d. Creative Industries
Their mission is: To promote, facilitate, educate and advocate for arts and cultural development for the communities of the Central West of New South Wales.
Membership and Contribution Levels
Arts OutWest charge 60 cents per head of population, calculated from ABS population figures. The most recent invoice for 2014-15 was based on 2013 population figures of 13,695. This meant a contribution of $8,217 (+ GST) for the 2014-15 financial year.
The amounts over the three years of the MOU will be adjusted each year according to ABS information about population.
The annual contribution to Arts OutWest for 2015-16 is $8,265.60 (+ GST).
ITEM 11 - CUMNOCK AND DISTRICT PROGRESS ASSOCIATION
Seeking Council authorisation for the Cumnock and District Progress Association to be a S355 committee over newly acquired land.
3.3.5.a. Review community need for new and upgraded facilities
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THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Cumnock and District Progress Association be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:
· The care, control and management of Lot 61 DP 664553 and Lot 1 DP 323485, 48 Obley Street, Cumnock.
Council recently acquired two parcels of land at Cumnock adjacent to the Crossroads Building, which is managed by the Cumnock and District Progress Association Inc. under Section 355 of the Local Government Act.
The two newly acquired parcels of land form one block of land. The details of the land parcels are as follows:
1. Lot 61 DP 664553, 48 Obley Street, Cumnock.
2. Lot 1 DP 323485, 48 Obley Street, Cumnock.
The Cumnock and District Progress Association Inc. wish to be the S355 committee for the two parcels of land listed above as well as for the Crossroads Building.
ITEM 12 - INTEGRATED PLANNING & REPORTING - OPERATIONAL PLAN FINAL QUARTER REVIEW
1. Operational Plan Final Quarter Review 2014/2015
THAT, subject to any alterations the Council deems necessary at the July Council meeting, the update of the Operational Plan to 30 June 2015, as presented be adopted.
The final quarter update for the Integrated Planning & Reporting Operational Plan for 2014/2015 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.
Of the 169 Delivery Program Actions included in the Operational Plan 153 have been completed, 14 are progressing and 2 did not progress.
ITEM 13 - NSW PUBLIC LIBRARIES ASSOCIATION CONFERENCE 2015
To advise that early bird registration for the NSW Public Libraries Conference 2015 closes on 19 August 2015.
Councillors' expenses provision
3.3.2.b. Participate in decision making processes and initiatives of Central West Libraries (CWL)
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THAT Council authorise delegates to attend the public libraries NSW annual conference and AGM to be held at the Australian Technology Park, Redfern from 17 – 20 November.
The annual NSW Public Libraries Association (NSWPLA) conference which incorporates the association's annual general meeting is held in November each year and alternates between Sydney and a regional centre where it is hosted by one of the zones. In 2014 the conference was hosted by Central West Zone and held in Mudgee.
The 2015 conference will be held at the Australian Technology Park, Redfern from 17 – 20 November 2015.
The conference theme is 'Sustain + ability' and will explore the many facets of sustainability in libraries including:
· Sustainable or green buildings
· Sustainable programs or services
· Sustainable staffing
· Financial sustainability
These themes will be explored through a range of keynote presentations by international and local speakers.
Registrations for the conference are now open with early bird registrations offering discounts closing on 19 August. Further information is available at http://nswpla.org.au/switch2015/
The NSWPLA annual general meeting will be held on the final day of the conference.
ITEM 14 - PAVEMENT MANAGEMENT SERVICES CONTRACT
To request additional funding
Additional vote required for contract
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THAT Council vote an additional $6,350 excl GST to finalise the contract with Pavement Management Services.
An invoice was received from Pavement Management Services for the final payment for works in conducting a condition assessment on Council's sealed road network. The invoice exceeded both the amount of the order and the budget for the works and was forwarded to Director of Finance and Corporate Services for analysis.
The analysis identified that "tenders" were called and closed on 27 August 2014, however it was never reported to Council and the contract was awarded on 9 September (a week before the September meeting).
It would appear that as the initial contract was for $113,079 excl GST that it was assumed by staff that it was below the statutory limit set for tendering and did not require a Council resolution, which would have been the correct procedure had the advertisement stated "quotations" instead of "tenders".
A revision of the ordered works took place on 11 November 2014 which increased the contract value to $126,350 excl GST which exceeded the budget for the works by $6,350 which was not reported to Council either directly or via a quarterly budget review.
Despite the technical irregularities discovered during the analysis it would appear that the works that have been invoiced have been carried out by the Contractor under the terms of the contract and will require an additional allocation of funds to enable payment.
ITEM 15 - CANOWINDRA SPORTS TRUST UNAUTHORISED WORKS
To advise Council of a request for payment for works carried out without Council approval or budget.
$22,840 requested to be funded from Canowindra Town Improvement Vote.
3.3.3.c. Maintain parks and gardens to safe operational standards
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THAT Council determine whether it wishes to agree to the request for payment.
An invoice was received by council for $22,840 being for 300m2 of concreting beneath an existing awning at Tom Clyburn Oval in Canowindra. Initial enquiries were unable to identify a staff member who requested the works and no budget had been allocated to the project.
Further enquiries revealed that the Canowindra Sports Trust had requested that the work be carried out and had authorised the contractor to proceed. The Sports Trust is not authorised to incur expenditure on Council's behalf.
The Council sets aside $5,000 annually from the Canowindra Town Improvement Fund towards a fund for capital works to be carried out by the Sports Trust and that fund currently has a balance of $13,804. Further funding would need to come from the Town Improvement Fund if Council wished to approve payment.
ITEM 16 - CANOWINDRA RETIREMENT VILLAGE PROJECT
Request received from Canowindra Retirement Village Project for Council to appoint two representatives from Council to working committee.
THAT Council appoint a councillor and the Director of Finance and Corporate Services as Council representatives to the Canowindra Retirement Village Project working committee.
Council have received a request from the Canowindra Retirement Village Project Association to appoint two Council representatives to their working committee.
Stage 1 of the establishment phase is to form a working committee consisting of two representatives from Council, two from Uniting Care and two from the Project Association.
The proposed objective of the working group would be to develop guidelines and operational protocols sufficient to satisfy the legal requirements of the three parties in a formal deed of understanding or like document in order that the infrastructure and building planning may commence.
It is proposed that a councillor and the Director of Finance and Corporate Services be appointed as the Council representatives.
ITEM 17 - CANOWINDRA PRESCHOOL KINDERGARTEN INC. REQUEST FOR FUNDING
To advise a request for funding for carpark improvements at the preschool.
$7,312 additional funding if approved.
THAT Council determine whether they wish to fund the cost of footpath and kerb and guttering alterations at the Canowindra Preschool from the Canowindra Town Improvement Fund.
Councillor Durkin has forwarded a request from the Canowindra Preschool Kindergarten Inc. for alterations to the footpath and kerb and guttering at the preschool carpark to enable vehicles entering and leaving the carpark to do so in a forward direction.
The preschool are requesting the changes for safety reasons as the present carpark configuration requires vehicles to reverse into the gate of the preschool with poor visibility of pedestrians.
The preschool is a Section 355 Committee of Council as the premises are Council owned. Councillor Durkin has requested that Council consider funding the changes from the Canowindra Town Improvement Fund.
ITEM 18 - REQUESTS FOR DONATIONS
Cudal Campdraft Committee have requested Council sponsorship for their annual campdraft.
1. Cudal Campdraft Assoc - Request for Sponsorship 2015
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THAT Council donate $300 to the Cudal Campdraft Association.
Cudal Campdraft Committee is seeking a donation towards their campdraft to be held at the Cudal Showground on the 3, 4 and 5 October 2015.
The Cudal Campdraft has been running annually since the 1960s and has grown to a three day event that attracts people from throughout the Central West.
The Committee seeks $300 towards the costs of providing prizes and sashes for winning competitors and will acknowledge Council in its program and publicity.
The campdraft is a community event that draws many people to the district and is considered worthy of Council's support.
There is no expenditure from the donations budget of $7,168 so far this financial year.
ITEM 19 - CABONNE BLAYNEY FAMILY DAY CARE POLICY UPDATE
To notify Council of changes to the Family Day Care Policy Manual
3.1.1.b. Implement the Family Day Care program
1. Family Day Care Policies and Procedures July 2015
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THAT Council adopt the changes to the Family Day Care Policy Manual in accordance with relevant child care law; legislation and key resources.
Family Daycare Coordinator's REPORT
Family Day Care policies and procedures have been reviewed and updated after wide consultation with staff, educators and families of the Service.
New policies have been developed to adhere to the Education and Care Services National Law and Regulations (2011), National Quality Standards (2011) and early childhood education and care key resources.
The new policies are accordingly listed:
· Immunisation
· Medical conditions including asthma, anaphylaxis and diabetes
· Infant sleeping and the reduction of SIDS
· Accident, injury, trauma and illness
· Administration of first aid
· Transport and road safety.
· Delivery and collection of children from the service.
· Work health and safety
· Manual handling
· Fencing procedure
· Fire equipment procedure
· Closing and opening an existing family day care service
· Professional development
· Registration of family day care assistants
· Participation of volunteers and students
· Role of educator's families and other household members
· Partnerships with families
· Visitor's register
· Governance and management of the service
· Customer service and satisfaction
Existing policies have also been reviewed to incorporate up to date information from early childhood resources and information from government agencies including the Department of Social Services; the Department of Education and Communities and the Department of Community Services.
These policies include:
· Pets and other animals
· Child protection
· Educational program and practice
· Excursions
· Fees
· Record management
· Supervision: The supervision policy has been extended to prohibit educators from operating other businesses including provision of foster care whilst providing family day care.
Each new and existing policy and procedure is now linked to the National Quality Standard for early childhood education and care and the relevant expected outcome.
ITEM 20 - FOUR TOWNS SEWER SCHEME
Progress of the Four Town Sewer Scheme
Unbudgeted expenses incurred by Environmental Services
5.3.4.a. Undertake small towns sewer scheme project purchases
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THAT the application and inspection fees for the grey water connections by the Environmental Services Department under the Four Town Sewer Scheme be waived.
The Four Town Sewer Scheme property connections under the contract require a black water connection to each property and grey water connection up to a distance of five metres.
Grey water connections outside the 5 metre distance are still required to be connected but this work becomes a private contract between the property owner and Council approved contractor.
The Council contract for Yeoval and Cumnock connections was due for completion by mid April but it recently became apparent that at the current rate of progress the work would not be completed until some time in 2016.
The reason for this was that the contractor's rate of progress was slowed by carrying out works outside the contract for property owners at the same time as the contract works.
Council served notice on the contractor to complete the contract works and granted an extension of time to 31 August 2015 for completion.
This effectively meant that it would be necessary for a contractor to return at a later time to carry out grey water connections outside of the scope of the contract.
An unintended consequence of Councils show cause notice on the contractor is that grey water connections outside of the contract could incur an additional Council inspection fee for compliance.
The plumbing and drainage works would usually attract a section 68 application fee, and an inspection fee. Usually 2 inspections are required. The fee for lodgement of a standalone s68 application is $87.20. The inspection fee is $93.70 per inspection. The number of properties that could incur the reinspection fee is 49 in Yeoval and 54 in Cumnock.
The black water connections in Yeoval have now been completed and at the current rate of progress the remaining connections in Cumnock will be completed by the 31 August 2015 deadline.
ITEM 21 - EURIMBLA ROAD BRIDGE, CUMNOCK
Eurimbla Road Bridge, Cumnock requires a side track.
$63,000 from $3M Infrastructure Backlog
1.1.4.c. Local road bridge construction undertaken
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THAT Council approve the expenditure of $63,000 from the $3M Infrastructure Backlog for the construction of a side track adjacent the Eurimbla Road Bridge.
A recent routine inspection of the Eurimbla Road Bridge 1km from Cumnock has identified considerable sub structure failure necessitating the imposition of a 4 tonne weight restriction and the construction of a low level side track for heavy vehicles.
The bridge is a single lane structure built in 1928 and apart from the sub structure failure is showing considerable signs of fatigue due to years of heavy loads.
Although the original plans are not available it is unlikely that the bridge was designed for current loadings.
The initial assessment suggests that the bridge should be replaced rather than repaired and this will be confirmed after a more detailed assessment.
An application for 50% funding for the bridge replacement will be made under the Australian Government Bridge Renewal Programme and if successful the remaining 50% could be funded from the $3M Infrastructure Backlog allocation for 2016/17. A preliminary estimate for the bridge construction is $700,000.
ITEM 22 - MOLONG SEWAGE TREATMENT PLANT OPTIONS REPORT
Request for Council to approve additional funds from the Cabonne Sewer Fund and to engage Hydroscience Consulting to conduct the options study.
The options report for the Molong Sewage Treatment Plant will require an additional $21,000 above the amount orignally budgeted for the work.
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1. Approve $21,000 from the Cabonne Sewer Fund required to complete the options report; and
2. Engage Hydroscience Consulting to complete an options report for the Molong STP.
Operations Manager - Water and Waste's REPORT
The Molong Sewage Treatment Plant (STP) operates a pasveer channel as primary treatment for Molong's municipal waste water. The treatment process relies on mechanical aeration utilising there mechanical mixers. The mechanical mixers have been operating since the plant was constructed in the 1970s. Council's asset management plan identified these assets for renewal in the 2016/2017 financial year.
Council staff are investigating options for replacement of the mechanical mixers and will consider other energy efficient technologies that could be used for primary waste water treatment. To this end, the options report for the Molong STP was advertised on Local Government Procurement Vendor Panel. A brief description of the scope of works is as follows:
1. Part 1: Options report for the replacement of the mechanical mixers at the Molong Sewage Treatment Plant. This should include cost estimates of various options (Capex and Opex), advantages and disadvantages. Where possible, advantages and disadvantages should be quantified to facilitate a cost benefit analysis.
2. Part 2: Development of preferred option based on options report in Part 1. This should include design, specifications and drawings that are sufficient for tendering purposes.
The following organisations were invited to submit their proposals. These organisations were selected based on their experience in the field of waste water treatment.
1. Geolyse Pty Limited
2. GHD Pty Ltd
3. Hydroscience Consulting
4. MWH Australia Pty Ltd
5. Water Group Pty Ltd
The quotations closed on 1 Jul 2015 whereby one proposal was received from Hydroscience Consulting. Council engineering staff reviewed the proposal and are satisfied with the proposed methodology and demonstrated experience in this area.
The cost of the options report is $41,000 (Exc GST). The amount budgeted for the study is $20,000 (Exc GST) and there is a shortfall of $21,000. The additional cost will cover the preparation of specification and detailed deign drawings required for a construction tender process.
ITEM 23 - REQUEST FOR APPLICATION OF COUNCIL SEAL FOR VARIATION OF RESTRICTION ON USE OF LAND - LOT 20 DP 1131133 SPRING HILL ROAD, SPRING HILL
To seek coundil's authorisaion for affixing it's seal to a legal document
THAT Council's seal be affixed to the section 88 Conveyancing Act variation document, to amend the building envelope applying to Lot 20 DP 1131133, being 111 Spring Hill Road, Spring Hill.
Council has received a request from Sandra Kelly Conveyancing to authorise a variation to a s88 restriction applying to a 4ha lifestyle lot located at 111 Spring Hill Road, Spring Hill. It is proposed to amend the approved building envelope to enlarge that area. There are no planning objections to the proposal. Boundary setbacks are maintained. Previous soil testing of the nominated envelope has identified the site's suitability for future development.
ITEM 24 - MODIFICATION OF DEVELOPMENT CONSENT 2014/128 - DEPOT STORAGE SHED AMENDED DEVELOPMENT FOR USE AS MANILDRA MENS SHED - LOT 2 SECTION 37 DP 758643, 24 KIEWA STREET, MANILDRA
To seek council approval to vary its building set back policy to permit a nil frontage setback in this instance, and to approve the modification to the development consent.
Variation to policy sought
1. 2014 128 -Draft Conditions of Consent
1. Approve the Modification of Development Application 2014/128 to permit a community facility (men's shed) upon Lot 2 Section 37 DP 758643 being land known as 24 Kiewa Street, Manildra subject to the modified conditions attached,
2. Amend condition 4 of the development consent to reflect the use of the proposed building as a community facility (Men's Shed),
3. Delete Condition 5,
4. Support a variation to the standard village front boundary setback policy from 8m to a zero setback in this instance, to permit construction of the proposed community facility to the northern boundary,
5. Amend condition 11 to incorporate current regulations controlling site construction work hours,
6. Advise the Manildra Men's Shed group that the proposed building must comply with the Building Code of Australia, and
7. Council donates an amount of $506.25 to the Manildra Men's Shed Inc., being a sum equal to the fees paid by the group to lodge the Development Application and Construction Certificate application.
The following report provides an assessment of the modification application of development consent DA2014/128, submitted for construction of a new single storey colorbond structure with approximate dimensions 9.0m x 18.0m x 3.6 upon land described as Lot 2 Section 37 DP 758643, 24 Kiewa Street, Manildra. The structure was initially approved for a council depot storage shed. It is proposed that the structure be used instead by members of the Manildra community for the purpose of a 'Men's Shed'.
Applicant: Cabonne Council
Owner: Land & Property Management Authority - Crown Land (owners consent provided)
Proposal: Community facility (Men's Shed)
Location: Lot 2 Section 37 DP 758643, 24 Kiewa Street, Manildra
Zone: RU5 Village
The subject land (and the adjacent allotment) is Crown land held as a perpetual lease by Cabonne Council for the purposes of a depot. Located upon the site is a depot building used by the council, as well as depot facilities housing the Manildra Rural Fire Service and First Responders.
In November 2010 Council's Director of Engineering and Technical Services wrote to Land & Property Management Crown Lands indicating growing interest from community members across the shire in establishing Men's' Sheds. The Crown's advice was sought as to whether such a facility could be erected adjacent to the Rural Fire Shed in Kiewa Street, Manildra. It would appear that no reply was forthcoming and subsequently the council later re-instigated the enquiry with the Crown.
Development consent was issued on 2 November 2011 under the General Manager's delegation of authority for construction at the rear of the subject land of a depot storage shed. The colorbond structure had an estimated construction value of $15,000 with building dimensions of 10m x 8m x 3.1m. The issued approval remains valid until 2 November 2016. A construction certificate has not been applied for to date.
Development consent was issued on 7 April 2014 under the General Manager's delegated authority for construction of a colorbond depot storage shed to be sited to the east of the existing fire depot building, Kiewa Street, Manildra. The 9m x 18m x 4.5m shed was larger than the previously proposed depot storage shed and relocated from the rear to the front of the site.
A construction certificate was issued on 24 July 2014, and a s68 approval for installation of an on-site sewage management system was issued on 7 April 2014.
The proposal is now to construct the building as approved by the 2014 development application, however for the use to be as a community facility (Men's shed) rather than a council depot. To facilitate the change in land use a process has had to be followed to seek a variation to the crown lease to enable an additional use of the site. The amendment to the lease was published in the NSW Government Gazette on 5 June 2015.
It is proposed to modify the development consent for Development Application 2014/128 to:
· Change the use of the structure from a depot storage shed to a community facility (Men's shed)
· Amend Condition 4 of the development consent - this condition currently restricts the use of the site and its building classification solely to use as a council depot for use as storage purposes
· Seek variation to council's building setback policy – seeking approval to site the building to the Kiewa Street boundary rather than the standard 8m setback
· Delete from the approved building plan the single toilet facility – instead relying on access to facilities contained within the adjacent fire shed depot building.
The structure will consist of a steel frame and be constructed of colorbond materials. It will have dimensions of approximately 9m x 18m x 4.5m, as provided in the 2014 application.
Access to the site will be via a sealed access off a Crown road (as indicated in the initial application).
The site is identified as Crown Land and noted on the title is a perpetual lease to Cabonne Council for the use of the land as a depot. The lease / reserve purpose has been amended by the Crown to permit an additional use of the allotment as a community facility (Men's Shed).
The predominant use of the site is currently depot use. The community facility is a permissible land use within the terms of the Cabonne Local Environmental Plan, however the terms of the Crown lease must also be considered.
The site is located within the village area of Manildra and is surrounded by the Bowling Club, residential dwellings and the railway line to the south.
In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.
Land zoned RU5 Village
No within a karst area
The subject land is zoned RU5 Village by the Cabonne Local Environmental Plan 2012. A community facility (Men's shed) is permissible within this zone, subject to Council's development consent.
Objectives of the RU5 Village zone
· To provide for a range of land uses, services and facilities that are associated with a rural village.
· To encourage and provide opportunities for development and local employment growth.
· To ensure that development is compatible with surrounding land uses.
No State Environmental Planning Policies apply to the land.
No Development Control Plans apply to this land.
The modified proposal is considered to be compatible with the existing use of the site (depot) and the surrounding locality (village).
The modified proposal seeks to locate the building on the boundary with the Kiewa Street road reserve. Council's building setback policy for village and residential areas requires a minim setback of 8m from the front boundary.
The adjacent fire shed is built to the front boundary. Dwellings to the west of the site have various front backs ranging between 7m and 9m. The Men's shed building is proposed to be in line with the existing Rural Fire Service shed.
An assessment of the previously submitted plans and council's maps indicates the property boundary runs to the immediate north of the existing fire shed building, and that previous site plans for the additional depot building (now to be used as a Men's shed) incorporated into the site calculations the area of road reserved situated between the Kiewa Street road pavement and the property boundary. Therefore the proposed structure as approved had an approximate setback of 1m from the front boundary. The current request seeks a nil setback from the front boundary.
The northern elevation of the structure will be colorbond of unspecified colour, having a maximum building height of 4.5m, and contain a 3.1m wide x 3.1m roller door.
The building may be constructed to the boundary line, subject to council approval. In doing so, the only opportunity to soften the bulk and scale of the structure will be by way of the street trees within the road reserve.
Two deciduous street trees are located along the boundary of Lot 2. The plans indicate a roller door in the northern building elevation, facing the street, and it is understood that no request has been made for provision of a driveway / vehicular access. The roller door is to be used for ventilation purposes to the building.
The nature of the modified proposal will have minimal impact within the existing site. The building will have some potential for visual impact upon residential land to the north. No setback has been provided to enable landscaping on site. No details are provided relating the exterior colour scheme of the building.
The proposal however is considered to be substantially the same as that initially approved, and that no further visual impact will result, beyond the scale already approved.
Access to the site is to be via a crown road that is sealed and has been included as part of the car parking area for the adjacent bowling club. A new access point will be constructed to service the proposed development. Any other pre-existing access point currently servicing the subject land will be required to be deleted or decommissioned.
The proposed modified building will have two (2) openings. The opening at the front of the building fronting Kiewa Street will not be accessed by vehicles and will be used primarily as a ventilation point for the building, and for the removal of small equipment. Vehicular access to the building will be via the crown road to the east, with pedestrian access to the building primarily gained from the building's western elevation access door.
Assessment by council's Development Engineer indicates that there is sufficient space within the site to enable adequate safe vehicle maneuvering. The rural fire depot building is accessed off Kiewa Street, while council's existing depot storage building located at the rear of the site will be accessed from the new driveway to the east of the site.
Traffic generation for each of the component uses of the site is considered to be minimal.
Provision of facilities and amenities
The Manildra Men's Shed Inc. have requested that the proposed toilet facility be deleted from the plan and that as an alternative toilet facilities be accessed at the adjacent fire depot building.
Building Code of Australia provisions require facilities to service the building (based on the building classification) and to be accessible to disabled persons.
An inspection was made of the facilities provided in the adjacent fire services shed. It was noted that the building is located on another allotment and has no functional relationship to the proposed Men's Shed. The facilities within the building are not compliant for disabled access and are not considered adequate to service the new building.
The existing approved plan incorporated a single toilet facility. It is suggested that to comply with the Building Code of Australia that the toilet be retained as a component of the new structure.
Plan of Management
There is no Plan of Management for the site; however the proposed modified development will not significantly alter the current use of the site which is current used as the Manildra Depot for council, local fire brigade and the first responders community group.
Review of conditions of development consent
Condition 4 of the consent DA 2014/128 reads as follows:
'4. CHANGE OF USE
To ensure use is in accordance with building classification.
The approved use of the shed is for storage purposes only and must relate to the use of the site as a Council Depot only. No change in the use of the building is permitted without council's prior approval.'
It is suggested that condition 4 be amended by deleting the first sentence of the Performance provision.
'5. SETBACK – VILLAGE
To comply with the building set-back provisions of council.
The proposed shed is to have a set-back of at least 8 m from Kiewa Street frontage of Lot 2 Section 37 DP 758643.'
It is suggested this condition be deleted.
'11. NOISE
To limit the impact of noise on adjoining properties.
Building work may only be carried out on the site between the following hours:
7.00am and 7.00pm Mondays to Friday
7.00am and 5pm Saturdays
8.00am and 5.00pm Sundays and Public Holidays
*This includes site works and delivery of material.'
This condition should be amended to reflect the current State regulations for construction work and noise generation. The industry and regulatory recognized hours for building construction are:
8.00am to 1pm Saturday
No construction or site work on Sunday or Public Holidays.
The proposed development is not identified as advertised development, nor was the proposal required to be neighbour notified.
Request for donation to reimburse fees paid
Correspondence from the Secretary / Treasurer of the Manildra Men's Shed Inc. group requests council reimburse the group in full for DA fees paid being $506.25. Council has generally supported such requests from non for profit community groups where activities relate to council owned or controlled land.
Council is requested to consider supporting the request by the Manildra Men's Shed.
The proposed modified development for construction of a colorbond building to be utilized as a community facility (Men's shed) is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance.
The request to vary the minimum front boundary setback to enable a nil setback may be supported by council, based on the existing alignment of the adjoining buildings (rural fire service depot). Adjustments to the notice of approval, as outlined in the report above, have been proposed to reflect the change in the proposed land use.
Attached is a draft modified Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.
ITEM 25 - MODIFICATION OF DEVELOPMENT CONSENT DA 214/114 - LOT 775 DP 813587, 1654 THE ESCORT WAY, BORENORE
To seek council approval to modify the development consent DA 2014/114
1. DRAFT MODIFIED CONDITIONS OF CONSENT DA 2014 114 1
THAT Modification of Development Application 2014/114/1 for an extractive industry upon land described as Lot 775 DP 813587 and known as Bald Hill Quarry, 1654 The Escort Way, Borenore, be granted consent subject to the modified conditions attached.
The following report provides an assessment of the modification application 2014/114/1 for an extractive industry on Lot 775 DP 813587, 1654 The Escort Way, Borenore, being land known as Bald Hill Quarry.
It is recommended that the modification application be approved subject to the attached modified conditions of consent.
Applicant: Anthony Daintith Town Planning
Owner: MA & SL Hammond
Proposal: Modification of consent for extractive industry
Location: Lot 775 DP 813587, 1654 The Escort Way, Borenore
Quarry activity has been established upon the subject land for over 70 years. State government legislation introduced in the 1990s required mines and quarries to obtain development consent under the Environmental Planning & Assessment Act. A State Environmental Planning Policy was introduced in 2007 to guide planning assessment of mining, petroleum production and extractive industries.
A Development Application was approved by Cabonne Council on 7 March 1994 vide DA 93/183 for establishment of a commercial gravel quarry upon the subject land. Extraction of up to 15,000 cubic metres of gravel per annum was permitted under the approval. Approval permitted the extraction of gravel from the quarry pit, processing on-site of material, storage of material on site, and transport of processed aggregate off site. The approval also incorporated requirements for site sediment/erosion control, site rehabilitation and environmental management.
The quarry occupies an area of approximately 1km² of the overall 96ha rural holding. A dwelling is located on the southern side of the property. Access to the farm, the residence and the quarry is gained from a shared access off The Escort Way.
Council's delegated approval was granted to DA 2014/114 on 17 March 2014, to increase the quarry production from 15,000 cubic metres per annum to 30,000 cubic metres (approx. 60,000 tonnes) per annum. The increase in production did not require expansion of the quarry footprint, its processing operation, its ancillary infrastructure or its environmental management.
Under part 4 of the Environmental Planning & Assessment Act extractive industries may require development consent. Schedule 3 of the regulations applies and establishes criteria for determination of development deemed likely to have environmental impact. Such development is described as designated development. Clauses 35 & 36 of Schedule 3 of the regulations permit development assessment of certain activities without requiring an Environmental Impact Study (a requirement of designated development), when the proposed development does not significantly increase the environmental impacts of the total development (that is the existing development together with the additions or alterations). As the proposal remained within the footprint of the approved existing quarry, and no other physical changes were required to facilitate the increased extraction, the council was satisfied that the development could be assessed by merit based consideration of a Statement of Environmental Effects.
An Environmental Protection Licence (EPL) was issued in October 2014 by the NSW Environment Protection Authority (EPA) to regulate the various component activities of the approved extractive industry.
The proponent has since commenced operation under the 2014 approvals and has been working with council, EPA and RMS to address the required conditions of development consent and the EPL conditions.
The applicant seeks to modify the 2014 development consent for an extractive industry (gravel quarry) on Lot 775 DP 813587 to:
· Realign a section of the internal access / haul road
· Construct a new intersection of the proposed realigned haul road and The Escort Way
· Provide for maximum vehicle movement to / from the site rather than a daily average figure of truck movements
· As a result of a neighbourhood complaint, review hours of operation of the quarry to reflect levels of site use by light traffic, trucks, service vehicles, farm and domestic vehicles
The 2014 development consent incorporated, as integrated development, the requirements of Roads & Maritime Services for upgrading of the existing intersection of the access road and The Escort Way.
To improve the access arrangements the proponent proposes to realign approximately 300m of the internal service road, moving it from immediately adjacent to the boundary with an adjoining allotment, and following a slight rise to an open and level area of land intersecting at that point with main road (The Escort Way).
To this effect a separate Development Application was lodged with council in March 2015. Around the same time, and also subsequent to the neighbourhood notification of the development application, council was in receipt of a series of complaints from a neighbouring land owner relating to quarry traffic and associated quarry activity. Subsequent to ongoing discussion with the land owner and others, the proponent has sought to withdraw the 2015 DA in preference of submitting a modification application to the existing 2014 approval, and in doing so to address the key issues that were recently raised by the neighbouring land owner (ie dust, traffic and compliance issues).
Aerial view of quarry
Land uses
Proposed modification to internal road
The extractive industry (quarry) is located at the northern end of the subject property. The remainder of the holding is utilized as a grazing enterprise.
The quarry operation involves the extraction of a shale rock from the hillside quarry site. Gravel is fractured and removed by a front end loader, while deeper, less fractured areas may require ripping by excavator or dozer. The material is further processed onsite via a crushing and screening plant to create different sized gravel depending on its proposed use. On-site processing also includes crushing and blending of small quantities of demolition material (ie bricks and concrete) to decrease product plasticity. This process requires material to be transported to the site for storage and processing. The blended material accounts for 3 to 5% of the finished product.
Processed aggregate is stock piled onsite, for sale or use off-site. It is transported off-site using a standard truck and dog, carrying 16 cubic metres.
The quarry foot print and associated sediment ponds, bund walls and perimeter landscaping vegetative utilizes approximately 1 square km of the 96ha holding. Ancillary infrastructure to the predominant quarry use includes the internal haul road.
Section 96(2) of the Environmental Planning and Assessment Act 1979 applies to modification applications where some environmental impact may occur. Council may consider an application under s96(2) of the Act if it is satisfied that the development to which the consent as modified relates is substantially the same development as the development for which the consent was originally granted.
A comparison of the approved development plans and the proposed modified plans indicate the only change will be the realignment of some 300m of internal access road and construction of a new intersection. There is no proposed change to the foot print of the quarry pit, production, storage or sediment pond areas. A comparison of the statement of effects indicates no proposed increase to extraction rates and no changes to processing plant or quarry work hours. The modification does address operational matters relating to the quarry, in particular the transport off-site of a maximum 30,000 cubic metres of processed material per year.
The quarry operation, by comparison between the existing approval and the proposed modification support that the quarry development is substantially the same and that council may consider the modification application under s96(2) of the Act.
In accordance with s96(2)(b) and (c) of the Act the application was referred to the relevant state agencies for comment, and neighbourhood notified.
Pursuant to s79(1)(b) of the Act, the likely impact of the modified development has been considered in the report following.
Minimum lot size 100 HA
- Vegetation on over cleared landscapes (Red Stringybark, Yellow box woodland & Blakeley's Red Gum)
The subject land is zoned RU1 Primary Production by the Cabonne Local Environmental Plan 2012. An extractive industry (gravel quarry) is permissible within this zone, subject to Council's development consent.
The modified proposal is not contrary to the aims of the LEP or the objectives of the RU1 zone. The development relates to and is consistent with the zone objectives which seek to
The remainder of the 96ha holding continues to operate for agricultural production. The modification of the development consent will have no adverse impact upon the continued agricultural use of the property or adjacent land.
The objective of this clause is to maintain terrestrial biodiversity by:
a. Protecting native fauna and flora, and
b. Protecting the ecological processes necessary for their continued existence, and
c. Encouraging the conservation and recovery of native fauna and flora and their habitats.
Lot 775 is identified as having terrestrial biodiversity, vegetation on over cleared landscapes (Red Stringybark, Blakely's Red Gum, Yellowbox Woodland).
This terrestrial biodiversity is a small section of remnant vegetation on the southern end of the site, near to the road reserve. The quarry is approximately 1km from any vegetation.
The realigned section of haul road will traverse open woodland. Depending on final engineering design for the road intersection, it may be necessary for some minor tree clearing to provide adequate sight distance and placement of the intersection. Existing eucalypt trees should be retained where possible.
The modified proposal may have minor impact upon terrestrial biodiversity at the interface of the proposed new intersection with The Escort Way. The proposal may require removal of some vegetation within the proposed road corridor and along the road reserve.
Rural Lands SEPP applies to the subject land. The modified proposal is not inconsistent with the provisions of the SEPP.
SEPP (Mining, Petroleum Production and Extractive Industries) 2007 applies to the development. The modification proposal is not inconsistent with the SEPP.
SEPP 44 – koala habitat applies to the Cabonne Council area. There are no known sightings of koalas in the locality, or sources of koala habitat.
The modified proposal complies with the relevant standards in the DCP.
Pursuant to Clause 35 & 36 of Schedule 3 of the Environmental Planning and Assessment Regulation 2000, it is considered the modified proposal is not designated development and Council is satisfied 'the alterations or additions do not significantly increase the environmental impacts of the total development (that is the development together with the additions or alterations) compared with the existing or approved development'.
The modified activities are ancillary to the quarry operation and do not increase the scale of the quarry extraction or production. The quarry retains operational approval to extract gravel and process 30,000 cubic tonnes of aggregate per year.
The proposal does not contravene the relevant provisions of the Environmental Planning and Assessment Regulation 2000.
Environmental Protection Licence
Under Schedule 1 of the Protection of the Environmental Operations Act 1997, the quarry is a scheduled activity and operates under an Environmental Protection Licence from the EPA .
The existing quarry has operated as a commercial quarry for 20 years. The proposed modification application does not alter the approved use of the land for a quarry.
Surrounding land is primarily used for agriculture, ie Prince of Orange vineyard and grazing property. There are four dwellings within 1km radius of the quarry, one of which is located upon the subject land.
Environmental management measures can be implemented to minimse any perceived adverse impact as a result of the modified consent. The quarry land use is considered to be appropriate in terms of context and setting within a rural landscape.
Quarry view north/north west over storage area
The proposed modification application does not vary the current approval for the quarry ie the extraction or processing area. Landscaping and site remediation are currently subject of existing conditions of consent. The alignment of the new section of access road is unlikely to have a detrimental impact upon the visual amenity of the area.
View south from quarry - existing haul road on the right hand side
The access to the site for all vehicles is via The Escort Way. The existing access and internal driveway has been sealed as per the conditions of consent of DA 93/183. Submissions received by council identified dust from trucks had been a primary concern.
The existing internal haul road has been sealed from its intersection with The Escort Way, for the length of its path through the agricultural land contained within the subject property, to the entry ramp of the quarry operation. The proposed realigned section of internal haul road is also to be sealed. Dust therefore should not be generated from the existing road way. Any inconvenience to adjacent land owners during construction phase (ie noise) would be minimal and short term, and could be adequately managed.
The location of the re-aligned section of road moves the infrastructure east of the existing section road that runs parallel to a boundary fence and in close proximity to a dwelling. The dwelling will now be approximately 200m from the haul road rather than the 70m experienced at present. The new section of road will be located closer to the existing residence located upon the subject property. Vehicular access to the dwelling will be gained off the new section of road.
The modified proposal was referred to the RMS for terms of concurrence. The modified application, being the new road intersection requires a similar level of construction design and treatment as currently applies to the approved development. The attached modified notice of approval incorporates RMS recommendations.
Location of existing road and proposed road
The quarry has approval to extract and process 30,000 cubic metres (60,000 tonne) of material per annum. Trucks carrying on average 16 cubic metre loads service the site as required. The potential haul traffic generation therefore would be 1,875 haul trucks annually (minimum of 3,750 traffic movements in and out of the site to move 60,000 tonnes of processed material).
The current development consent does not establish a condition of consent that specifies limits to traffic generation from the quarry. However a sentence contained within the 2014 DA Statement of Environmental Effects indicated at that time that traffic volume was predicted to be 24 haul truck movements per day.
In recent months a series of complaints have been received by council from an adjacent land owner concerned about traffic generation and hours of operation at the quarry. The proponent seeks in the modification application to establish a clear understanding by council and the wider community of the operational activity of the quarry.
To that effect the proponent has provided traffic assessment based upon maximum vehicle movements, peak rates and average rates, thus realistically addressing the intermittent use of the quarry within a 12 month period, based on its 30,000 cubic metres annual production capacity. (ie response to servicing specific sales and contracts based on varying demand and supply factors)
The information contained in the modified application provides a more detailed response to the peak operation times as compared to averaging traffic over the 12 month period. The traffic generation relates to the existing scale of the approved quarry and does not substantially alter the approved land use.
Due to neighbourhood complaints about vehicle access, and given that haul trucks are not garaged on site, the amended proposal incorporates a lay by area within the rural subject property (located close to the main road intersection) that would enable vehicles (should they arrive at the site prior to the designated commencement of daily operation) to park.
Details of the final design and position of the standing bay will be made in consultation with council, and taking into account the comments of the landowner to the south of the proposed intersection to ensure privacy and noise do not adversely impact upon that land owner.
Ancillary activity
The modification application seeks land use acknowledgement of lawful ancillary activity associated with the quarry production of aggregate - specifically the activity of incorporating crushed building demolition material (concrete and bricks) into certain grades of produced aggregate.
This activity accounts for approximately 3 -5% of the material processed at the crusher. The proponent has stated that the ancillary blending has been a small component of the quarry during its commercial life. Following complaints made to council and the EPA by an adjoining neighbour, the proponent has taken opportunity to ensure council and the wider community is fully informed of the various activities associated with the operation of the rock quarry.
The recycling of certain building materials is supported by council and EPA. The initiative to recycle material is considered to be environmentally sound, as it reduces waste to landfill. The blending of material such as sand, asphalt, bricks and concrete may enhance the quarry product. The blending of material is however not an essential component to the quarry operation.
Material is transported to the site intermittently and stored for processing. The minor nature of the ancillary component is unlikely to have an adverse impact upon traffic generation.
The use of land as a quarry incorporates the extraction of the raw material, its storage, its processing, and its transport off site. Within the defined activity of processing is capacity for crushing, grinding, blending of materials. It is considered that the ancillary component of adding blending native gravel product with externally sourced material is within the permissibility of an extractive industry.
The 2014 development application was accompanied by a Statement of Environmental Effects that included pictorial evidence of the ancillary crushing and blending of externally sources material. The modification application includes written documentation to enable council, state agencies and the wider community to gain a more detailed understanding of the quarry process and activities. The scale of the ancillary blending represents approximately 150m3 of externally sourced material stockpiled on-site at any one time.
The ancillary activity is characterized as a subservient component of the lawfully established extractive industry.
The Environmental Protection Licence issued for the Bald Hill Quarry relates to regulation of activities relating to the lawfully approved land use. The license currently identifies the ancillary activities of storage, crushing and blending of materials.
The proponent seeks to modify the hours of operation of the quarry so that light vehicles may be on-site between 6.30am and 6.00pm Monday to Friday. This enables the quarry manager to prepare for and then finalise daily operations. The variation provides for a 30 minute extension per weekday as the quarry commencement hour is currently set at 7.00am.
Approval is sought to permit trucks to enter the 96ha property from 6.45am Monday to Friday (but cannot enter the quarry for loading until after 7.00am) No trucks are proposed to exit the site after 5.30pm (Monday to Friday).
There is no intent to vary the hours of operation at the quarry site. It should be noted also that traffic, including stock trucks or machinery, associated with operation of the farm land, or traffic associated with the dwelling, are not bound by the terms affecting the quarry operation.
The variation as sought will have minor impact upon the site or adjoining properties.
The proposed modified development was neighbourhood notified. Six (6) submissions were received by the close of the exhibition phase. Three of the submissions were in the form of a pro forma 35+ page letter. One submission writer submitted two letters. Copies of all submissions will be provided to councilors under separate cover.
Issues raised in the submissions are summarized as follows:
No objection to proposal
2, 3 & 4
A new DA should be submitted.
The modification is not of minor impact and will have significant impact.
Objection to dust from the quarry particularly the access road
Objection to noise from the quarry and the internal road
Objection that the application should be considered as designated development
Ancillary crushing and blending of material can't be considered in the modification as it's a new activity.
Council can't consider the realignment of the internal haul road as it is new development.
Objections to the current haul road and possible impact on surface water run off.
Objection to the new intersection proposed for The Escort Way
Objection to the removal of the redundant section of road – concerns re surface water flow diversion and dust during road removal.
Objection to the number of vehicles accessing the quarry
Noise and dust and quiet enjoyment of land
The quarry haul road restricts surface water to an adjoining dam.
Dust from the quarry affects crops and livestock and lifestyle.
Council has a conflict of interest and should not be the consent authority.
Council staff has not enforced the current conditions of consent.
Economic considerations are not relevant
A modification may be submitted in accordance with the EP & A Act and regulations.
The modification application is assessed under s96(2) of the EP & A Act recognizing potential for environmental impact.
The internal haul road has been sealed from The Escort Way across farm land to the entry grid to the quarry. The proposed new section of internal road will also be sealed.
Quarry operation is limited to day time hours and is approved for activity 6 days per week. The modification application does not alter the quarry extraction / processing operation hours, machinery or activity at the quarry. The quarry is approved to process 30,000 cubic tonnes of material for removal off site per annum. The modified application does not vary the quantities extracted or processed.
The application seeks to acknowledge the variability of haul truck access to the site in response to demand for quarry product. Traffic numbers throughout the year and due to neighbourhood complaints in recent months the operator has provided maximum traffic figures rather than the previous calculation based on a potential daily average per annum. Road noise may be most obvious to adjacent properties during peak use of the quarry. It is noted that the neighbouring dwellings are located approx. 70m from The Escort Way, which carries substantial traffic numbers daily. Quarry traffic noise impact is managed by hours of operation as reflected in the EPA license and can be further addressed by council's conditions of consent. A condition of consent has been drafted for council consideration.
EP & A regulations cl 35 & 36 were applied to the 2014 DA. An EIS was not required. The modification application does not require an EIS.
The quarry recycles material such as concrete and bricks and incorporates the material, along with externally sourced sand, with certain quarry product lines to reduce plasticity. The recycling is a standard quarry processing industry activity and is acknowledged as a continuing component of the quarry processing that has been carried out at the Bald Hill Quarry for a number of years. The recycling of building materials is also recognized as an environmentally sustainable activity and reduces waste to land fill. The material brought to the site for crushing and blending accounts for between 3 – 5% of the quarry material storage. The activity was existing prior to the 2014 DA ( the material is shown pictorially in the 2014 SoEE). The activity is also recognized and regulated by the issued EPA licence. The activity has been further documented in the modification application in response to concerns raised in recent months by an adjoining neighbour.
An application to modify consent may include activity such as a realignment of an existing internal haul road.
The current road was constructed as per the 1993 development consent. The location of the road and its construction was considered by state agencies at the time. Consideration was given to surface water flow. DPI advised the proposed road alignment was adequate. Recent objections from adjoining land owners have been the subject of site inspections by EPA and Office of Water. Agencies have held discussions with the quarry management and the objector to discuss and resolve the perceived concerns. The section of road to be realigned will be required to be constructed in accordance with relevant legislation and any associated guidelines.
The current consent requires upgrading of the existing intersection. The proponent proposes relocation of a 300m section of haul road and construction of a new intersection allowing greater sight visibility.
Noted. The proposal is in response to an existing condition of development consent requiring upgrading of the current intersection to provide safe and adequate traffic infrastructure.
The objector's comments are noted. Activity can be managed by standard environmental management practices – ie sediment control and dust suppression.
The quarry is approved to process 30,000 cubic tonnes of material per annum. Quarry traffic relates to the demand and supply of the aggregate products. The site has experienced recent demand and has provided material for major infrastructure projects in the area. While the response to demand has resulted in increased haul truck activity, the activity is not inconsistent with the quarry's licence and approvals. The quarry operator however recognizes that information contained within the 2014 SoEE suggests a traffic level based on a daily average of vehicles over a year, and is responding to concerns raised by a neighbor re traffic generation activity. To this end the proponent has provided a review of the site activity and provides a maximum daily traffic figure for peak demand.
Objection seems to be directed mostly to dust from a section of internal haul road that has since been sealed. The objector's properties each have frontage to The Escort Way, being a main road carrying approximately 4,500 vehicles movements per day. Each of the three objectors has purchased their properties subsequent to the establishment of the commercial quarry operation in 1993/94. The overall footprint of the quarry and the system of quarrying and processing has not increased over that time. Impact cannot be demonstrated as being increased by the modification application proceeding.
The objector comment is noted. Office of Water, EPA and council staff has previously provided comments to the objector and to the quarry. The modified application relates to a new section of road and construction is required to address common law issues such as surface water / overland flow.
The internal haul road has been sealed. The proposed new section of road is to be sealed. Environmental controls have been established to regulate the environmental impact of the quarry pit. There may be some minor inconvenience to adjoining land owners during construction of the new section of road by way of machinery noise. Environmental issues can be controlled by conditions of consent ie soil and sediment controls. There is no previous history of complaints to council or EPA re dust from the quarry.
The objector's comments are noted. Council is the local consent authority and may consider the modification application. The assessment and decision making process is undertaken in an open and transparent manner.
The proponent has provided an audit of compliance with conditions of consent. The requirement to upgrade the intersection with The Escort Way has been the focus of further discussions, resulting in a preferred location / design that is presented to council in the modification application.
Other conditions of consent have been adequately complied with.
The EP & A Ac t and the Mining SEPP both identify social and economic factors as assessment criteria. The quarry activity does contribute to local employment in the district, and the provision of a resource for use in the construction industry as well as facilitating provision of infrastructure, having positive benefit to the wider community.
Concern re water quality and usage. Perceived reduction in ground water and surface water. Clean air – impact of trucks entering the quarry. Risk of asbestos being delivered to the quarry site.
(Respondents' second submission)
The modification is unlikely to have any impact upon the submission writer's land which is located half a km west of the proposed road. There is no increase in tonnage extraction or production at the quarry. Haul trucks are subject to road worthy compliance and licensing. Asbestos material cannot be received at the quarry. Disposal of building waste asbestos is subject to stringent controls.
The new road design will create a major traffic hazard for vehicles using the road. The new intersection will be in close proximity to the entry way servicing a dwelling located on the southern side of The Escort Way. Increased noise to residents living opposite the new intersection from vehicles accelerating and decelerating at the intersection. Requests the waiting bay be sited further along the internal road away from the nearby dwelling
The location of the intersection has been identified in consultation with RMS. Turning lanes in both directions are required to facilitate safe turning and merging of traffic. The final design of the intersection and internal road requires council and RMS endorsement. Council will take into account the request to relocate the waiting bay and assessment of bio terrestrial constraints. The proponent has indicated no objection to setting the waiting bay further north of the intersection to facilitate greater separation of land uses.
The various issues identified through the submissions have been addressed and as such the modification application is recommended for approval, subject to revised conditions of development consent.
NOTIFICATION TO PUBLIC AUTHORITIES
The modified application, as integrated development, and was referred to the RMS and EPA for comment and terms of approval.
The EPA indicate they have reviewed the modified application 'and has not identified any significant issues relevant to the EPA's area of statutory responsibility or interest given that noise, air, land and water issues are not expected to be significantly impacted and will be regulated by the conditions stipulated by environmental protection licence 20490'.
The EPA does not have issue with the proposed operation of light vehicles during daylight hours as long as quarry activity proper do not occur outside the approved hours of operation.
With regard to the proposed lay back / parking area for haul truck that may arrive at the property prior to quarry operation hours, EPA recommend that this only be permitted once the proposed internal road is constructed.
The RMS has indicated its requirements for the revised intersection location. The design criteria remain the same as required for DA 2014/114.
Council for the past 3 years has supported the principles of right to farm, including the right to continue lawfully established activities on rural land. Council has lobbied State government in support of legislation to protect 'right to farm'. At its March 2015 council meeting a draft policy position on right to farm was noted. The formal policy was subsequently adopted by council at its meeting held on 23 June 2015. The policy in part aims to inform purchasers of rural land of council's position in supporting the right for lawfully established rural activities (including extractive industries) to continue to operate.
While it is acknowledged that the development is required to operate within the terms of the development consent, it is also acknowledged that the quarry has entitlement to continue lawful operation without prejudice of new land owners.
The proposed modification application is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the modified development indicates that the modified development is acceptable in this instance. Attached is a draft modified Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.
ITEM 26 - DA 2015/140 DWELLING UPON LOTS 1 & 2 DP 1043311 WARRADERRY WAY, CANOWINDRA
For determination as the applicant seeks approval under Clause 4.6 Exemptions to Development Standards
1. 2015 140 Draft Conditions of Consent
THAT Development Application 2015/140 for a dwelling upon Lots 1 & 2 DP 1043311 Warraderry Way, Canowindra, be granted consent subject to the conditions attached.
The following report provides an assessment of the development application 2015/140 submitted for a dwelling upon lots 1 & 2 DP 1043311 land on Warraderry Way, Canowindra. The proponent seeks consent under clause 4.6 Exemptions to Development Standards as the total area of the site equates to 92.97 Ha; 7.03 Ha less than the minimum lot size for a dwelling in the RU1 Primary Production zone.
The application has been referred to the Council for determination as the proponent seeks a variation to planning standard under the Cabonne LEP 2012.
Applicant: A & L Cunningham Homes
Owner: IM Cassidy
Location: Lots 1 & 2 DP 1043311 Warraderry Way, Canowindra
Council approval is sought for a dwelling (manufactured home) to be established upon Lots 1 & 2 DP 1043311. The building is a single storey design comprising 2 bedrooms, open plan kitchen/dining/living area, bathroom and laundry.
The external finishes comprise cladding walls, colourbond roof sheeting and powder coated aluminum window and door frames. Colour scheme is yet to be advised.
It is proposed to retain the existing access on Warraderry Way and extend the internal driveway to the dwelling site. In terms of servicing, water supply will be via rain water tanks and wastewater management will be via a septic system. Electricity is available for connection to the dwelling st the developers cost.
Lots 1 & 2 DP 1043311 were created via boundary adjustment (DA 2002/139) under the former Cabonne Local Environmental Plan 1991. Prior to the above-mentioned boundary adjustment the lots were the whole of an existing holding. A dwelling was previously approved on the land via DA 2002/198 which was not commenced and has since lapsed.
The subject site is identified on the LEP maps in the following manner:-
Clause 4.2A Dual occupancies and rural dwellings on land on RU1 and RU2 zones
(1) The objectives of this zone are as follows:
a. To minimise unplanned rural residential development, and
b. To enable the replacement of lawfully erected dual occupancies and dwelling houses in certain rural zones.
(2) Development consent must not be granted for the erection of a dual occupancy or dwelling house on land to which this plan applies, and on which no dual occupancy or dwelling house has been erected, unless the land:-
a. Is a lot that is at least the minimum lot size shown on the Lot Size Map in relation to that land
Lots 1 & 2 are within the RU1 Primary Production zone and Minimum Lot Size (MLS) for a dwelling with the zone is 100 Ha. The land has a combined area of 92.97 Ha and therefore does not meet the MLS provisions that apply to the RU1 zone. The proponent has sought approval based on clause 4.6 Exemptions to Development Standards.
b. Is a Lot created under this Plan
c. Is a Lot created under an Environmental Planning Instrument before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement
Not applicable – the land was the whole of an existing holding and a boundary adjustment was done via DA 2002/139 creating lots 1 & 2.
d. Is a lot resulting from a subdivision for which development consent (or equivalent) was granted before this Plan commenced and on which the erection of a dual occupancy or dwelling house was permissible immediately before that commencement
e. Is an existing Holding
Clause 4.6 Exemptions to development standards
The subject land has a combined area of 92.97 Ha and does not meet the minimum lot size of 100 Ha to permit a dwelling in the RU1 Primary Production zone. The applicant seeks recourse to clause 4.6 of the Cabonne LEP 2012 to vary the development standard.
(1) The objectives of this clause are as follows:-
a. To provide an appropriate degree of flexibility in applying certain development standards to particular development
b. To achieve better outcomes for and from development by allowing flexibility in particular circumstances.
(2) Development consent may, subject to this clause, be granted for development even though the development would contravene a development standard imposed by the standard instrument. However, this clause does not apply to a development standard that is expressly excluded from the operation of this clause.
In regards to subclause (2), variation of the Minimum Lot Size for a dwelling upon Lots 1 & 2 may be considered within the parameters of this clause.
(3) Development consent must not be granted for development that contravenes a development standard unless the consent authority has considered a written request from the applicant that seeks to justify the contravention of the development standard by demonstrating
a. That compliance with the development standard is unreasonable or unnecessary in the circumstances of the case, and
b. That there are sufficient environmental planning grounds to justify contravening the development standard
The proponent has addressed subclause (3)(a) by identifying the objectives of the RU1 Primary Production zone and how the proponent considers the development is consistent with these objectives. It is considered that the proposal will not cause further fragmentation of the rural holding and lots 1 & 2 will be consolidated into one lot. Also, the dwelling site is suitable in terms of there are no topographical, physical or environmental constraints prohibiting development.
From the proponents report, in consideration of subclause (3)(b), it is noted the dwelling site does not encroach upon existing cropping and grazing areas and the land will continue to be used for primary production. While the land could be managed remotely just as effectively without a dwelling it is considered a managers residence could help facilitate some daily tasks. The proposed development is not uncharacteristic of land use patterns in the area and services can be provided in terms of access, power and on-site effluent disposal. The proposal is consistent with the objectives of subclause (3).
(4) Development consent must not be granted for development that contravenes a development standard unless:
a. The consent authority is satisfied that:-
i. The applicants written request has adequately addressed the matters required to be demonstrated by subclause (3), and
ii. The proposed development will be in the public interest because it is consistent with the objectives of the particular zone in which the development is proposed to be carried out, and
b. The concurrence of the Director General has been obtained.
The applicant has provided a written response to address the variation of the standard with consideration to subclause (3). Further to this, Council has delegation to assess the application and concurrence with the Director General is not required in this instance.
(5) In deciding whether to grant concurrence, the Director General must consider:-
a. Whether contravention of the development standard raises any matter of significance for State or Regional Environmental Planning, and
b. The public benefit of maintaining the development standard, and any other matters required to be taken into consideration by the Director General before granting concurrence.
Granting consent for a new dwelling on the land would have nil public benefit. Further to this, Council has delegation to assess the application and concurrence by the Director General is not required in this instance.
(6) Not Applicable
e. Suitable vehicle access.
State Environmental Planning Policy (Rural Lands) 2008 applies to the Cabonne Council area. The aims of the policy are, in part, to identify the Rural Planning Principles so as to assist in the proper management, development and protection of rural lands for the purpose of promoting the social, economic and environmental welfare of the State, and to implement measures designed to reduce landuse conflicts. The SEPP requires Council to consider the existing and approved uses of land in the vicinity of the development (when it involves subdivision or dwellings), and whether or not the development is likely to have a significant impact on predominant or preferred land uses.
The subject land and surrounding area consists of agricultural land that is predominantly used for broad acre cropping and grazing. The total area of the land does not meet the minimum lot size identified in Council's Rural & Industrial Land Use Strategy 2008 for sustainable residential development on agricultural land (100 Ha). Development Application 2015/140 would facilitate at least one additional dwelling on the property. The proposal is considered to be contrary to the principals of protecting agricultural lands under the SEPP, however the impact is deemed acceptable in this instance as the land will continue to be used for cropping and grazing. Also, the dwelling is sited so that it is close to existing infrastructure on the land (machinery sheds and storage sheds) and is setback an adequate distance from neighbouring farming operations. No further subdivision of the land could be achieved under current planning provisions. The proposal is considered to be acceptable in accordance with State Environmental Planning Policy (Rural Lands) 2008.
Development Control Plan No 5 – General Rural Zones applies to this development. The proposal for a dwelling complies with Section 3 Building Requirements.
Development Control Plan 15 – Relocatable and Transportable Homes applies to the land.
Section 3 Requirements
3.1 When must work be completed?
Once the transportable or relocated dwelling has been placed on site all work, including external painting is to be completed within a period of six (6) months. A draft condition will apply that gives the applicant a timetable for when works should be completed. The condition is based on requirements listed under the DCP.
3.2 What are the structural requirements?
See section 68 approval.
3.3 What bonds are payable?
No bonds are applicable for new transportable dwellings.
3.4 What should be done to make the building structurally and aesthetically acceptable?
The external finishes are considered to be compatible and complementary to surrounding development and established character of the area.
3.5 What is an acceptable design?
The design of the building is considered to be aesthetically pleasing with a professionally finished appearance. The proposal meets minimum requirements for design.
3.6 Do existing water supply or house drainage systems have to be replaced?
NA for new transportable dwellings.
3.7 Where can a transportable or relocated dwelling be sited?
The dwelling site complies with Council's setbacks policy for the RU1 Primary Production zone.
3.8 Will Council need to inspect the building prior to its removal from the original site?
3.9 At what stage may a building be placed on the site?
Subject to Section 68 approval from Council.
3.10 Will adjoining neighbours be affected?
The proposed development is not expected to cause any adverse impact to neighbouring properties. The development was not neighbor notified.
3.11 Are variations to this policy possible?
3.12 What are the applicant's responsibilities when transporting or relocating the building?
The applicant is responsible for any damage to Council or private property and is to ensure that the building is placed on site and completed in accordance with the approval.
3.13 Are other approvals required?
The development is not required to be referred to any other Public Authority.
Lots 1 & 2 are in an agricultural area and surrounding land use is primarily broad acre cropping and some grazing. The proposal will facilitate one dwelling on the property so that the cropping enterprise can be run from the site. The proposal recognizes the primary use of the land is agriculture and the development is sited near the existing sheds to minimse adverse impact to cropping land.
The proposed building is single storey and has been designed to be complementary to the rural setting of the area. External construction materials are hardiplank external cladding and colorbond roof. A draft condition will apply for use of non-reflective construction materials and prohibition of zincalume in accordance with Council's Policy.
The proponent should also establish landscaping around the dwelling which will help reduce any further impact to visual amenity. The site has no significant views and the proposed development is not likely to block any significant views enjoyed by neighboring residences.
It is proposed to construct a new access and internal driveway to Warraderry Way. The average number of vehicle trips from a dwelling is 9 per day and, as such, the additional demand on road infrastructure along Warraderry Way would be minor. The proposal is not required to be referred to the RMS and there will be minimal adverse impact in terms of access and traffic. Draft conditions will apply for provisions of private access and construction of the internal road.
Wastewater management will be via a septic system. The applicant has supplied Council with a Geotechnical Investigation of the site, dated 17 May 2015.
Council's Bushfire Services Contributions Plan will apply to this development the applicant should make a contribution of $374.10 towards the improvement of Bushfire Services and Amenities for Nyrang Creek Brigade. This has been included as a draft condition of consent.
A section 79C assessment of the development indicates the proposal does not comply with the provisions of the Cabonne LEP 2012 and the applicant has sought recourse to clause 4.6 Exemptions to Development Standards. The proposal for a dwelling is considered to be consistent with the requirements of clause 4.6 and the Development Application is recommended for approval. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.
ITEM 27 - DA 2015/149 DWELLING UPON LOT 361 DP 1193438, 2043 BURRENDONG WAY, MULLION CREEK
For consideration of the draft conditions of consent for DA 2015/149 for a dwelling
THAT Development Application 2015/149 for a dwelling upon Lot 361 DP 1193438 land also known as 2043 Burrendong Way, Mullion Creek be granted consent subject to the attached conditions.
At the June Council meeting, held 23 June 2015, Council carried a motion to approved Development Application 2015/149 for a dwelling upon Lot 361 DP 1193438 subject to the appropriate conditions being submitted to the next meeting. Please see attached a range of conditions of consent that have been drafted to ensure the proposed development proceeds in accordance with the relevant legislation.
ITEM 28 - HERITAGE GRANTS 2015/16 PROGRAM
To seek Council approval for allocation of funding.
In accordance with budget
4.3.2.a. Facilitate annual Heritage Assistance Program (HAP)
1. Gaskill Street Heritage Grant - Quote
\OFFICIAL RECORDS LIBRARY\GRANTS AND SUBSIDIES\PROGRAMS\HERITAGE GRANTS 2015 - 674202
THAT the application to reinstate verandahs at Lot 57 DP 1073732 Gaskill Street, Canowindra be supported and that a funding offer of $3000 be made to MAB QLD Pty Ltd. This level of funding is consistent with other Canowindra Main Street projects.
Council has received an application to reinstate verandahs at Lot 57 DP 1073732 Gaskill Street, Canowindra. The building is identified as a local heritage item and is located within a heritage conservation area.
Reinstatement and repair works result in an estimated cost of $16,918. The applicant seeks a grant towards this project.
The Heritage Advisor has reviewed the application and is in support of the project subject to the following recommendations and the attached quote No: 10272.
· Demolish the existing awning including the steel rods to buildings 66 and 68.
· Relocate the existing timber gable end from the 66/68 on to the end of the adjoining awning to 64 to terminate that awning and match the two ends. This is a temporary solution until that awning to building 64 Gaskill Street (the two storey building) can be dealt with. Note that this building, 64 will also require a replacement gutter and downpipe which may temporarily be drained to the junction between nos. 64 and 62
· The replacement timber verandah to 66 Gaskill Street is to be supported by four 150mm equally spaced square posts with chamfers between 700mm AGL and 400mm below beam level. The posts will be supported on steel stirrups concealed with 150-200mm high mitred skirts, similar to others in the street
· Fit a standard Fielders unperforated traditional quad gutter and matching steel circular downpipes at each end of this gutter. The gutter to be spaced/shimmed to comply with the BCA. The galvanised steel DPs to finish as recommended by Council Engineers to drain into the gutter;
· The roofing is to be Fielders standard galvanised steel custom orb sheeting with barge roll flashings and spear points (one end) – Heritage Green colorbond as quoted is not the recommended traditional material in this streetscape;
· The replacement timber verandah – nominally 5m long, to 64 Gaskill Street is to be similar with the exception that while being a continuation from 66, it will have pairs of timber posts with 300mm between each pair. This will make the verandah to 64 visually and structurally independent. It should also have two downpipes – one at each end of the 5m gutter.
· Summary: there will be a total of 7 timber posts and 4 downpipes
Colour Schemes – Dulux Traditional or equal
66 Gaskill street (mageedesign)
· Timber posts – Upper, and beam Portland stone
· Lower posts and skirts Indian red
· Timber rafters and purlins Sage Green
64 Gaskill Street (healthscope pathology)
· Timber posts – Upper, and beam Sandslip
· Lower posts and skirts Baton
· Timber rafters and purlins Ecru
Item 7 Ordinary Meeting 28 July 2015
Item 12 Ordinary Meeting 28 July 2015
CONDITIONS OF APPROVAL
1. DEVELOPMENT IN ACCORDANCE WITH PLANS
To ensure the development proceeds in the manner assessed by Council.
Development is to take place in accordance with the attached stamped modified plans (Ref No DA 2014/0128 Plan No. MAN-175 Sheet 1 and dated 28.1.14) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council's consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.
The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.
2. BUILDING CODE OF AUSTRALIA 2013 – AUSTRALIAN STANDARDS
To satisfy the Building Code of Australia 2013 and relevant Australian Standards.
The approved community storage facility (Mens Shed) must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2013. Compliance with the Performance Requirements can only be achieved by:-
a) complying with the Deemed to Satisfy Provisions; or
b) formulating an Alternative Solution which:-
i) complies with the Performance Requirements; or
ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or
iii) a combination of both a) and b).
3. APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY
To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.
The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.
That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act. The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.
The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development. Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.
4. CHANGE OF USE
5. SETBACK – VILLAGE - DELETED
6. WALL/ROOF CLADDING
To reduce the visual reflective impact on adjoining properties.
Non-reflective finish materials to be used on the wall/roof cladding.
7. SOIL EROSION
To prevent soil erosion during the course of development.
Measures are to be taken during the course of development to ensure satisfactory stabilisation of exposed areas to prevent soil erosion.
8. LOADING / UNLOADING
To ensure loading / unloading does not interfere with the amenity of the street.
All loading and unloading operations are to take place at all times wholly within the confines of the site.
9. SPILLAGE OF LIGHT
Spillage of light, if any, shall be controlled so as not to cause nuisance to the amenity of adjoining land.
10. OUTDOOR STORAGE
To protect the amenity of the surrounding area and ensure development proceeds in the manner assessed by Council.
No goods, materials, or trade waste are to be stored at any time outside the building other than in approved areas.
7.00am and 6.00pm Monday to Friday
8.00am and 4.00pm Saturdays
No works on Sundays and Public Holidays
* This includes site works and delivery of materials.
12. IDENTIFICATION OF SITE
To clearly identify the site.
Provide a clearly visible sign to the site stating:
a) Unauthorised entry is prohibited;
b) Builders name and licence number; or owner builders permit number;
c) Street number or lot number;
d) Contact telephone number/after hours number;
e) Identification of Principal Certifying Authority.
13. PLUMBING AND DRAINAGE WORKS
To ensure compliance with the requirements of the relevant legislation.
All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500.
14. INSTALLATION HOT WATER SERVICE
To ensure the safety of the occupants.
All new hot water installations shall deliver hot water at the outlet of all sanitary fixtures used primarily for personal hygiene purposes at a temperature not exceeding 50oC.
15. DRAINAGE
To ensure satisfactory disposal of roof stormwater run-off
All roof water shall be collected through guttering and down piping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of by discharge to Broad Street.
16. FACILITIES WITH PEOPLE WITH DISABILITIES
To ensure compliance with the Building Code of Australia 1996.
The designated disabled WC is to be constructed in accordance with AS1428.1
17. CONSTRUCTION DESIGN DETAILS
To ensure that the development is constructed in a manner that is structurally sufficient and sound.
Full working drawing, including engineering details and specification must be submitted to Council for approval PRIOR to issue of a Construction Certificate.
18. CONNECTION TO TOWN WATER SUPPLY
To ensure that the development to be connected to the local water supply Authority's reticulation system.
The applicant is required to connect the development to the town water supply before occupation by applying directly to the relevant water supply authority and bearing the full cost of the connection fee. A Compliance Certificate is to be provided to Council from the relevant Water Supply Authority.
19. CONNECTION TO THE SEWERAGE SYSTEM
To ensure that the development is connected to Sewerage Supply Authorities system.
The applicant is required to connect the development to the sewerage system before occupation by applying directly to Sewer Supply Authority (Cabonne Council) A COMPLIANCE CERTIFICATE FOR THE WORKS IS TO BE ISSUED BY THE SUPPLY AUTHORITY and a copy be provided to Council. All relevant work is to be completed BEFORE THE ISSUE OF ANY OCCUPATION CERTIFICATE.
20. OCCUPATION CERTIFICATE
To ensure compliance with the Environmental Planning and Assessment Act 1979.
All structures will require an Occupation Certificate PRIOR to use of the building.
21. COMPLIANCE WITH CONDITIONS OF CONSENT
To ensure the development proceeds in the manner as determined by Council.
All conditions of this consent are to be complied with to the standards specified prior to any occupation.
DRAFT MODIFIED CONDITIONS OF CONSENT
Development is to take place in accordance with the attached modified stamped plans (Ref: DA 2014/114, Figure 1 Existing Boundaries & Site Detail and Figure 2 Extent of Operations 27th November 2013, ref 2014-032DA as amended by plans dated 19.05.15 Ref ADTP 2014-032DA marked Overall site Plan (2 sheets), Erosion & Sediment Control & Re-vegetation Plan (2 sheets), plans dated 04.07.15 ref ADTP 2014-032 DA marked Proposed erosion & sediment control (2 sheets), and Carpenter Collins & Craig ref 32203 dwg no 32203ENG intersection engineering details Rev B - 6 sheets ) and documentation submitted with the application (including modification application DA 2014/114/1) and subject to the conditions below, to ensure the development is consistent with Council's consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.
2. RMS CONDITIONS
To ensure compliance with RMS conditions.
· The access from The Escort Way servicing the quarry shall be constructed and designed in accordance with Austroads Guide to Road Design Part 4A (2010) Figures 7.5 and 8.2 'Type BAR' (BasicRight Turn) and 'Type BAL' (Basic Left Turn) and any relevant Roads and Maritime Supplements. This provides a reasonable level of safety for traffic turning right into the development and allows through traffic on The Escort Way an area to pass the right turning vehicle on the left hand side. The access is to be sealed for a minimum of 20 metres from the edge of the travel lane, match existing road levels and not interfere with existing road drainage.
· Safe Intersection Sight Distance (SISD) requirements outlined in the Austroads Guide to Road Design Part 4A and relevant Roads and Maritime Supplements shall be provided in both directions at the vehicular access point servicing the quarry from The Escort Way. For a 100 km/h speed zone the minimum SISD is 250 metres.
· A copy of construction plans for the proposed roadworks associated with the access is to be submitted to Roads and Maritime for approval. As roadwork is required on a state road, the developer will be required to enter into a Works Authorisation Deed (WAD) with Roads and Maritime Services Roads and Maritime will exercise its powers under Section 87 of the Roads Act 1993 (the Act) and/or the functions of the roads authority, to undertake roadwork in accordance with Sections 64 and 71 and/or Sections 72 and/or 73 of the Act, as applicable, for all works under the WAD.
· Advance truck warning signs (W5-22) and distance plates (W8-5) signage is to be provided at appropriate locations to give approaching motorists suitable warning of the slowing, stopping and turning manoeuvres associated with vehicles entering and leaving the development.
· Road Occupancy Licence is required prior to any works commencing within 3 metres of the travel lanes. Submission of a Traffic Management Plan incorporating a Traffic Control Plan may be required as part of this licence.
· The proponent is to prepare a code of conduct relating to transport of materials on public roads
2(a) REMOVAL OF VEGETATION
To ensure that safe egress is achieved by maintaining adequate sight distance.
The applicant is required to remove, at his/her full cost, vegetation to the west and east of the new access to achieve a safe sight distance of 250 metres stipulated in the RMS Guidelines for Safe Intersection Sight Distances.
Before Works can commence the applicant must, in consultation with Council, identify those trees, which will need to be removed to achieve the designated sight distance.
3. EPA CONDITIONS
To ensure compliance with the EPA conditions.
Except as expressly provided by these General Terms of Approval, works and activities must be carried out in accordance with the proposal contained in:
· The Development Application 2014/114 submitted to Cabonne Shire Council on 15 January 2014; and
· The accompanying Statement of Environmental Effects prepared by Anthony Daintith Town Planning and dated 13 January 2014.
The proponent must apply for and hold an in-force environment protection licence issued by the NSW Environment Protection Authority prior to the proponent carrying out any Scheduled Activity as defined by Schedule 1 of the Protection of the Environment Operations Act 1997.
The proponent must comply with any additional requirements imposed by an in-force environment protection licence issued by the NSW Environment Protection Authority.
Operational activities at the premises must only be conducted during the following operating hours:
a) 7 am to 6 pm Monday to Friday;
b) 8 am to 4 pm Saturdays; and
c) at no time on Sundays or public holidays.
*light vehicles are permitted to access the quarry site between the hours of 6.00am and 6.00pm Monday to Friday
Air quality and odour
Activities occurring at the premises must be carried out in a manner that will minimise the emission of dust from the premises.
The premises must be maintained in a condition which minimises or prevents the emission of dust from the premises.
Trucks entering and leaving the premises that are carrying loads must be covered at all times, except during loading and unloading.
Except as may be expressly provided by any in-force environment protection licence, the proponent must comply with Section 120 of the Protection of the Environment Operations Act 1997.
The proponent must develop and implement and Erosion and Sediment Control Plan for the premises within 3 months of the granting of development consent consistent with the EPA endorsed publication "Managing Urban Stormwater - Soils and Construction, 4th Edition" (Landcom, 2004) (or any revision) and the EPA produced addendum publication "Volume 2E: Mines and Quarries" (DECC, 2008) (or any revision).
The proponent must not cause, permit or allow any waste to be received at the premises, except the wastes expressly referred to in the column titled "Waste" and meeting the definition, if any, in the column titled "Description" in the table below.
Any waste received at the premises must only be used for the activities referred to in relation to that waste in the column titled "Activity" in the table below.
Other Limits
General or specifically exempted waste
Waste that meets all the requirements of a resource recovery exemption under Clause 51A of the Protection of the Environment Operations (Waste) Regulation 2005
A specified in each resource recovery exemption
Activities must be carried out in a competent manner
Activities must be carried out in a competent manner.
a) the processing, handling, movement and storage of materials and substances used to carry out the activity; and
b) the treatment, storage, processing, reprocessing, transport and disposal of waste generated by the activity.
Maintenance of plant and equipment
All plant and equipment installed at the premises or used in connection with the activity:
a) must be maintained in a proper and efficient condition; and
b) must be operated in a proper and efficient manner.
4. SCALE (GENERAL)
To ensure the scale of the activity does not increase beyond the scope of this approval without the further assessment of possible impact.
This approval enables the applicant to operate at a scale as submitted in the proposal. Any increase in the scale of the activity as submitted, will require the further approval of Council.
5. LANDSCAPE MANAGEMENT PLAN
To reduce landuse conflict and to lessen the visual impact of the development.
The proponent shall prepare and implement a detailed Landscape Management Plan to the satisfaction of Council.
Landscaping is to be undertaken in a manner designed to reduce landuse conflict and lessen the visual impact of the development from neighboring properties and The Escort Way. Landscaped areas shall be heavily landscaped with native trees and shrubs.
This plan is to be submitted to Council for the approval of the Director of Environmental Services within 6 months of the date of this consent; and must include the following:-
a. Rehabilitation Plan, and
b. Quarry Closure Plan.
6. REHABILITATION PLAN
The Proponent shall prepare and implement a Rehabilitation Plan for the project.
This plan shall include:
1. The plan objectives including a description of the short, medium, and long term measures that would be implemented to rehabilitate the site.
2. Performance and completion criteria for the rehabilitation of the site.
3. A detailed description of the measures that would be implemented over the next 3 years including the procedures for:-
a) progressively rehabilitating disturbed areas;
b) protecting areas outside the disturbance areas;
c) managing impacts on fauna;
d) landscaping the site to minimise visual impacts;
e) conserving and reusing topsoil;
f) collecting and propagating seed for rehabilitation works;
g) salvaging and reusing material from the site for habitat enhancement;
h) controlling weeds and feral pests;
i) controlling access; and
j) bushfire management;
4. A program to monitor the effectiveness of these measures, and progress against the performance and completion criteria
5. A description of the potential risks to successful rehabilitation and/or revegetation, and a description of the contingency measures that would be implemented to mitigate these risks; and
a) details of who would be responsible for monitoring, reviewing, and implementing the plan.
7. EROSION AND SEDIMENTATION CONTROL PLANS
To prevent soil erosion and watercourse contamination during construction of the access point onto The Escort Way and during Quarry operation.
An overall erosion and sedimentation control plan is to be prepared for the site to a standard acceptable to the Principal Certifying.
The plan is to note any proposed vegetation retention and planting and is to be submitted and approved by Council prior to any construction works commencing.
Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.
8. PUBLIC LIABILITY INSURANCE
To ensure that Council, Roads and Maritime Services and the applicant are all protected against any liability claim.
Prior to the commencement of any works on Council, Roads and Maritime Services controlled land including a public road, the applicant is to affect Public Liability Insurance in the minimum amount of $20 million. This insurance is to note both Council and Roads and Maritime Services as interested parties and is to remain current for at least the period from the issue of the Construction Certificate until the issue of a Compliance Certificate for the works. Documentary evidence of the currency of the cover is to be provided to Council prior to the issuing of a Construction Certificate.
9. WORKS UNDERTAKEN WITHIN STATE ROAD RESERVES
To ensure that all construction work carried out within State road reserves are at no cost to the Roads and Maritime Services.
A formal agreement in the form of a Works Authorization Deed (WAD) is required between the Developer and the RMS as the developer will be required to undertake 'private financing and construction' of works on a road in which the RMS has a statutory interest. This is relevant to the 'BAR' and 'BAL' component of the works.
The applicant should contact Roads and Maritime Services, P O Box 334, Parkes NSW 2870 to obtain the necessary Deed.
10. WORKS UNDERTAKEN WITHIN STATE ROAD RESERVES
To ensure that all construction work carried out within State road reserves are at no cost to the Roads and Maritime Services and Authorised.
A formal agreement in the form of a Road Occupancy Licence is required between the Developer and the RMS as the developer will be required to undertake 'private financing and construction' of works on a road in which the RMS has a statutory interest
The applicant should contact Roads and Maritime Services, P O Box 334, Parkes NSW 2870 to obtain the necessary Licence.
Submission of a Traffic Control Plan is required as part of this licence.
Evidence of a Road Occupancy Licence is to be provided to Council prior to the issuing of a Construction Certificate for the works.
11. APPLICATION OF BITUMEN SEAL TO INTERNAL ACCESS ROAD
To ensure a suitable all weather, non dust generating internal access road is provided.
The applicant is required to provide a bitumen seal to the internal access road from access point from The Escort Way to the entrance into the gravel quarry site. With a minimum width of 3.5 metres which shall be maintained at all times.
12. ENTRANCE / EXIT POINTS
To ensure on-site traffic flows in the manner assessed by Council.
Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.
13. LOADING / UNLOADING
14. DUST SUPPRESSION
To ensure that dust does not become a nuisance to neighbouring properties or passing motorists.
The applicant will ensure to water down any nuisance dust that may arise from the development caused by machinery and traffic movements.
15. VEHICLE MANAGEMENT PLAN
To ensure that arrangements are made for vehicles movements associated with the development.
The vehicle management plan is to detail all vehicle movements within the site including loading areas, truck parking/waiting areas, re-fueling zones and travel routes that are used during operation of the gravel quarry.
The VMP shall be prepared by the applicant and then submitted for approval by Council. All persons involved in the quarry operations shall be issued with a copy of the VMP.
16. ADEQUATE ONSITE TRUCK PARKING
To provide an adequate onsite truck parking area.
At all times of operation of the gravel pit there must be adequate trucking parking available within the proposed site. With no trucks associated with the development queuing within the road reserve of The Escort Way.
17. PROVISION OF PRIVATE ACCESS
To ensure that safe and practical access is provided to the subject land.
Access must be provided to Lot 775 DP 813587 in accordance with Roads and Maritime Services requirements (Condition 14).
Prior to any Access Construction Certificate being issued, the applicant will be required to furnish Council a copy of all approvals from the RMS including approved access construction plans, Works Authorisation Deed and Road Occupancy Licence.
An Access Construction Certificate must be obtained prior to commencement of construction of any access to the property from The Escort Way.
A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access. Please telephone Council's Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.
A Compliance Certificate for the access must be submitted to Council before any Final Occupation Certificate can be issued.
To ensure all conditions of consent are complied with and development proceeds in the manner assessed by Council.
The use or occupation of the approved development shall not commence until such time as all conditions of this development consent have been complied with. The use or occupation of the development prior to compliance with all conditions of development consent may make the applicant / developer liable to legal proceedings.
DRAFT CONDITIONS OF CONSENT DA 2015/140
Development is to take place in accordance with the attached stamped plans (Ref: DA 2015/140 Site Plan, Floor Plan & Elevations) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council's consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.
The approved transportable dwelling must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2015. Compliance with the Performance Requirements can only be achieved by:-
3. DEVELOPMENT CONTROL PLAN No. 15
To ensure the development proceeds in accordance with the requirements of Development Control Plan No. 15 Relocatable and Transportable Homes.
Once the transportable dwelling has been placed on site, all work including external painting, is to be completed within a period of six (6) months.
Relocatable dwellings should be completed in accordance with the following timetable:
1. Building to be established on permanent foundations, piers etc within four (4) weeks of location on site.
2. Building to be rejoined, if cut for transportation, and made weatherproof within four (4) weeks of location on site.
3. Brick veneering, repairs to roofing, windows, doors, guttering etc to be completed within eight (8) weeks of placement on site.
4. All external painting, paths, steps and all other work, including landscaping, is required to complete the project to be carried out within twelve (12) weeks of delivery to site.
5. Building to be painted and fitted out internally, all plumbing and electrical work completed and connection made to sewer septic tank, as appropriate, within twenty six (26) weeks of commencement.
If the scope of work cannot be completed with in the time period of six (6) months, the applicant should provide a written schedule of work with the application, giving an undertaking to have completed all upgrading work by mutually nominated date. Such schedule of work should be agreed apron by Council and the applicant prior to submission of the development application.
If the building has not been completed in 6 months or the agreed time the applicant must submit to Council a written application giving the reasons why the dwelling has not been completed in the time specified and specifying the period when the building will be completed. If reasonable reasons are not given Council may commence legal proceedings under the provisions of the Local Government Act 1993 and the Environmental Planning and Assessment Act 1979 for not building in accordance with the approval.
4. CONSOLIDATION
To ensure the approved dwelling is retained on both Lots 1 & 2 DP 1043311.
Lots 1 & 2 DP 1043311 are to be consolidated into one allotment prior to issue of an Occupation Certificate for the dwelling.
5. NOISE
Building work may only be carried out on the site between the following hours:-
*No work is to be carried out on Sundays or Public Holidays. This includes site works and deliveries.
6. IDENTIFICATION OF SITE
Non-reflective finish materials to be used on the wall/roof cladding
8. PLUMBING AND DRAINAGE WORKS
9. DRAINAGE RECORDS
To provide an accurate record of drainage works.
A works as executed plan drawn to the scale of 1 in 200 of drainage is to be submitted to Council prior to an Occupation Certificate being granted.
10. PROVISION OF RURAL ADDRESS NUMBER
To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2011:Geographic Information – Rural and Urban addressing.
The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2011.
The applicant is to contact Council's Environmental Services Department on 63923247 to obtain an application form and instructions.
11. ERECTION OF RURAL ADDRESS NUMBER
To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2011: Geographic Information – Rural and Urban Addressing.
The designated number plate shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council. (Note: These plates are available from Council at the fee specified in Council's Fees and Charges).
Written notification is to be provided to Council indicating that the rural addressing number plate has been erected. This letter is to be supplied to Council or Principal Certifying Authority PRIOR to any Occupation Certificate being issued for the dwelling.
12. INTERNAL ACCESS
To ensure a satisfactory all weather access is available to the new dwelling site.
The applicant is required to upgrade/construct an internal road prior to an Occupation Certificate being issued from the point of access on Warraderry Way to the proposed new dwelling house to a standard that allows access by a typical 2-wheel drive vehicle in wet weather, at the applicants cost.
13. CONTRIBUTION TO BUSHFIRE SERVICES (Rural Dwellings)
To make an equitable contribution towards improvement of Bushfire Services and Amenities for the specified Brigade. The contribution has been levied in accordance with Councils Bushfire Service Contributions Plan, February, 1993.
A copy of this Plan is available for inspection at Councils Department of Environmental Services Bank Street, Molong during business hours.
The applicant will make a contribution of $374.10 towards the improvement of Bushfire Services and Amenities for Nyrang Creek Brigade (Income No:1007) to Cabonne Council prior to any Occupation Certificate being issued for the dwelling.
14. SOIL EROSION
To protect the water catchments.
Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.
15. WATER SUPPLY
To ensure provision is made for adequate rural water supply.
In rural areas (where town water is not available)
a) Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 20,000 litres of which are to be retained at all times for fire fighting purposes; or
b) The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.
c) The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.
The take off point for the domestic supply is to be located in such manner to ensure that the 20,000 litres of water is retained at all times for bushfire fighting purposes.
1. The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.
2. The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.
d) Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.
Access must be provided to all proposed lots in accordance with Councils' Provision of Private Access Specification that is current at the time of application.
An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.
An Access Compliance Certificate for the access must be submitted to Council PRIOR to any Occupation Certificate being issued for the dwelling.
Development is to take place in accordance with the attached stamped plans (Ref: DA 2015/149 Peter Basha Planning and Development, Ref: 14066DA, Sheets 1 to 3, dated 5.3.2015 and Kensington Homes, Sheet 3 & 4) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council's consent.
NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.
The approved dwelling must all meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2015. Compliance with the Performance Requirements can only be achieved by:-
4. APPLICATION FOR CERTIFICATION
To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.
The person having the benefit of this consent is required to apply for a:-
CONSTRUCTION CERTIFICATE, and
OCCUPATION CERTIFICATE.
5. BASIX CERTIFICATE
To ensure the dwelling is constructed in the approved manner.
All the required commitments shown on the Basix Certificate (No. 620105S) and approved plans are to be completed PRIOR to a Final Occupation Certificate being issued.
No work is to be carried out on Sundays or Public Holidays. This includes site works and deliveries.
9. PROVISION OF TEMPORARY FACILITIES
To provide temporary toilet facilities.
A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority. NOTE: This must be on-site prior to the first inspection.
10. TERMITE PROTECTION
To prevent damage due to termite invasion.
In accordance with the Building Code of Australia, all structural members, consisting entirely of, or a combination of, any of the following materials are considered not to be subject to termite attack:-
a. steel
b. concrete
c. masonry
d. fibre-reinforced cement
e. timber - naturally termite resistant in accordance with Appendix A of AS 3660.1 - 2000
f. timber – preservative treated in accordance with Appendix B of AS 3660.1 -2000
However, should this not be the case, the structural members must be protected from attack by subterranean termites in accordance with the Australian Standard 3660.1 – 1995: Protection of Buildings from subterranean termites.
On completion of the installation of the barrier, Council shall be furnished with a certificate from the person responsible, stating that the barrier complies with AS 3660.1 – 2000.
A durable notice shall be permanently fixed to the inside of the electrical meter box indicating:
i) the method of protection
ii) the date of installation of the system
iii) where a chemical barrier is used, its life expectancy as listed on the National Registration Authority label; and
iv) the need to maintain and inspect the system on a regular basis.
It is important to realise that subterranean termites may damage timber and timber products or any material containing cellulose – their principal food and this could include the buildings contents such as furniture, printed materials, fabric, clothing, footwear, packing cases and tools.
For this reason, Council recommends that the entire house is protected in accordance with AS3660.1 – 2000.
In the unfortunate event that a termite invasion may occur, the builder or owner builder may be held liable for damages.
11. DRAINAGE RECORDS
To ensure compliance with the Environmental Planning & Assessment Act 1979.
All buildings will require an Occupation Certificate PRIOR to occupation/use of the building.
GENERAL MANAGER'S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Tuesday 28 July, 2015
ITEM 1 RATES SUMMARY................................................................... 1
ITEM 2 BUSINESS ACTIVITY STATEMENT FOR MAY 2015................. 1
ITEM 3 INVESTMENTS SUMMARY...................................................... 3
ITEM 4 WBC ACTIVITIES UPDATE REPORT........................................ 3
ITEM 5 MOLONG RAILWAY STATION WORKING PARTY.................... 4
ITEM 6 PROCUREMENT - IMPLEMENTATION OF VENDOR PANEL.... 5
ITEM 7 RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING............................................................................ 6
ITEM 8 AUSTRALIAN OF THE YEAR AWARDS 2016............................ 7
ITEM 9 EDUCATION SERVICES IN CABONNE..................................... 9
ITEM 10 ECONOMIC DEVELOPMENT ACTIVITIES REPORT................ 10
ITEM 11 AGE OF FISHES MUSEUM QUARTERLY ACTIVITIES REPORT 19
ITEM 12 MEDIA ACTIVITIES................................................................. 23
ITEM 13 MEDIA RELEASES................................................................. 25
ITEM 14 ENGINEERING AND TECHNICAL SERVICES UPDATE REPORT 29
ITEM 15 RESTART NSW COUNTRY TOWNS WATER SUPPLY AND SEWAGE SCHEMES.............................................................. 29
ITEM 16 AMENDEMENT 3 TO CABONNE LOCAL ENVIRONMENTAL PLAN 2012...................................................................................... 30
ITEM 17 REGIONAL MUSEUM PROGRAM - BRIEFS FOR ABORIGINAL HERITAGE STUDY AND CHINESE HERITAGE STUDY............ 31
ITEM 18 HERITAGE STRATEGY ANNUAL REPORT 2014/15................ 33
ITEM 19 DEVELOPMENT APPLICATIONS RECEIVED DURING JUNE 2015 .............................................................................................. 33
ITEM 20 DEVELOPMENT APPLICATIONS APPROVED DURING JUNE 2015...................................................................................... 34
ITEM 21 BURIAL STATISTICS.............................................................. 36
ANNEXURE 1.1 Rates graph June................................................. 37
ANNEXURE 3.1 Investment Report June 2015............................ 38
ANNEXURE 4.1 WBC Update Report - July 2015......................... 40
ANNEXURE 7.1 Council................................................................... 42
ANNEXURE 7.2 Works..................................................................... 87
ANNEXURE 9.1 Cabonne Schools Summary 2014...................... 88
ANNEXURE 10.1 CCTAC Minutes 23 June 2015................................ 92
ANNEXURE 14.1 Engineering and Technical Services Project update - July 2015............................................... 101
ANNEXURE 18.1 Cabonne Annual HA Report 2014-2015............ 122
ITEM 1 - RATES SUMMARY
Information provided in relation to Council's Rates collections.
4.5.4.a - Level of rate of collection
1. Rates graph June
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Finance Manager's REPORT
Rate Collection Summary to 30 June 2015 is attached for Council's information. The percentage collected is 94.8%, which is similar compared to previous years.
This is a pleasing end of year result which is achieved by being consistent with debt recovery and trying to maintain communication with ratepayers that are struggling financially. There are a variety of payment options and every endeavour is made to establish a payment arrangement for those with arrears.
Legal action is taken when necessary, but only as a last resort as this adds further substantial legal costs to the ratepayers account.
ITEM 2 - BUSINESS ACTIVITY STATEMENT FOR MAY 2015
To advise of Council's obligations with regard to GST reporting for the month ended 31 May 2015
4.5.4.b. Maximise secure income through investments
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Council's Business Activity Statement for the month of May 2015 was completed and submitted to the Australian Taxation Office on 15 June 2015. This was prior to the statutory deadline of 21 June 2015.
The May Business Activity Statement resulted in a refund to Council of $91,525.
The major factors are as follows:
· NSW Office of Water – Cumnock Sewerage Scheme Claim $383,126
· Department Social Services HACC – Grant Funding $64,325
· Federal Assistance Grants – 4th Quarter 2014/15 FAGS – Grant Income $1,121,280
· John Holland Rail Pty Ltd – Detour Works via Old Orange Road Manildra Project No.1415-833 $28,512
· NSW Rural Fire Service – Final Hazard Reduction 2014/2015 Cabonne Council Regional and Local Roads $25,478
· Roads and Maritime Services – April 2015 Grant Funding $1,217,126
GST Free Income
· Federal Assistance Grants – 4th Quarter 2014/15 FAGS Grant Income $1,121,280
· Roads & Maritime Services Sydbusserv May 2014/15– Grant Income $35,000
· Department of Infrastructure – 05/15 Quarterly Payment $51,089
· Water Treatment Australia – Molong Compressed Air System $13,646
· Pavement Management Services – 8/9/2014 Road Infrastructure $76,499
· Benington Pty Ltd – Cumnock Kerb & Guttering $32,433
· EESI Contracting Pty Ltd – Former Molong Gasworks Site Remediation $154,791
· Murray Constructions Pty Ltd – Design Construction and Demolition of Marylebone Bridge $245,905
· PA & CL McKenzie Builders – Tender for Construction of Canowindra Concrete Path $40,000
· Zurich Australian Ins Ltd – Vehicle Insurance $40,240
· Downer EDI Works Pty Ltd – Spray Sheet $167,173
· Southern Explosives Supplies Pty Ltd – Drill and Blast for April 2015 $40,897
· Statecover Mutual Ltd – Workers Compensation 4th Instalment $73,499
· Orange City Council – Central West Libraries Contribution January to June 2015 $199,597
The May Business Activity Statement did not include a quarterly payment for Fringe Benefits Tax. This amount is determined by the Australian Taxation Office, and is based on the total Fringe Benefits Tax payable for the previous Fringe Benefits Tax year, ending 31 March 2015.
Council did claim Diesel Fuel Rebate in the Business Activity Statement for May 2015 for the amount of $61,861.
ITEM 3 - INVESTMENTS SUMMARY
Information provided in relation to Council's Investment Schedule.
4.5.4.b - Maximise secure income through investments
1. Investment Report June 2015
Senior Accounting Officer REPORT
Council's investments as at 30 June 2015 stand at a total of $40,264,027.
Council's average interest rate for the month was 2.87%, this has fallen slightly from last month. The effect of the cash rate cut is having a negative impact on term deposit rates offered by financial institutions. The Reserve Bank's official cash rate remains at a record low of 2.00% for the month of June. However, Council's average rate is higher than Council's benchmark rate of the 30 Day Bank Bill Swap Rate of 2.06%.
Council's investments are held with multiple Australian Financial Institutions with varying credit ratings according to Council's Investment Policy. The annexure attached to this report shows a break up of each individual institution that Council invests with and its "Standard and Poors" Credit Rating.
The Schedule of Investments for June 2015 is attached for Council's information.
ITEM 4 - WBC ACTIVITIES UPDATE REPORT
To provide Council with an update on WBC activities for the preceding month.
4.5.4.c. Ensure long term viability of Wellington/Blayney/Cabonne (WBC) Strategic Alliance
1. WBC Update Report - July 2015
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An update report on the activities undertaken by the WBC Executive Manager has been provided as an annexure for Councillors' information.
Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.
· Fit for the Future
· Updated DA Forms
· Asbestos Management Planning
· Sewer Relining Contract
· Future of the WBC Alliance
ITEM 5 - MOLONG RAILWAY STATION WORKING PARTY
To provide an update following the first meeting of the Molong Railway Station working party.
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As per the resolution of Council from the June 2015 meeting, two working parties comprising councillors and staff have been established to determine options and provide recommendations to council for the Molong Railway Station and Connelly's Store.
The first meeting of the combined working parties was held on Tuesday 14 July 2015. Representatives from Central West Libraries also attend the meeting.
Working party members conducted site inspections of the Molong Railway Station and library facility, Connelly's Store and the Mitchell Room followed by discussion regarding community use of facilities and options available.
ITEM 6 - PROCUREMENT - IMPLEMENTATION OF VENDOR PANEL
To advise council of the implementation of the VendorPanel system for procurement activities.
4.5.5.f. Integrate risk management into all areas of Council's activities
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Over the last number of months, an internal project team have been undertaking a procurement project involving the implementation of Cabonne Council's Procurement Roadmap. The Procurement Roadmap, prepared by ArcBlue included the following item:
"Review e-tendering strategy and tools and systems to support procurement".
The reason for the inclusion of this Roadmap item was risk based. In the area of procurement, one of Council's biggest risk areas is with quotations from $10,000 to $150,000. This risk is not specific to Cabonne and is the case with virtually every Council. The tender process ($150,000 and greater) is heavily regulated through the Local Government Act and Regulation and Council utilises Tenderlink to manage and control the tender process.
With Tenderlink, the distribution, management and lodgement of tenders is controlled and nobody can access tenders until after the closing time. With quotations, there is less rigour regarding their distribution, management and lodgement and, as such, there is a greater risk in the process.
As such, the procurement project working team have considered e-tendering solutions for Council's quotation processes. ArcBlue undertook investigations on behalf of the team to identify available options and to make recommendations. Based on these recommendations, the project team invited VendorPanel to present their eProcurement software package to Council to allow the team the opportunity to view the software and determine its applicability to Council.
The VendorPanel product is widely used throughout the local government industry and has received many industry awards. The software provides the flexibility required in the quotation process and has functions such as the ability to implement preferred supplier panels (such as the WBC panel for trades and services) and to access companies registered on other Council's panels. The project team were highly impressed with the software package and determined that it would be an ideal solution to Council's quotation procurement activities.
Implementation of the VendorPanel system will involve a communication strategy to all existing council suppliers notifying that they will have to be registered with VendorPanel in order to do future business with Council. The registration process is online via the VendorPanel website at no cost to the supplier. It is anticipated that information sessions and hands on assistance to register will be part of the roll out of the system.
ITEM 7 - RESOLUTIONS REGISTER - INFOCOUNCIL - ACTIONS REPORTING
To provide Council with a report on progress made in actioning its resolutions up to last month's Council and any committee meetings held.
1. Council
2. Works
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InfoCouncil generated reports are annexed including actions up to the previous month's meetings resolutions.
Progress comments are provided until the final action comment which will also show "COMPLETE": that item will then be removed from the register once resolved by the council.
Councillors should raise any issues directly with the directors as per the mayor's request.
ITEM 8 - AUSTRALIAN OF THE YEAR AWARDS 2016
To advise that nominations are open for the Australian of the year awards.
The Australia Council of New South Wales has invited the council to submit a nomination for the Australia's Local Hero category of the 2016 Australian of the Year Awards.
The Australia Day Council recommends all Local Government areas consider nominating their 2015 Citizen of the Year recipients for this Local Hero category. The Local Hero Award category acknowledges extraordinary contributions made by the Australians in their local community.
In the Cabonne Council's case, the Shire has 8 Citizen of the Year recipients. The summaries provided are from the nominations for Citizen for the Year for 2015.
1. Gary Linfield - Borenore
Gary has been involved with the Borenore Bushfire Brigade since 1950, including many years as Deputy Captain, Captain and is still Senior Deputy Captain. In 2011 Gary was awarded by the RFS, 60 years service medal.
2. Graham Eslick – Cudal
Graham has been a member of Apex and the Lions Club for many years and also been involved in Tractor Trek since commencement. Graham is an active member of the Anglican Church in Cudal and is always willing to lend a hand, a big part of the community.
3. Peter Livingstone - Manildra
Peter is a member of MADIA and has been President and Vice President many times and works tirelessly to improve the appearance and to modernise the amenities available at the parks around Manildra. Peter has been instrumental in the garden and new toilet block at the Lions Park in Manildra.
Peter has also supported the new walk bridge over the Mandagery, assisted with the walking trail and many other projects.
4. Kathy Dietrich – Yeoval
Kathy has served over 20 years in Family Day Care, during which she has helped, nurtured and guided children and families for many years. Kathy has assisted numerous community groups such as fishing clubs and maintained the Yeoval Play Group.
5. Jack Christie – Cumock
Jack has provided over 30 years of experience to Cumnock Tennis and Squash Clubs. Jack has spent endless hours maintaining weeding, spraying and rolling the courts.
Jack runs a BBQ every month at the local markets to raise money for the Racquet Club.
6. Alan Hawke – Mullion Creek and surrounding areas
Alan is an agricultural mentor, community contributor and volunteer. Alan is a descendant of one of the founding families in the Byng area and takes the role very seriously, ensuring the community understands and values the heritage of the area
Alan contributes a large amount of volunteer time ensuring the church functions and serves as a community point.
7. Mary Mulhall – Molong
Mary has been on the Board of Directors at the RSL at Molong for many years and helps organise the Molong Rugby Union Club which she has been a part of this since 1960.
Mary is also the President of the Molong St Vincent De Paul
8. Kevin Townsend - Eugowra
Kevin was the President of the Eugowra Show Committee from 2003-2013. In 2013, Kevin received a Long Service Award from NSW Fire Service. Kevin was also an active member of Eugowra APEX, holding positions of President and Treasurer, an important figure for the community.
Nominations close on Monday 3 August 2015.
ITEM 9 - EDUCATION SERVICES IN CABONNE
As required in Council's IP&R Plan a summary of Educational Services in Cabonne is provided for Council
3.4.1.a. Monitor challenges and opportunities for education services provided in Cabonne
1. Cabonne Schools Summary 2014
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There are 19 schools in Cabonne which are providing a high standard of teaching to meet the educational needs of their students.
Students from this area perform well academically and in sport with Cabonne Schools having students recognised as distinguished achievers amongst their Higher School Certificate graduates in 2014.
A summary of enrolments, number of teachers, Naplan results and overall comments for each school is attached to this report.
Most of the statistical information in the attachment to this report are sourced from the My School website, http://www.myschool.edu.au/ . It should be noted that information in this report and attachments provide a partial picture of the characteristics of individual schools and to get a fuller picture of the characteristics of individual schools the 'My School' website should be consulted directly.
NAPLAN results are available on this website and these can be effective in identifying schools where extra resources are needed and to direct initiatives to address learning needs.
Many of the communities are identified on the My School website as being Socio Educationally Disadvantaged. The reason for this appears to be a deficit of higher income earners and the educational background of families in some centres. Despite this, many of the students in these centres have had impressive academic results.
The Index of Community Socio-Educational Advantage (ICSEA) was created by the Australian Curriculum, Assessment and Reporting Authority to enable comparisons of National Assessment Program – literacy and numeracy (NAPLAN) test achievement by students in schools across Australia.
The index takes into consideration factors in students' family backgrounds including parents' occupation, school education and non-school education which have an influence on students' educational outcomes. In addition the school's geographical location and the average incomes of families help determine the level of educational advantage or disadvantage at the school level.
Still of concern to some schools has been the timing and direction of bus routes in Cabonne which sometimes makes it easier for families to send their children to schools in Orange rather than to attend local schools. This has affected Cargo Public School in particular and student numbers there are critically low.
Council's Family Links Service has worked closely with many schools in Cabonne including Cumnock, Clergate, Cargo, Borenore, Cudal and Eugowra and this has included breakfast club, special events, reading days, playgroups to facilitate a transition to school and support through visiting professionals and shows. This support will be greatly missed now that the Family Links Service has terminated.
Council has also provided support to many schools through funding some special events or excursions including assisting with travel costs for students to attend road safety training programs.
Students from Canowindra High, Molong Central and Yeoval Central Schools have been invited to address Council's August meeting.
ITEM 10 - ECONOMIC DEVELOPMENT ACTIVITIES REPORT
Updating councillors on economic development activities undertaken by Council's Economic Development & Tourism Team.
2.1.1.a. Develop a current economic development plan for Cabonne
1. CCTAC Minutes 23 June 2015
Activities undertaken by the staff in the positions of Economic Development Manager, Promotions & Tourism Officer and Community Engagement & Grants Officer are listed here:
Small Towns Development Group
EDS Objective 9.5
Small Towns Development Group met on 14 July 2015. The meeting was attended by Molong, Mullion Creek and Yeoval. All of these communities are actioning individual community projects including a new community hall for Mullion Creek, completion of the white picket fence for Molong and event promotion for the upcoming Yeoval Quick Shear.
The next meeting is scheduled to be held 8 September 2015.
Cabonne Daroo Business Awards
EDS Objective 11.2
The Daroo Committee met on 14 July 2015. The June meeting was postponed due to competing commitments of the ED staff.
The Committee is working with the Cudal Swimming Club to act as host group for the event. The Committee have also engaged Edwena Mitchell to cater for the 2015 event. Ms Mitchell has agreed to use the Swimming Club members as staff on the night as a way for them to raise money.
The Nominations round of the awards program were open from the launch, 26 May, through till 27 June 2015. In total, 643 individual nominations were received this year. The CEGO has contacted each nominee to inform them of their nomination and to give them a chance to decline or accept the nomination. Voting will now open 27 July 2015 to determine a winner.
The following sponsors have been confirmed for the event:
· Cabonne Council
· WIN
· BEC
· Newcrest
· VERTO
· Adloyalty
· MSM Milling
· YBM
· FCCU
The next meeting is scheduled to be held 11 August 2015.
Micro Business Management Workshops
Cabonne Council's ED staffs, in conjunction with the Central West Business Enterprise Centre are facilitating a Certificate III in Mirco Business Operations course in Canowindra. The cost to participate is $150 per person.
The Certificate III in Micro Business Operations is designed to bring together all the skills required to effectively run a small or home based business. This course is being organised by Cabonne Council in conjunction with the Central West BEC, who are a Registered Training Organisation (provider No 90148) accredited through Australian Skills Quality Authority (ASQA).
To complete the course, participants are required to attend eight 3 hour sessions, running from 6pm till 9pm, every Monday in Canowindra.
The course is being held at the Canowindra Services and Citizens Club, commencing 15 June 2015 and running for 8 weeks. 12 participants are attending the course and the feedback from participants has been very positive.
Should this training program be a success in Canowindra, it is intended to bring the course to Molong.
Country NSW Expo
EDS Strategy 10.2 & 10.3
Cabonne Council will be attending the Country NSW Expo from 31 July to 2 August. Cabonne will be sharing a stand with Orange City Council as has occurred in the past.
The Country NSW Expo aims to showcase the opportunities on offer in country New South Wales. As the pre-eminent event targeting the "Tree and Sea Changers" market, the Expo brings communities and other exhibitors from across country and regional NSW to the Sydney Olympic Park in the heart of Sydney.
The CEGO is currently preparing promotion material to take down to the expo.
Age of Fishes Museum
TP Action 4.4.1, 4.4.2, 4.4.8
The Age of Fishes Museum (AOFM) will host up to 35 international scientists on 14 August. A trip to the Museum is in addition to attending a conference in Melbourne.
In addition to this visit, Dr Alex Ritchie has sent a proposal to the NSW State Government requesting Mandageria fairfaxi be the NSW State Fossil. The decision is pending and no launch has been organised at this stage.
Resulting from the recent Australian Museum (AM) regional tour, they have prepared a Briefing Report with recommendations on the future partnership between the AM, Cabonne Council and AOFM Board. This will be presented to Council and AOFM Board in the coming weeks for consideration.
Cabonne Country Tourism Advisory Committee (CCTAC)
The Cabonne Country Tourism Advisory Committee (CCTAC) held their second meeting on Tuesday 23 June 2015.
The meeting was productive with members agreeing to hold the next meeting at the Age of Fishes Museum to visit the dig site with the aim of exploring opportunities to elevate this tourism asset.
Clr Davison raised and recommended that the following three concepts be explored and noted by Council as potential initiatives to elevate and attract tourism to Cabonne.
1. A4 promotional flier to be developed to list Cabonne's attractions, features and assets. Potential title 'What's Happening in your Backyard' which could be mailed with Cabonne rate notices.
2. Paint the Villages main streets in heritage colours to be referred to as the Heritage Shire. This initiative would need a survey to be conducted with the relevant Cabonne villages to determine interest and participation and to establish potential costings.
3. Development of the Molong Railway Station to become Cabonne's Tourism / Visitor Information Centre.
CCTAC Meeting Minutes attached.
Orange Wine Tourism Region Signage
TP Action 5.2.2
Orange Wine Region Welcome signs have been collected and will be installed during the week commencing 13 July:
The relevant Progress Associations have been contacted by the PTO to advise the communities of the installation of the Orange Wine Region welcome signs and Information Bay direction notices. Cabonne Council plan to complete the installation of the signs during the week.
The selected Wine of the Month for July is Philip Shaw Wines – 2012 Philip Shaw No 17.
Philip Shaw Wines was established in 1988 with the wines sourced from the 47 hectare Koomooloo Vineyard that was planted during 1989. This well tended vineyard has produced many award winning wines and has a strong reputation.
Philip Shaw No 17 Merlot Cabernet Franc Cabernet Sauvignon 2012 consists of the final blend of 60% Merlot, 30% Cabernet Franc and 10% Cabernet Sauvignon.
No 17 has a wonderful texture, rich nose and vibrant fruit character. The cellaring can be up to 15 years.
Cellar Door Hours: Open 7 Days 11am – 5pm
The Wine of the Month special purchase is buy 12 bottles and receives a bottle free. Vineyard location is 100 Shiralee Rd Orange. Contact Details: 02 6362 0710 or www.philipshaw.com.au
What's On In Cabonne Newsletter
TP Action 2.1.1, 3.1.2
The Cabonne What's On Newsletter promoted 22 events and activities for the month of July. This month's Cabonne newsletter included a number of Christmas in July events, Philip Shaw Cellar Door lunches that are held on every Sunday and the popular Truffle Hunt and Gumboot Ball at Borrodell Vineyard along with the Annual Yeoval Mulga Bill QuickShear competition.
Cabonne What's On Newsletter is distributed widely with 350 hard copies distributed. An electronic version is sent to Cabonne's database along with copies placed on the village community noticeboards to ensure that Cabonne communities are aware of events and activities happening during that particular month. Cabonne Country database is updated monthly to include these events.
Cabonne Country Website
Statistics collected from the Cabonne Country tourism website indicate the following trends:
Statistic now not available
Statistics collected from the Cabonne Country business (including Daroo Business Awards) website indicate the following trends:
444 – as at 13/7/15
The top pages visited on the Cabonne Country Business website included the Daroo nominations page and Daroo information page, which is inline with the Daroo nominations period opening and closing.
Advertising / Magazines
Editorial and or advertisements were placed in the following printed media:
a. Discover Central NSW Magazine - monthly
b. IMAG on the webpage
Taste Orange @ Martin Place
Taste Orange @ Martin Place is scheduled to occur on 10 – 11 September, from 5pm to 8pm. This marketing campaign will promote the Orange and district as a strong destination for fine food and wine and a must visit for tourists.
Cabonne Council will be represented at the visitor information stand that will be manned by the Promotions and Tourism Officer in partnership with Orange City Council Tourism Manager Glenn Mickle. This is a very busy and hectic two day event promoting the regions assets and attractions to potential visitors and a successful regional marketing platform.
Further information will be reported to Council at the next meeting.
Grant Funding, Award & Opportunities
EDS Objectives 9.3 & 9.4
Pending submissions include the Yeoval Men's Shed with an application under Australia Post's Our Neighbourhood Community Grants program. The Men's Shed is seeking $10,000 to assist with the building and construction of their new shed.
Council's Community Engagement and Grants Officer assisted the Cargo Men's Shed and the Cudal Men's Shed with applications under round 10 of the National Shed Development Program. Both Sheds are seeking just under $5,000 to purchase new tools and equipment for the benefit of their members.
The CEGO has submitted 5 applications under Crown Land's Public Reserves Management Fund. This fund is designed to assist with any projects occurring on Crown Lands. The following applications were submitted:
· Molong Showground - $75,000 to re-roof the pavilion at the Showground. Submitted in conjunction with the Molong Show Society.
· Cudal Showground - $39,100 for a kitchen upgrade at the pavilion. Submitted in conjunction with Cudal A & P Society.
· Cudal Caravan Park - $194,266 for a new amenities block.
· Canowindra Caravan Park - $194,266 for a new amenities block.
· Molong Recreation Ground – $184,558 for new lighting at the Molong Recreation Ground.
The CEGO submitted an application for funding on behalf of Council under the Sport and Recreation Disability Grants scheme. The application submitted requested $56,810 for the installation of accessible stairs and lifting devices across the 7 pools in the Shire.
GrantBlast
The latest three-month edition (July/August/September) of the GrantBlast newsletter was distributed in early July. This edition and previous editions are available on the Cabonne Council and Cabonne Country websites. The next edition of the newsletter will be distributed in September.
Upcoming events in the Cabonne LGA are:
a. Yeoval Mulgabill Quick Shear 25 July
b. Molong Players July/August
c. Canowindra Christmas in 25 July
d. Jayes Gallery – 5 July Jane Tonks Exhibition 'Elevation' & Luncheon
e. Forbes/Eugowra AMSAG Car Rally 15 August
f. Winter Arts Networking Nights – Canowindra 18 August
g. Manildra Show 5 September
h. Taste Orange @ Martin Place 10 – 11 September
i. Cudal Show 13 September
j. Eugowra Show 18-19 September
k. Meet U in Molong 19 September
l. Molong Show 20 September
m. Canowindra Show 25-26 September
n. Eugowra Harness Racing Canola cup 5 October
o. Molong Early Centre - - Fundraiser Gala Ball 10 October
p. Australian National Field Days 22 – 24 October
q. Canowindra Baroque Fest Music TBC
r. Orange Wine Week – 16 October – 1 November
s. Leukaemia Foundation "Light the Night Event Canowindra" 7 November
t. Daroo Awards 7 November
Community Group Development
The ED&T Team have administered the following enquires and/or met with:
a. Molong Preschool - assistance with grant information.
b. Age of Fishes Museum – ongoing support, follow up of the Australian Museum visit.
c. Manildra Men's Shed Group – assistance with location of shed on crown land.
d. MADIA – assistance with grant information.
e. Yeoval Showground – assistance with administration of grant funding.
f. Ophir Reserve Trust – assistance with Council information.
g. Mullions Creek Progress Association – assistance with grant information and provision of advice regarding new project.
h. Cargo Hall Committee – assistance with existing project.
i. Canowindra Tennis Club – provision of grant advice.
j. Manildra Showground Trust – assistance with award application.
k. Molong Advancement Group – assistance with grant information.
l. Eugowra Sportsground – assistance with grant information.
m. Canowindra Business Chamber – project support.
n. Animals On Bikes – implementation of Council meeting and ongoing support
o. Silo's Project Canowindra – assistance with event management, grant opportunities and general introductions.
p. Meet U In Molong consultation and support with Preliminary Advice of Event and EAP application.
q. Newell Highway Promotions Committee – new website and app.
r. Molong Yarn Market – ongoing assistance
s. NSW Cycling – negotiations re- potential Cycling Masters Championship with the major event to be held in Cabonne Shire.
t. Taste Orange – Martin Place event management and Council involvement. Ongoing
u. AMSAG Incorporated – event liaison
Business Inquiries & Development
EDS Objective 10.7, 9.2
Council has administered the following enquires and/or met with:
a. NBN Co
b. Taste Orange
c. Australian National Field Day Committee
d. Central NSW Tourism
e. Orange City Council
f. Blayney Council
g. Orange Wine Region
h. BEC Orange
i. Central NSW Tourism – Unearth campaign
j. Animals on Bikes
ITEM 11 - AGE OF FISHES MUSEUM QUARTERLY ACTIVITIES REPORT
To provide Council an activities report from the quarter ending 30 June 2015 for the Age of Fishes Museum in Canowindra.
Age of Fishes Museum is assigned an annual budget
\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\MUSEUM AND GALLERIES MANAGEMENT\CANOWINDRA AGE OF FISHES MUSEUM - 672909
The Age of Fishes Museum Manager has compiled the following activity report for the period of 1 April to 30 June 2015.
1) That a level of volunteers is attained and maintained sufficient to operate the Centre on a 7 day per week basis, without reliance on the manager's presence.
Volunteer numbers at the time of the resolution were 33. Volunteer numbers over the last quarter have been:
Number of Volunteers
Value of Contribution
TOTAL $ Value of Volunteers
543.25 hrs @ $22/hr
The manager has worked for 0 days in this quarter without volunteer support. The Age of Fishes Museum has 3 Work for the Dole participants, 3 part time administration staff, 1 contract cleaner and a 1day/FN bookkeeper. All of these positions are funded by the AOFM.
SNAPSHOT: Age of Fishes Museum has maintained strong voluntary support in the last 3 months.
2) That visitor numbers are maintained and grow at a rate consistent with the regional Tourism average. (Visitor numbers to Regional average)
Central NSW received over 1.8 million domestic overnight visitors – down by 5.2% as of YE December 12. (last available report from Destination NSW). Visitors spent nearly 5.1 million nights in the region - down by 4.7% on YE June 13. Source: National Visitor Survey (NVS), YE December 13, Tourism Research Australia (TRA).
"Visiting Friends and Relatives" was the largest purpose for visitors to the region and declined by 10.9%, followed by "Holiday and Leisure" which decreased by 17.5% and "Business" which grew by 42.8%.
"Visiting Friends and Relatives" (36.3%) was the largest purpose in terms of nights in the region, "Holiday and Leisure" (36.3%) followed by and "Business" (19.6%).
The travel mindsets to Central Tourism are as follows:
True Travellers
Want depth of experience
Take time to explore and discover
Mostly families
Pampadours
Want luxury
Peer Group Travellers
Seeking a fun experience with friends
Please note that the following figures for 2014 include walk-in visitor information (VIC) requests.
Visitor Numbers
Same Period Last Year – Visitor Numbers
Take Away Fish Trailer
SNAPSHOT:
a. Visitation to Central NSW has decreased by 5.2% since December 2012.
b. Visiting friends and family remains the top purpose for visitors to the region at 36.3%.
c. Visitation to AOF declined with a total of 1,969 visitors or tourism related inquiries received. This is a 11% decrease from the same period of last year. The "Take Away Fish Trailer" educational program saw 6,100 participants.
d. April 2015 was the busiest month with 986 visits. This involved hosting Canowindra Balloon Challenge. Normally this visitation figure would be higher for April; however the Canowindra Balloon Challenge experienced unfavourable weather resulting in lower visitation to the event. The other noting factor is that NSW school holidays were held in July 2015 and June 2014.
3) That ongoing sponsorship is provided by businesses to the VIC/AOFM. (Sponsorship)
The Age of Fishes Museum has 22 business members and 30 association members. A total of 52 eligible votes.
Three grant applications have been successful and 1 grant application is unsuccessful. They are:
a. $10,000 (SUCCESSFUL) for the extension of the outdoor deck to improve traffic flow. Development Application has been consented and now awaiting the builder to commence work.
b. $15,000 (SUCCESSFUL) for the development of the Cowra/ Cabonne Regional Science Hub at the Age of Fishes Museum and associated Science Week events to be held in August.
c. $1,000.00 (SUCCESSFUL) for the upgrade of the outdoor play area is currently underway with students and staff from Canowindra High School.
4) That Shop spending is maintained and grows at least consistent with CPI.
Over the last quarter visitor spending has been:
Shop Spend
Visitor Spend
Same Period Last Year Shop Spend
Same Period Last Year Visitor Spend
When compared to pervious quarters, the results are:
Current Shop Spend
1st Qtr 2014
2nd Qtr 2014
3rd Qtr 2015
a. Shop spending from April to June 2015 was $36,971.25.
b. This is an increase when compared to the same period as last year by $10,518.02.
c. Total shop spend from January to December 2014 is $116,161.05.
d. Total shop spend from January to June 2015 is $58,053.79
5) That a Quarterly report be submitted to Council updating performance against performance measures and agreed milestones.
The quarterly reports have been submitted to Cabonne Council at the end of each quarterly period.
ITEM 12 - MEDIA ACTIVITIES
To inform Council of other media activities since the
last report.
4.5.2.d. Provide effective communications and information systems for residents
\OFFICIAL RECORDS LIBRARY\COMMUNITY RELATIONS\MEDIA LIASON\MEDIA RELEASES - 2015 - 673935
COMMUNICATIONS & MEDIA OFFICER'S REPORT
MEDIA OUTLET
Gaskill Street roadworks finalised
Canowindra News
Cabonne helping Seniors Week
Cabonne Council saves the day with Seniors Week
Canowindra Phoenix
100-year-old pub burns – Cudal's heartache
Central Western Daily
Services restored after blaze
Cabonne – others may want it, but we want it more
Molong Express
Council merger passed road test
New sheep pavilion at showground
Council amalgamations – not every marriage works
Amalgamation will bring few benefits
Molong anti-merger meeting called a witch hunt
Hoons trash Mount Canobolas park and use it as a drag strip
Opponents slam merger process
Limited benefits from council amalgamation
Cabonne says no
Call this a business case? Orange debt per capita: $153 – Cabonne: 53 cents
Costs and benefits of a merger
Is big always better?
Doubts over future of merger
Eastern Cabonne residents renew call to combine
Molong united against merger
Orange flush with sewer assets, but to no avail in merger process
Council rates puzzle with amalgamation
No deal on merger
Council rates affecting merger
Molong meeting resolves to fight
Amalgamation, no thank you: John Farr
The Express talks to John Davis
Cabonne Council votes no
Gryllis' merger concern
Amalgamation is a dirty word
Manildra Matters
Proposal deadline looms for council
Have your say online on council mergers
I am opposed to forced merger: Gee
Molong express, Yeoval Satellite Weekly, Cumnock Progress Review
Auckland blow-out a warning for councils
Cabonne community comes together against amalgamation
Cumnock Progress Review, Yeoval satellite Weekly
Numbers don't add up Mr Toole, it's our money
Cumnock Progress Review
Council merger not a burning issue
Budget funding is "Guanna" be great
Orange's die is cast on Fit for the Future
More councils in deficit as Govt urges mergers
Merger or not – there are opportunities
Picket fence going up
Gee brings home $38m for Guanna Hill
Council to make improvements to Bank St, Rotary Park toilets
Tower of strength for mobile users
The most important meeting for Cabonne
Railway/library plans back to drawing board
Age of Fishes bringing art and science together
Million dollar overtaking lanes for Cargo
Like sitting ducks – now we wait
Barry Neville gives Council thumbs up for new road
Cabonne extends alliance invitation to Orange
What's the story with Molong library
Cabonne scraps median plans for intersection
Canobolas gatecrashers
Cabonne Council assists technicians to repair mount transmitters
New truck for Moorbel fire brigade
Stand together against merger: Cr Walker
Missed tourism opportunity at Canobolas
Engineers question Cabonne's Mount Canobolas policies
CMO's weekly media updates
ABC Radio, 2PK
ITEM 13 - MEDIA RELEASES
To inform Council of media releases issued since the
Information sessions to explain how council reforms affect Cabonne
Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Cudal News
Mount Canobolas access roads closed
Prime TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong.com.au, Cumnock Progress Review, Canowindra News
Mount Canobolas access roads reopened
Centroc welcomes mobile phone black spot funding
Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au
Daroo Business Awards launched
WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix, Cudal News
Cabonne votes unanimously for stand-alone proposal
Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Cudal News, Manildra Matters
Molong student honoured for scholastic, sporting and community achievements
2EL, Radio 1089, 2PK, Central Western Daily, Cowra Guardian, Canowindra News, Canowindra Phoenix, Molong.com.au, Molong Express
Cabonne opens pockets to give volunteers a helping hand
2EL, Radio 1089, 2PK, Central Western Daily, Cowra Guardian, Canowindra News, Canowindra Phoenix, Molong.com.au
From the Mayor's Desk
2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Cumnock Progress Review, Yeoval Satellite Weekly, Manildra Matters, Molong.com.au, Yeoval Satellite Weekly, Molong Express
Nominations sought for Regional Achievers Awards
2EL, Radio 1089, 2PK, Central Western Daily, Canowindra News, Cumnock Progress Review, Yeoval Satellite Weekly, Molong.com.au, Canowindra Phoenix
Cabonne lodges its Fit for the Future submission
Prime, TV, WIN TV, ABC Radio, 2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au, Canowindra Phoenix
Cabonne ratepayers to receive quarterly water, sewerage bills
2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Yeoval Satellite Weekly, Eugowra News, Cumnock Progress Review, Molong.com.au
Name sought for new Gooloogong bridge
2EL, Radio 1089, 2PK, Central Western Daily, Molong Express, Canowindra News, Canowindra Phoenix, Eugowra News, Molong.com.au