Licence Monitor allows you to run automatic Driving Licence Checks using Driving Monitor's secure DVLA feed from Swansea. The system automatically checks all drivers have the correct entitlement to drive - plus you get real-time alerts on any issues such as offences or licence points thresholds. DVLA are removing the paper counterpart of the UK driving licence at the end of 2014, so a digital checking system becomes a vital part of a company driver risk management strategy. Ensure you're not following a legacy paper based system.
The Licence Monitor module links automatically to the Task Monitor module, giving you access to all the rich features of the Tasks & Alerts already built in.
Ability to setup bespoke alerts on all parameters such as points on licence, correct categories to drive, specific offences (e.g. drink driving), correct home address, photocard expiry dates etc.
Our system can also schedule alerts to be triggered at the correct future dates down the line. This means a driver can receive an alert 4 weeks before their photocard expires or a manager could receive an alert if a licence category was due to expire (e.g. for HGV driving).
Our DVLA licence checks can build up a picture across your fleet of drivers. The powerful reporting tools allow you to spot trends and setup bespoke alerts.
The Licence Monitor manager dashboards update in real-time allowing you to view data as soon as drivers have entered it. Reports are built on-the-fly and can be run via the secure web portal or via the automated reporting service.
If reports are configured to be scheduled for repeat patterns the system automatically updates the status of licences and flags any potential problems when key dates/events are triggered - showing an exception on the dynamic report.
Instance access to the UK DVLA database via our secure digital feed saving you valuable admin time by automating the whole process.
Ability to check driving licences with the DVLA & DVLNI ensuring any offences/endorsements are tracked and fed back to your management dashboards.
Within hours of a driver entering their licence details our checks are returned from the DVLA database giving you a full report.
Our system does away with the need to use paper-based mandates. This means the driver consent form is completed online, reducing manual errors by the driver and saving time in processing using our unique ePass system.
It's important you check when looking at digital licence services that your potential supplier is not 'outsourcing' their web platform to a 3rd party. Also ensure if you are being sold a 'DVLA' service that this is not coming from another provider in the background as this will add to the number of parties in the chain accessing your employee data. The best option is to deal with a EDECs direct supplier such as DrivingMonitor.
Utilising our secure 'dedicated' lines direct to the DVLA in Swansea, your data is managed with the highest levels of security. We operate to ISO 9001 & ISO 27001 levels of data security and we're also registered under the DPA with the Information Commissioner.
This 7 Secrets to Licence Checks FREE guide gives you inside knowledge as to what to look for when sourcing a driving licence checking partner. Don't start checking licences without reading these 7 steps as there's been a lot of changes in 2015 with the DVLA services.
Why do I need to do Licence Checks?
The DVLA are abolishing the UK licence 'paper counterpart' mid 2015 - to ensure digital checks Digital DVLA checks are done by using a company who is registered with the DVLA to use the digital EDECs service. are carried out on employees who drive for business.
This means the old method of performing a 'visual check' on a driving licence won't be possible without the counterpart.
Driving Monitor have developed the first eConsent system called 'ePass' where no paperwork is needed and your employees can simply give their consent online using our unique web-based eConsent system.
Should I use a stand alone licence bureau or an integrated service?
More and more companies are becoming 'data aware' meaning they see the benefit of linking datasets together such as DVLA data and driver risk management. By simply combining these sources of data into a centralised cloud system they become more valuable than their separate parts.
We've cut our admin costs considerably using DrivingMonitor. We used to check licences in-house but Licence Monitor is much more cost effective.
This integrated approach from DrivingMonitor connects all of your duty-of-care obligations under one simple roof using the central web portal and manager dashboards. By connecting DVLA licence checks with your driver risk assessments, training records, vehicle data, accident information and overall audit trail this allows you a full birds-eye-view view of your fleet.
The first step in managing the risk of drivers is to evaluate each driver's exposure to risk. In the wheel diagram you can see we use RiskMonitor and TrainingMonitor, you can click the links below to explore more about each module.
Next, take a look at how to check your Grey Fleet vehicles for employees who use their own car for work.