The GhIPSS payment bureau is a payment service that uses the e-zwich Payment Distribution System (PDS) for the disbursement of salaries and allowances electronically onto e-zwich cards. The Bureau also provides an effective payroll management system using the e-zwich biometric search engine.
1. How does the Bureau Operates?
An employer paying workers or beneficiaries on the e-zwich card can employ the services of the GhIPSS payment Bureau.
creating an excel payroll file capturing the; Recipient name, Amount and e-zwich card number.
The payroll data will then be imported as a "text" or "csv" file into the e-zwich payment distribution application.
The application will distribute the funds based on the data on the payroll to the e-zwich cards of the beneficiaries.
In all these scenarios, interested companies will have to consult the Bureau on the most appropriate option.
This is done using the e-zwich biometric search engine. Employers who want to audit their payroll file will submit the names and e-zwich card numbers of their beneficiaries to the Bureau. This information will be validated against a master list. A detailed report on the outcome will then be submitted back to the employer.
2. Can companies who do not want to pay workers/ beneficiaries on e-zwich use the search engine?
Yes they can. But to perform the biometric search function (auditing pay file), all their employees or beneficiaries will have to get e-zwich cards. This will assist the Bureau to identify them uniquely and weed out all possible duplications in the pay file. Organisations can then use the cleaned pay file to transfer salaries/ allowances to account numbers using the Direct Credit platform or any other means of payment.
3. How safe are the operations of the Bureau?
Validation and Verification process where payment records presented by the organization is checked against the whole e-zwich database.
Dip Stick - Periodic verification of PDS reports.
Vertical look up (Vlook up) - 100% of PDS report against validated list.
The Bureau provides timely review of all payment records through a pre-audit exercise to assure clients of the display of due diligence and value for money.