This page discusses the licensed product called Zoom Rooms.
This product includes a software license for the streamlined control of video camera, integrated audio and wireless mirroring (mobile device to a large display). Zoom Rooms can transform any meeting space into a modern, easy to use, powerful collaborative workspace. Institutional Media Technologies recommends a site visit by our AV Consultant, or an external AV integrator, prior to selecting the equipment for a Zoom Room. The expenses listed below are for budget purposes only, and are subject to change. Each space and use case is unique, and a solution that works in one location may not provide satisfactory conferencing results in another.
A control device (iPad, Windows or Chrome tablet, or Extron touch panel, or integrated into an interactive flat panel display) to launch and end the meeting, and adjust the optional PTZ camera and speaker volume.
The Zoom Room software can be purchased from our Zoom partner, Sensory Technologies, as an add-on to our Zoom educational site license. It can be downloaded from Zoom's website. You may submit a support request for a Zoom Room, by contacting the support center or the IT portal page.
The PC should have a current educational version of Windows 10 installed.
These are some examples of Zoom Room compatible equipment, which are recommended by IWU for a good balance of performance, value and usability.
For more information about other hardware options and accessories, please view the Video Conferencing Equipment guide.
There is a 30-day free trial of Zoom Room software. Try it with the approved hardware, and if it isn't worth the annual or monthly license, then consider not paying for it.
By installing the software on the PC, the PC becomes a dedicated Zoom device--it cannot be used for Skype, Adobe Connect, Google Hangouts, etc. When it boots up, it will automatically launch Zoom Room.
Some popular equipment (like the Meeting Owl) are compatible with Zoom video conferencing, but are not compatible with Zoom Room license (currently). Zoom regularly adds their Zoom Rooms compatibility designation to new or updated equipment which meet Zoom's established requirements.
Zoom Rooms are meant for conference rooms, huddle spaces, and classrooms, and do not typically have an available headphone jack for private listening. Consider holding conferences which contain private matters in a separate Zoom meeting (on a laptop or a smart-phone) rather than using the Zoom Room equipment.