28.5.2009 EN Official Journal of the European Union L 131/47 DIRECTIVE 2009/15/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 April 2009 on common rules and standards for ship inspection and survey organisations and for the relevant activities of maritime administrations (Recast) (Text with EEA relevance) THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 80(2) thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Economic and Social Committee (1), Having regard to the opinion of the Committee of the Regions (2), Acting in accordance with the procedure laid down in Article 251 of the Treaty, in the light of the Joint text approved by the Conciliation Committee on 3 February 2009 (3), Whereas: (1) Council Directive 94/57/EC of 22 November 1994 on common rules and standards for ship inspection and survey organisations and for the relevant activities of maritime administrations (4) has been substantially amended several times. Since further amendments are to be made, it should be recast in the interests of clarity. (2) In view of the nature of the provisions of Directive 94/57/EC it seems appropriate that its provisions be recast in two different Community legal instruments, namely a Directive and a Regulation. (3) In its Resolution of 8 June 1993 on a common policy on safe seas, the Council set the objective of removing all substandard vessels from Community waters and gave priority to Community action designed to secure the effective and uniform implementation of international rules by drawing up common standards for classification societies. (4) Safety and pollution prevention at sea may be effectively enhanced by strictly applying international conventions, codes and resolutions while furthering the objective of freedom to provide services. (5) The control of compliance of ships with the uniform international standards for safety and prevention of pollution of the seas is the responsibility of flag and port States. (6) Member States are responsible for the issuing of international certificates for safety and the prevention of pollution provided for under conventions such as the International Convention for the Safety of Life at Sea of 1 November 1974 (SOLAS 74), the International Convention on Load Lines of 5 April 1966 and the International Convention for the Prevention of Pollution from Ships of 2 November 1973 (Marpol), and for the implementation of those conventions. (7) In compliance with such conventions all Member States may authorise to a varying extent recognised organisations for the certification of such compliance and may delegate the issue of the relevant certificates for safety and the prevention of pollution. (8) Worldwide a large number of the existing organisations recognised by International Maritime Organisation (IMO) Contracting Parties do not ensure either adequate implementation of the rules or sufficient reliability when acting on behalf of national administrations as they do not have reliable and adequate structures and experience to enable them to carry out their duties in a highly professional manner. (9) In accordance with SOLAS 74 Chapter II-1, Part A-1, Regulation 3-1, Member States are responsible for ensuring that ships flying their flag are designed, constructed and maintained in compliance with the structural, mechanical and electrical requirements of organisations, recognised by administrations. These organisations therefore produce and implement rules for the design, construction, maintenance and inspection of ships and they are responsible for inspecting ships on behalf of the flag States and certifying that those ships meet the requirements of the international conventions for the issue of the relevant certificates. To enable them to carry out that duty in a satisfactory manner they need to have strict independence, highly specialised technical competence and rigorous quality management. (10) Ship inspection and survey organisations play an important role in Community legislation concerning maritime safety. (11) Ship inspection and survey organisations should be able to offer their services throughout the Community and compete with each other while providing equal levels of safety and of environmental protection. The necessary professional standards for their activities should therefore be uniformly established and applied across the Community. (12) The issue of the cargo ship safety radio certificate may be entrusted to private bodies having sufficient expertise and qualified personnel. (13) A Member State may restrict the number of recognised organisations it authorises in accordance with its needs, based on objective and transparent grounds, subject to control exercised by the Commission in accordance with a committee procedure. (14) This Directive should ensure freedom to provide services in the Community; accordingly the Community should agree with those third countries where some of the recognised organisations are located, to ensure equal treatment for the recognised organisations located in the Community. (15) A tight involvement of the national administrations in ship surveys and in the issue of the related certificates is necessary to ensure full compliance with the international safety rules even if the Member States rely upon recognised organisations, which are not part of their administration for carrying out statutory duties. It is appropriate, therefore, to establish a close working relationship between the administrations and the recognised organisations authorised by them, which may require that the recognised organisations have a local representation on the territory of the Member State on behalf of which they perform their duties. (16) When a recognised organisation, its inspectors, or its technical staff issue the relevant certificates on behalf of the administration, Member States should consider enabling them, as regards these delegated activities, to be subject to proportionate legal safeguards and judicial protection, including the exercise of appropriate rights of defence, apart from immunity, which is a prerogative that can only be invoked by Member States as an inseparable right of sovereignty and therefore that cannot be delegated. (17) Divergence in terms of financial liability regimes among the recognised organisations working on behalf of the Member States would impede the proper implementation of this Directive. In order to contribute to solving this problem it is appropriate to bring about a degree of harmonisation at Community level of the liability arising out of any marine casualty caused by a recognised organisation, as decided by a court of law, including settlement of a dispute through arbitration procedures. (18) The measures necessary for the implementation of this Directive should be adopted in accordance with Council Decision 1999/468/EC of 28 June 1999 laying down the procedures for the exercise of implementing powers conferred on the Commission (5). (19) In particular the Commission should be empowered to amend this Directive in order to incorporate subsequent amendments to the international conventions, protocols, codes and resolutions related thereto. Since those measures are of general scope and are designed to amend non-essential elements of this Directive, inter alia by supplementing it with new non-essential elements, they must be adopted in accordance with the regulatory procedure with scrutiny provided for in Article 5a of Decision 1999/468/EC. (20) Member States should nevertheless be left with the possibility of suspending or withdrawing their authorisation of a recognised organisation while informing the Commission and the other Member States of their decisions and giving substantiated reasons therefor. (21) Member States should periodically assess the performance of the recognised organisations working on their behalf and provide the Commission and all the other Member States with precise information related to such performance. (22) As port authorities, Member States are required to enhance safety and prevention of pollution in Community waters through priority inspection of ships carrying certificates of organisations which do not fulfil the common criteria, thereby ensuring that ships flying the flag of a third State do not receive more favourable treatment. (23) At present there are no uniform international standards to which all ships must conform either at the building stage or during their entire lifetime, as regards hull, machinery and electrical and control installations. Such standards may be fixed according to the rules of recognised organisations or to equivalent standards to be decided by the national administrations in accordance with the procedure laid down in Directive 98/34/EC of the European Parliament and of the Council of 22 June 1998 laying down a procedure for the provision of information in the field of technical standards and regulations and of rules on Information Society services (6). (24) Since the objective of this Directive, namely to establish measures to be followed by the Member States in their relationship with organisations entrusted with the inspection, survey and certification of ships, operating in the Community, cannot be sufficiently achieved by the Member States and can therefore, by reason of the scale of the action, be better achieved at Community level, the Community may adopt measures, in accordance with the principle of subsidiarity as set out in Article 5 of the Treaty. In accordance with the principle of proportionality, as set out in that Article, this Directive does not go beyond what is necessary in order to achieve that objective. (25) The obligation to transpose this Directive into national law should be confined to those provisions which represent a substantive change as compared with the Directive 94/57/EC. The obligation to transpose the provisions which are unchanged arises under that Directive. (26) This Directive should be without prejudice to the obligations of the Member States relating to the time limits for transposition into national law of the Directives set out in Annex I, Part B. (27) In accordance with point 34 of the Interinstitutional Agreement on better law-making (7), Member States are encouraged to draw up, for themselves and in the interest of the Community, their own tables, illustrating, as far as possible, the correlation between this Directive and the transposition measures, and to make them public. (28) Measures to be followed by ship inspection and survey organisations are laid down in Regulation (EC) No 391/2009 of the European Parliament and the Council of 23 April 2009 on common rules and standards for ship inspection and survey organisations (recast) (8), HAVE ADOPTED THIS DIRECTIVE: Article 1 This Directive establishes measures to be followed by the Member States in their relationship with organisations entrusted with the inspection, survey and certification of ships for compliance with the international conventions on safety at sea and prevention of marine pollution, while furthering the objective of freedom to provide services. This includes the development and implementation of safety requirements for hull, machinery and electrical and control installations of ships falling under the scope of the international conventions. Article 2 For the purpose of this Directive the following definitions shall apply: (a) ‘ship’ means a ship falling within the scope of the international conventions; (b) ‘ship flying the flag of a Member State’ means a ship registered in and flying the flag of a Member State in accordance with its legislation. Ships not corresponding to this definition are assimilated to ships flying the flag of a third country; (c) ‘inspections and surveys’ means inspections and surveys that are mandatory under the international conventions; (d) ‘international conventions’ means the International Convention for the Safety of Life at Sea of 1 November 1974, (SOLAS 74) with the exception of chapter XI-2 of the Annex thereto, the International Convention on Load Lines of 5 April 1966 and the International Convention for the Prevention of Pollution from Ships of 2 November 1973 (Marpol), together with the protocols and amendments thereto, and the related codes of mandatory status in all Member States, in their up-to-date version; (e) ‘organisation’ means a legal entity, its subsidiaries and any other entities under its control, which jointly or separately carry out tasks falling under the scope of this Directive; (f) ‘control’means, for the purpose of point (e), rights, contracts or any other means, in law or in fact, which, either separately or in combination confer the possibility of exercising decisive influence on a legal entity or enable that entity to carry out tasks falling under the scope of this Directive; (g) ‘recognised organisation’ means an organisation recognised in accordance with Regulation (EC) No 391/2009; (h) ‘authorisation’ means an act whereby a Member State grants an authorisation or delegates powers to a recognised organisation; (i) ‘statutory certificate’ means a certificate issued by or on behalf of a flag State in accordance with the international conventions; (j) ‘rules and procedures’ means a recognised organisation’s requirements for the design, construction, equipment, maintenance and survey of ships; (k) ‘class certificate’ means a document issued by a recognised organisation certifying the fitness of a ship for a particular use or service in accordance with the rules and procedures laid down and made public by that recognised organisation; (l) ‘cargo ship safety radio certificate’ means the certificate introduced by the 1988 Protocol amending SOLAS, adopted by the International Maritime Organisation (IMO). Article 3 1. In assuming their responsibilities and obligations under the international conventions, Member States shall ensure that their competent administrations can ensure appropriate enforcement of the provisions thereof, in particular with regard to the inspection and survey of ships and the issue of statutory certificates and exemption certificates as provided for by the international conventions. Member States shall act in accordance with the relevant provisions of the Annex and the Appendix to IMO Resolution A.847(20) on guidelines to assist flag States in the implementation of IMO instruments. 2. Where for the purpose of paragraph 1 a Member State decides with respect to ships flying its flag: (i) to authorise organisations to undertake fully or in part inspections and surveys related to statutory certificates including those for the assessment of compliance with the rules referred to in Article 11(2) and, where appropriate, to issue or renew the related certificates; or (ii) to rely upon organisations to undertake fully or in part the inspections and surveys referred to in point (i); it shall entrust these duties only to recognised organisations. The competent administration shall in all cases approve the first issue of the exemption certificates. However, for the cargo ship safety radio certificate these duties may be entrusted to a private body recognised by a competent administration and having sufficient expertise and qualified personnel to carry out specified safety assessment work on radio-communication on its behalf. 3. This Article does not concern the certification of specific items of marine equipment. Article 4 1. In applying Article 3(2), Member States shall in principle not refuse to authorise any of the recognised organisations to undertake such functions, subject to the provisions of paragraph 2 of this Article and Articles 5 and 9. However, they may restrict the number of organisations they authorise in accordance with their needs provided there are transparent and objective grounds for so doing. At the request of a Member State, the Commission shall, in accordance with the regulatory procedure referred to in Article 6(2), adopt appropriate measures to ensure the correct application of the first subparagraph of this paragraph as regards refusal of authorisation and of Article 8 as regards those cases where authorisation is suspended or withdrawn. 2. In order for a Member State to accept that a recognised organisation located in a third State is to carry out fully or in part the duties mentioned in Article 3 it may request the third State in question to grant reciprocal treatment to those recognised organisations which are located in the Community. In addition, the Community may request the third State where a recognised organisation is located to grant reciprocal treatment to those recognised organisations which are located in the Community. Article 5 1. Member States which take a decision as described in Article 3(2) shall set out a ‘working relationship’ between their competent administration and the organisations acting on their behalf. 2. The working relationship shall be regulated by a formalised written and non-discriminatory agreement or equivalent legal arrangements setting out the specific duties and functions assumed by the organisations and including at least: (a) the provisions set out in Appendix II of IMO Resolution A.739(18) on guidelines for the authorisation of organisations acting on behalf of the administration, while drawing inspiration from the Annex, Appendices and Attachment to IMO MSC/Circular 710 and MEPC/Circular 307 on a model agreement for the authorisation of recognised organisations acting on behalf of the administration; (b) the following provisions concerning financial liability: (i) if liability arising out of any marine casualty is finally and definitely imposed on the administration by a court of law or as part of the settlement of a dispute through arbitration procedures, together with a requirement to compensate the injured parties for loss of or damage to property or personal injury or death, which is proved in that court of law to have been caused by a wilful act or omission or gross negligence of the recognised organisation, its bodies, employees, agents or others who act on behalf of the recognised organisation, the administration shall be entitled to financial compensation from the recognised organisation to the extent that that loss, damage, injury or death was, as decided by that court, caused by the recognised organisation; (ii) if liability arising out of any marine casualty is finally and definitely imposed on the administration by a court of law or as part of the settlement of a dispute through arbitration procedures, together with a requirement to compensate the injured parties for personal injury or death, which is proved in that court of law to have been caused by any negligent or reckless act or omission of the recognised organisation, its employees, agents or others who act on behalf of the recognised organisation, the administration shall be entitled to financial compensation from the recognised organisation to the extent that that personal injury or death was, as decided by that court, caused by the recognised organisation; the Member States may limit the maximum amount payable by the recognised organisation, which must, however, be at least equal to EUR 4 million; (iii) if liability arising out of any marine casualty is finally and definitely imposed on the administration by a court of law or as part of the settlement of a dispute through arbitration procedures, together with a requirement to compensate the injured parties for loss of or damage to property, which is proved in that court of law to have been caused by any negligent or reckless act or omission of the recognised organisation, its employees, agents or others who act on behalf of the recognised organisation, the administration shall be entitled to financial compensation from the recognised organisation, to the extent that that loss or damage was, as decided by that court, caused by the recognised organisation; the Member States may limit the maximum amount payable by the recognised organisation, which must, however, be at least equal to EUR 2 million; (c) provisions for a periodical audit by the administration or by an impartial external body appointed by the administration into the duties the organisations are undertaking on its behalf, as referred to in Article 9(1); (d) the possibility for random and detailed inspections of ships; (e) provisions for compulsory reporting of essential information about their classed fleet, and changes, suspensions and withdrawals of class. 3. The agreement or equivalent legal arrangement may require the recognised organisation to have a local representation on the territory of the Member State on behalf of which it performs the duties referred to in Article 3. A local representation with legal personality under the law of the Member State and subject to the jurisdiction of its national courts may satisfy such a requirement. 4. Each Member State shall provide the Commission with precise information on the working relationship established in accordance with this Article. The Commission shall subsequently inform the other Member States thereof. Article 6 1. The Commission shall be assisted by the Committee on Safe Seas and the Prevention of Pollution from Ships (COSS) established by Regulation (EC) No 2099/2002 of the European Parliament and of the Council (9). 2. Where reference is made to this paragraph, Articles 5 and 7 of Decision 1999/468/EC shall apply, having regard to the provisions of Article 8 thereof. The period laid down in Article 5(6) of Decision 1999/468/EC shall be set at three months. 3. Where reference is made to this paragraph, Article 5a(1) to (4) and Article 7 of Decision 1999/468/EC shall apply, having regard to the provisions of Article 8 thereof. Article 7 1. This Directive may, without broadening its scope, be amended in order to: (a) incorporate, for the purposes of this Directive, subsequent amendments to the international conventions, protocols, codes and resolutions related thereto referred to in Articles 2(d), 3(1) and 5(2), which have entered into force; (b) alter the amounts specified in points (ii) and (iii) of Article 5(2)(b). These measures designed to amend non-essential elements of this Directive shall be adopted in accordance with the regulatory procedure with scrutiny referred to in Article 6(3). 2. Following the adoption of new instruments or protocols to the international conventions referred to in Article 2(d), the Council, acting on a proposal from the Commission, shall decide, taking into account the Member States’ parliamentary procedures as well as the relevant procedures within the IMO, on the detailed arrangements for ratifying those new instruments or protocols, while ensuring that they are applied uniformly and simultaneously in the Member States. The amendments to the international instruments referred to in Article 2(d) and Article 5 may be excluded from the scope of this Directive, pursuant to Article 5 of Regulation (EC) No 2099/2002. Article 8 Notwithstanding the minimum criteria specified in the Annex I of Regulation (EC) No 391/2009, where a Member State considers that a recognised organisation can no longer be authorised to carry out on its behalf the tasks specified in Article 3 it may suspend or withdraw such authorisation. In such case the Member State shall inform the Commission and the other Member States of its decision without delay and shall give substantiated reasons therefor. Article 9 1. Each Member State shall satisfy itself that the recognised organisations acting on its behalf for the purpose of Article 3(2) effectively carry out the functions referred to in that Article to the satisfaction of its competent administration. 2. In order to carry out the task referred to in paragraph 1, each Member State shall, at least on a biennial basis, monitor every recognised organisation acting on its behalf and shall provide the other Member States and the Commission with a report on the results of such monitoring activities at the latest by 31 March of the year following the year in which the monitoring was carried out. Article 10 In exercising their inspection rights and obligations as port States, Member States shall report to the Commission and to other Member States, and inform the flag State concerned, if they find that valid statutory certificates have been issued by recognised organisations acting on behalf of a flag State to a ship which does not fulfil the relevant requirements of the international conventions, or in the event of any failure of a ship carrying a valid class certificate and relating to items covered by that certificate. Only cases of ships representing a serious threat to safety and the environment or showing evidence of particularly negligent behaviour of the recognised organisations shall be reported for the purposes of this Article. The recognised organisation concerned shall be advised of the case at the time of the initial inspection so that it can take appropriate follow-up action immediately. Article 11 1. Each Member State shall ensure that ships flying its flag are designed, constructed, equipped and maintained in accordance with the rules and procedures relating to hull, machinery and electrical and control installation requirements of a recognised organisation. 2. A Member State may decide to use rules it considers equivalent to the rules and procedures of a recognised organisation only on the proviso that it immediately notifies them to the Commission in conformity with the procedure under Directive 98/34/EC and to the other Member States and they are not objected to by another Member State or the Commission and are held, through the regulatory procedure referred to in Article 6(2) of this Directive, not to be equivalent. 3. Member States shall cooperate with the recognised organisations they authorise in the development of the rules and procedures of those organisations. They shall confer with the recognised organisations with a view to achieving consistent interpretation of the international conventions. Article 12 The Commission shall, on a biennial basis, inform the European Parliament and the Council of progress in the implementation of this Directive in the Member States. Article 13 1. Member States shall bring into force the laws, regulations and administrative provisions necessary to comply with this Directive by 17 June 2011. They shall forthwith inform the Commission thereof. When they are adopted by Member States, these measures shall contain a reference to this Directive or shall be accompanied by such reference on the occasion of their official publication. They shall also include a statement that references in existing laws, regulations and administrative provisions to the directives repealed by this Directive shall be construed as references to this Directive. The methods of making such references shall be laid down by Member States. 2. Member States shall communicate to the Commission the text of the main provisions of national law which they adopt in the field covered by this Directive. Article 14 Directive 94/57/EC, as amended by the Directives listed in Annex I, Part A, shall be repealed with effect from 17 June 2009, without prejudice to the obligations of the Member States relating to the time limits for transposition into national law of the Directives set out in Annex I, Part B. References to the repealed Directives shall be construed as references to this Directive and shall be read in accordance with the correlation table in Annex II. Article 15 This Directive shall enter into force on the 20th day following its publication in the Official Journal of the European Union. Article 16 This Directive is addressed to the Member States. Done at Strasbourg, 23 April 2009. For the European Parliament The President H.-G. PÖTTERING For the Council The President P. NEČAS (1) OJ C 318, 23.12.2006, p. 195. (2) OJ C 229, 22.9.2006, p. 38. (3) Opinion of the European Parliament of 25 April 2007 (OJ C 74 E, 20.3.2008, p. 633), Council Common Position of 6 June 2008 (OJ C 184 E, 22.7.2008, p. 11), Position of the European Parliament of 24 September 2008 (not yet published in the Official Journal), Council Decision of 26 February 2009 and Legislative Resolution of the European Parliament of 11 March 2009 (not yet published in the Official Journal). (4) OJ L 319, 12.12.1994, p. 20. (5) OJ L 184, 17.7.1999, p. 23. (6) OJ L 204, 21.7.1998, p. 37. (7) OJ C 321, 31.12.2003, p. 1. (8) See page 11 of this Official Journal. (9) OJ L 324, 29.11.2002, p. 1. ANNEX I PART A Repealed Directive with its successive amendments (referred to in Article 14) Council Directive 94/57/EC OJ L 319, 12.12.1994, p. 20 Commission Directive 97/58/EC OJ L 274, 7.10.1997, p. 8 Directive 2001/105/EC of the European Parliament and of the Council OJ L 19, 22.1.2002, p. 9 Directive 2002/84/EC of the European Parliament and of the Council OJ L 324, 29.11.2002, p. 53 PART B List of time limits for transposition into national law (referred to in Article 14) Directive Time limit for transposition 94/57/EC 31 December 1995 97/58/EC 30 September 1998 2001/105/EC 22 July 2003 2002/84/EC 23 November 2003 ANNEX II Correlation table Directive 94/57/EC This Directive Regulation (EC) No 391/2009 Article 1 Article 1 Article 1 Article 2(a) Article 2(a) Article 2(a) Article 2(b) Article 2(b) — Article 2(c) Article 2(c) — Article 2(d) Article 2(d) Article 2(b) Article 2(e) Article 2(e) Article 2(c) — Article 2(f) Article 2(d) Article 2(f) Article 2(g) Article 2(e) Article 2(g) Article 2(h) Article 2(f) Article 2(h) Article 2(i) Article 2(g) Article 2(i) Article 2(k) Article 2(i) — Article 2(j) Article 2(h) Article 2(j) Article 2(l) — Article 2(k) — Article 2(j) Article 3 Article 3 — Article 4(1) first phrase — Article 3(1) Article 4(1) second phrase — Article 3(2) Article 4(1) third phrase — — Article 4(1) fourth phrase — Article 4(1) — — Article 3(3) — — Article 4(2), (3), (4) — — Article 5 — — Article 6 — — Article 7 Article 5(1) Article 4(1) — Article 5(3) Article 4(2) — Article 6(1), (2), (3), (4) Article 5 (1), (2), (3), (4) — Article 6(5) — — Article 7 Article 6 Article 12 Article 8(1) first indent Article 7(1), point (a) of first subparagraph — Article 8(1) second indent — Article 13(1) Article 8(1) third indent Article 7(1), point (b) of first subparagraph — — Article 7(1) second subparagraph Article 13(1) (second subparagraph) Article 8(2) Article 7(2) — Article 8(2) second subparagraph — Article 13(2) Article 9(1) — — Article 9(2) — — Article 10(1) introductory wording Article 8 — Article 10(1)(a), (b), (c), (2), (3), (4) — — Article 11(1),(2) Article 9(1), (2) — Article 11(3), (4) — Article 8(1), (2) Article 12 Article 10 — Article 13 — — Article 14 Article 11(1), (2) — — Article 11(3) — — Article 12 — — — Article 9 Article 15(1) — — — — Article 10(1), (2) Article 15(2) — Article 10(3) Article 15(3) — Article 10(4) Article 15(4) — Article 10(5) Article 15(5) — Article 10(6) first, second, third, fifth subparagraphs — Article 10(6) fourth subparagraph Article 16 Article 13 — Article 17 Article 16 — — Article 14 — — Article 15 — — — Article 11 — — Article 14 — — Article 15 — — Article 16 — — Article 17 — — Article 18 — — Article 19 Annex — Annex I — Annex I — — Annex II Annex II

Summary: EU sea safety: rules & standards for ship inspection and maritime administration activities EU sea safety: rules & standards for ship inspection and maritime administration activities SUMMARY OF: Directive 2009/15/EC on common rules and standards for ship inspection and survey organisations and for the relevant activities of maritime administrations WHAT IS THE AIM OF THE DIRECTIVE? It lays down the rules and conditions under which a European Union (EU) country, as a flag state, may authorise a recognised organisation* to perform statutory inspections and certifications on its behalf. KEY POINTS Authorisation of recognised organisations EU countries must ensure their administrations implement the relevant international conventions* concerning the inspection and certification of ships flying their flag. An EU country may authorise organisations to undertake fully or in part the inspections and surveys related to the issuing or renewal of ships’ statutory certificates*. It may entrust these duties only to recognised organisations. Duties relating to the issue of cargo ship safety radio certificates may, however, be assigned to approved private bodies with sufficient expertise and qualified personnel. An EU country must not refuse to authorise any recognised organisations. It may however decide to limit the number of organisations to be authorised on the basis of objective and non-discriminatory criteria. Organisations located in non-EU countries can be recognised at EU level and subsequently authorised by EU countries’ administrations. In these cases, reciprocal authorisation arrangements may be requested. Working relationships When an EU country authorises a recognised organisation, it sets up a ‘working relationship’ with it. This is governed by an agreement, containing clauses relating to financial liability, the periodic audit of duties, random and detailed inspections of ships and the compulsory reporting of class-related information (a ship ‘class’ is a group of ships with the same design). Authorised organisations may be required to have local representation in the country concerned. EU countries must inform the European Commission of the working relationships that they have established. An EU country may suspend or withdraw a recognised organisation’s authorisation if it considers that the organisation no longer meets the conditions to fulfil its duties. Monitoring EU countries must ensure that recognised organisations acting on their behalf carry out their duties effectively. They should monitor them every 2 years and should inform EU countries and the Commission of the results of these monitoring activities. When monitoring ships as a port state, an EU country must inform the Commission and other EU countries if: a ship with a valid statutory certificate does not in fact fulfil the relevant requirements of international conventions; a ship carrying a valid class certificate* is found deficient in regard to items covered by that certificate. An EU country should only report cases of ships posing a serious threat to safety and the safety and the environment or where there is evidence of particularly negligent behaviour on the part of the recognised organisation. Organisations must be kept informed so that they may take the necessary corrective measures. FROM WHEN DOES THE DIRECTIVE APPLY? It has applied since 17 June 2009 and had to become law in the EU countries by 17 June 2011. BACKGROUND This directive was adopted in parallel with Regulation (EC) No 391/2009 on common rules and standards for ship inspection and survey organisations. These instruments repeal Directive 94/57/EC. The regulation creates a system of licensing at EU level which is a prerequisite for any organisation to be authorised by an EU country in the context of Directive 2009/15/EC. For more information, see: EU actions on safety and environment protection (European Commission). KEY TERMS Recognised organisation: an organisation recognised in accordance with Regulation (EC) No 391/2009 on common rules and standards for ship inspection and survey organisations (see background). International conventions: the International Convention for the Safety of Life at Sea of 1 November 1974 (SOLAS 74) with the exception of Chapter XI-2 of its Annex thereto; the International Convention on Load Lines of 5 April 1966; the International Convention for the Prevention of Pollution from Ships of 2 November 1973 (MARPOL); together with its protocols and amendments and the related codes of mandatory status in all EU countries, with the exception of paragraphs 16.1, 18.1 and 19 of part 2 of the IMO instruments implementation code, and of sections 1.1, 1.3, 3.9.3.1, 3.9.3.2 and 3.9.3.3 of part 2 of the IMO code for recognised organisations, in their most up-to-date version. Statutory certificate: a certificate issued by or on behalf of a flag state in accordance with the international conventions. Class certificate: a certificate of the fitness of a ship for a particular use or service issued in accordance with the recognised organisation’s rules and procedures. MAIN DOCUMENT Directive 2009/15/EC of the European Parliament and of the Council of 23 April 2009 on common rules and standards for ship inspection and survey organisations and for the relevant activities of maritime administrations (OJ L 131, 28.5.2009, pp. 47-56) Successive amendments to Directive 2009/15/EC have been incorporated in the original text. This consolidated version is of documentary value only. RELATED DOCUMENTS Regulation (EC) No 391/2009 of the European Parliament and of the Council of 23 April 2009 on common rules and standards for ship inspection and survey organisations (OJ L 131, 28.5.2009, pp. 11-23) See consolidated version. last update 19.02.2021


28.5.2009 EN Official Journal of the European Union L 131/132 DIRECTIVE 2009/21/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 April 2009 on compliance with flag State requirements (Text with EEA relevance) THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 80(2) thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Economic and Social Committee (1), Having regard to the opinion of the Committee of the Regions (2), Acting in accordance with the procedure laid down in Article 251 of the Treaty (3), Whereas: (1) The safety of Community shipping and of citizens using it and the protection of the environment should be ensured at all times. (2) In respect of international shipping a comprehensive framework enhancing maritime safety and the protection of the environment with regard to pollution from ships has been set up through the adoption of a number of conventions for which the International Maritime Organisation (hereinafter the IMO) is the depository. (3) Under the provisions of the United Nations Convention on the Law of the Sea, 1982 (UNCLOS) and of the conventions for which IMO is the depository (hereinafter the IMO Conventions), the States which are party to those instruments are responsible for promulgating laws and regulations and for taking all other steps which may be necessary to give those instruments full and complete effect so as to ensure that, from the point of view of safety of life at sea and protection of the marine environment, a ship is fit for the service for which it is intended and is manned with competent maritime personnel. (4) Due account has to be taken of the Maritime Labour Convention, adopted by the International Labour Organisation (ILO) in 2006, which also addresses flag State-related obligations. (5) On 9 October 2008, the Member States adopted a statement in which they unanimously recognised the importance of the application of the international conventions related to flag States obligations in order to improve maritime safety and to contribute to preventing pollution by ships. (6) Implementation of the procedures recommended by the IMO in MSC/Circ.1140/MEPC/Circ.424 of 20 December 2004 on the transfer of ships between States should strengthen the provisions of the IMO Conventions and Community maritime safety legislation relating to a change of flag and should increase transparency in the relationship between flag States, in the interests of maritime safety. (7) The availability of information on ships flying the flag of a Member State, as well as on ships which have left a register of a Member State, should improve the transparency of the performance of a high-quality fleet and contribute to better monitoring of flag State obligations and to ensuring a level playing field between administrations. (8) In order to help Member States in further improving their performance as flag States, they should have their administration audited on a regular basis. (9) A quality certification of administrative procedures in accordance with the standards of the International Organisation for Standardisation (ISO) or equivalent standards should further ensure a level playing field between administrations. (10) The measures necessary for the implementation of this Directive should be adopted in accordance with Council Decision 1999/468/EC of 28 June 1999 laying down the procedures for the exercise of implementing powers conferred on the Commission (4). (11) Since the objectives of this Directive, namely the introduction and implementation of appropriate measures in the field of maritime transport policy, cannot be sufficiently achieved by the Member States and can therefore, by reason of its scale and effects, be better achieved at Community level, the Community may adopt measures, in accordance with the principle of subsidiarity as set out in Article 5 of the Treaty. In accordance with the principle of proportionality, as set out in that Article, this Directive does not go beyond what is necessary in order to achieve those objectives, HAVE ADOPTED THIS DIRECTIVE: Article 1 Subject matter 1. The purpose of this Directive is: (a) to ensure that Member States effectively and consistently discharge their obligations as flag States; and (b) to enhance safety and prevent pollution from ships flying the flag of a Member State. 2. This Directive is without prejudice to Community maritime legislation, as listed in Article 2(2) of Regulation (EC) No 2099/2002 of the European Parliament and of the Council of 5 November 2002 establishing a Committee on Safe Seas and the Prevention of Pollution from Ships (COSS) (5), and to Council Directive 1999/63/EC of 21 June 1999 concerning the Agreement on the organisation of working time of seafarers concluded by the European Community Shipowners’ Association (ECSA) and the Federation of Transport Workers’ Unions in the European Union (FST) (6). Article 2 Scope This Directive shall apply to the administration of the State whose flag the ship is flying. Article 3 Definitions For the purposes of this Directive, the following definitions shall apply: (a) ‘ship’ means a ship or craft flying the flag of a Member State falling within the scope of the relevant IMO Conventions, and for which a certificate is required; (b) ‘administration’ means the competent authorities of the Member State whose flag the ship is flying; (c) ‘recognised organisation’ means an organisation recognised in accordance with Regulation (EC) No 391/2009 of the European Parliament and of the Council of 23 April 2009 on common rules and standards for ship inspection and survey organisations (recast) (7); (d) ‘certificates’ means statutory certificates issued in respect of the relevant IMO Conventions; (e) ‘IMO audit’ means an audit conducted in accordance with the provisions of Resolution A.974(24) adopted by the IMO Assembly on 1 December 2005. Article 4 Conditions for allowing a ship to operate upon granting the right to fly the flag of a Member State 1. Prior to allowing a ship to operate, which has been granted the right to fly its flag, the Member State concerned shall take the measures it deems appropriate to ensure that the ship in question complies with the applicable international rules and regulations. In particular, it shall verify the safety records of the ship by all reasonable means. It shall, if necessary, consult with the losing flag State in order to establish whether any outstanding deficiencies or safety issues identified by the latter remain unresolved. 2. Whenever another flag State requests information concerning a ship which was previously flying the flag of a Member State, that Member State shall promptly provide details of outstanding deficiencies and any other relevant safety-related information to the requesting flag State. Article 5 Detention of a ship flying the flag of a Member State When the administration is informed that a ship flying the flag of the Member State concerned has been detained by a port State, it shall, according to the procedures it has established to this effect, oversee the ship being brought into compliance with the relevant IMO Conventions. Article 6 Accompanying measures Member States shall ensure that at least the following information concerning ships flying their flag is kept and remains readily accessible for the purposes of this Directive: (a) particulars of the ship (name, IMO number, etc.); (b) dates of surveys, including additional and supplementary surveys, if any, and audits; (c) identification of the recognised organisations involved in the certification and classification of the ship; (d) identification of the competent authority which has inspected the ship under port State control provisions and the dates of the inspections; (e) outcome of the port State control inspections (deficiencies: yes or no; detentions: yes or no); (f) information on marine casualties; (g) identification of ships which have ceased to fly the flag of the Member State concerned during the previous 12 months. Article 7 Flag State auditing process Member States shall take the necessary measures for an IMO audit of their administration at least once every seven years, subject to a positive reply of the IMO to a timely request of the Member State concerned, and shall publish the outcome of the audit in accordance with relevant national legislation on confidentiality. This Article shall expire at the latest on 17 June 2017 or at an earlier date, as established by the Commission in accordance with the regulatory procedure referred to in Article 10(2), if a mandatory IMO Member State Audit Scheme has entered into force. Article 8 Quality management system and internal evaluation 1. By 17 June 2012 each Member State shall develop, implement and maintain a quality management system for the operational parts of the flag State-related activities of its administration. Such quality management system shall be certified in accordance with the applicable international quality standards. 2. Member States which appear on the black list or which appear, for two consecutive years, on the grey list as published in the most recent annual report of the Paris Memorandum of Understanding on Port State Control (hereinafter the Paris MOU) shall provide the Commission with a report on their flag State performance no later than four months after the publication of the Paris MOU report. The report shall identify and analyse the main reasons for the lack of compliance that led to the detentions and the deficiencies resulting in black or grey status. Article 9 Reports Every five years, and for the first time by 17 June 2012 the Commission shall present a report to the European Parliament and to the Council on the application of this Directive. This report shall contain an assessment of the performance of the Member States as flag States. Article 10 Committee procedure 1. The Commission shall be assisted by the Committee on Safe Seas and the Prevention of Pollution from Ships (COSS) established by Article 3 of Regulation (EC) No 2099/2002. 2. Where reference is made to this paragraph, Articles 5 and 7 of Decision 1999/468/EC shall apply, having regard to the provisions of Article 8 thereof. The period laid down in Article 5(6) of Decision 1999/468/EC shall be set at two months. Article 11 Transposition 1. Member States shall bring into force the laws, regulations and administrative provisions necessary to comply with this Directive by 17 June 2011 at the latest. They shall forthwith inform the Commission thereof. When Member States adopt these measures, they shall contain a reference to this Directive or shall be accompanied by such a reference on the occasion of their official publication. The methods of making such reference shall be laid down by Member States. 2. Member States shall communicate to the Commission the text of the main provisions of national law which they adopt in the field covered by this Directive. Article 12 Entry into force This Directive shall enter into force on the 20th day following its publication in the Official Journal of the European Union. Article 13 Addressees This Directive is addressed to the Member States. Done at Strasbourg, 23 April 2009. For the European Parliament The President H.-G. PÖTTERING For the Council The President P. NEČAS (1) OJ C 318, 23.12.2006, p. 195. (2) OJ C 229, 22.9.2006, p. 38. (3) Opinion of the European Parliament of 29 March 2007 (OJ C 27 E, 31.1.2008, p. 140), Council Common Position of 9 December 2008 (OJ C 330 E, 30.12.2008, p. 13) and Position of the European Parliament of 11 March 2009 (not yet published in the Official Journal). (4) OJ L 184, 17.7.1999, p. 23. (5) OJ L 324, 29.11.2002, p. 1. (6) OJ L 167, 2.7.1999, p. 33. (7) See page 11 of this Official Journal.

Summary: Compliance with flag State requirements Compliance with flag State requirements This Directive aims at ensuring that Member States of the European Union fulfil their responsibilities as flag States more effectively and more consistently. Furthermore, it aims to improve maritime safety and prevent pollution from ships flying the flag of a Member State. ACT Directive 2009/21/EC of the European Parliament and of the Council of 23 April 2009 on compliance with flag State requirements. SUMMARY This Directive establishes a legal framework to improve the performance of Member States as flag States. Scope This Directive shall apply to the administration * of the Member State whose flag the ship is flying *. Authorisation for ships flying the flag of a Member State to operate Before allowing a ship authorised to fly their flag to operate, Member States shall check that the ship complies with international rules and regulations in this domain. They shall, in particular, check the ship's safety records. If necessary, the previous flag State may be consulted if the ship still has outstanding deficiencies or safety issues. In this case, the Member State concerned should promptly provide the detailed information that has been requested. Detention of a ship flying the flag of a Member State If a ship flying the flag of the Member State concerned has been detained by a port State, the administration shall oversee the ship being brought into compliance with the relevant International Maritime Organization (IMO) Conventions. Accompanying measures Member States shall ensure that the following information is available and accessible at all times: particulars of the ship (name, International Maritime Organization number, etc.); dates of surveys (including additional and supplementary surveys) and audits; identification of the recognised organisations * involved in the certification * and classification of the ship as well as the authority responsible for inspecting the ship pursuant to the provisions relating to port State control; the outcome of the port State inspections and, if applicable, information on deficiencies and the detention of the ship, or any marine casualties; data concerning all ships which no longer fly the flag of the Member State concerned. Flag State auditing process Member States shall ensure that their respective administrations are subject to an audit by the International Maritime Organization (IMO) at a minimum frequency of every seven years. The results of the audit shall be made public in compliance with national legislation on confidentiality. This provision shall apply until a mandatory IMO scheme enters into force. Quality management system and internal evaluation By 17 June 2012, each Member State shall implement a quality management system for the operational parts of the flag State-related activities of its administration. Member States which appear on the black list or which appear for two consecutive years on the grey list, as published in the last annual report of the Paris Memorandum, shall submit a report to the Commission on their performance as a flag State. This report must be sent to the Commission within four months after the publication of the Memorandum report. It must contain information on the reasons for detention of ships or their black or grey status. Reports As from 17 June 2012, the Commission shall submit a report on the application of this Directive to the European Parliament and to the Council every five years. Committee procedure The Committee on Safe Seas and the Prevention of Pollution from Ships (COSS) shall assist the Commission. Context This Directive meets the need for safer and more eco-friendly maritime transport. It is based on the legal framework developed at international level by the IMO in the field of maritime safety and the protection of the environment against maritime pollution. Key terms of the Act ship: a ship or craft flying the flag of a Member State falling within the scope of the relevant IMO Conventions, and for which a certificate is required; administration: the competent authorities of the Member State whose flag the ship is flying; recognised organisation: an organisation recognised in accordance with Regulation (EC) No 391/2009 of the European Parliament and of the Council of 23 April 2009 on common rules and standards for ship inspection and survey organisations (recast); certificates: statutory certificates issued in respect of the relevant IMO Conventions. References Act Entry into force Deadline for transposition in the Member States Official Journal Directive 2009/21/EC 29.5.2009 17.6.2009 OJ L 131 of 28.5.2009 Last updated: 07.11.2009