28.5.2009 EN Official Journal of the European Union L 131/57 DIRECTIVE 2009/16/EC OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 23 April 2009 on port State control (Recast) (Text with EEA relevance) THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, Having regard to the Treaty establishing the European Community, and in particular Article 80(2) thereof, Having regard to the proposal from the Commission, Having regard to the opinion of the European Economic and Social Committee (1), Having regard to the opinion of the Committee of the Regions (2), Acting in accordance with the procedure laid down in Article 251 of the Treaty (3), in the light of the joint text approved by the Conciliation Committee on 3 February 2009, Whereas: (1) Council Directive 95/21/EC of 19 June 1995 on port State control of shipping (4) has been substantially amended several times. Since further amendments are to be made, it should be recast in the interests of clarity. (2) The Community is seriously concerned about shipping casualties and pollution of the seas and coastlines of Member States. (3) The Community is equally concerned about on-board living and working conditions. (4) Safety, pollution prevention and on-board living and working conditions may be effectively enhanced through a drastic reduction of substandard ships from Community waters, by strictly applying Conventions, international codes and resolutions. (5) To this end, in accordance with Council Decision 2007/431/EC of 7 June 2007 authorising Member States to ratify, in the interests of the European Community, the Maritime Labour Convention, 2006, of the International Labour Organisation (5), Member States should make efforts to ratify, for the parts falling under Community competence, that Convention as soon as possible, preferably before 31 December 2010. (6) Responsibility for monitoring the compliance of ships with the international standards for safety, pollution prevention and on-board living and working conditions lies primarily with the flag State. Relying, as appropriate, on recognised organisations, the flag State fully guarantees the completeness and efficiency of the inspections and surveys undertaken to issue the relevant certificates. Responsibility for maintenance of the condition of the ship and its equipment after survey to comply with the requirements of Conventions applicable to the ship lies with the ship company. However, there has been a serious failure on the part of a number of flag States to implement and enforce international standards. Henceforth, as a second line of defence against substandard shipping, the monitoring of compliance with the international standards for safety, pollution prevention and on-board living and working conditions should also be ensured by the port State, while recognising that port State control inspection is not a survey and the relevant inspection forms are not seaworthiness certificates. (7) A harmonised approach to the effective enforcement of these international standards by Member States in respect of ships sailing in the waters under their jurisdiction and using their ports should avoid distortions of competition. (8) The shipping industry is vulnerable to acts of terrorism. Transport security measures should be effectively implemented and Member States should vigorously monitor compliance with security rules by carrying out security checks. (9) Advantage should be taken of the experience gained during the operation of the Paris Memorandum of Understanding on Port State Control (Paris MOU), signed in Paris on 26 January 1982. (10) The European Maritime Safety Agency (EMSA) established by Regulation (EC) No 1406/2002 of the European Parliament and of the Council (6), should provide the necessary support to ensure the convergent and effective implementation of the port State control system. EMSA should in particular contribute to the development and implementation of the inspection database set up in accordance with this Directive and of a harmonised Community scheme for the training and assessment of competences of port State control inspectors by Member States. (11) An efficient port State control system should seek to ensure that all ships calling at ports and anchorages within the Community are regularly inspected. Inspection should concentrate on substandard ships, while quality ships, meaning those which have satisfactory inspection records or which fly the flag of a State complying with the Voluntary International Maritime Organisation (IMO) Member State Audit Scheme, should be rewarded by undergoing less frequent inspections. In particular to this effect, Member States should give overall priority to ships due for inspections with a high risk profile. (12) Such new inspection arrangements should be incorporated into the Community port State control system as soon as its various aspects have been defined and on the basis of an inspection-sharing scheme whereby each Member State contributes fairly to the achievement of the Community objective of a comprehensive inspection scheme and the volume of inspections is shared in an equitable manner among the Member States. This inspection-sharing scheme should be revised taking into account the experience gained with the new port State control system with a view to improving its effectiveness. Moreover, Member States should recruit and retain the requisite number of staff, including qualified inspectors, taking into account the volume and characteristics of shipping traffic at each port. (13) The inspection system set up by this Directive takes into account the work carried under the Paris MOU. Since any developments arising from the Paris MOU should be agreed at Community level before being made applicable within the EU, close coordination should be established and maintained between the Community and the Paris MOU in order to facilitate as much convergence as possible. (14) The Commission should manage and update the inspection database, in close collaboration with the Paris MOU. The inspection database should incorporate inspection data of Member States and all signatories to the Paris MOU. Until the Community maritime information system, SafeSeaNet, is fully operational and allows for an automatic record of the data concerning ships’ calls in the inspection database, Member States should provide the Commission with the information needed to ensure a proper monitoring of the application of this Directive, in particular concerning the movements of ships. On the basis of the inspection data provided by Member States, the Commission should retrieve from the inspection database data on the risk profile of ships, on ships due for inspections and on the movement of ships and should calculate the inspection commitments for each Member State. The inspection database should also be capable of interfacing with other Community maritime safety databases. (15) Member States should endeavour to review the method of drawing the white, grey and black list of flag States in the framework of the Paris MOU, in order to ensure its fairness, in particular with respect to the way it treats flag States with small fleets. (16) The rules and procedures for port State control inspections, including criteria for the detention of ships, should be harmonised to ensure consistent effectiveness in all ports, which would also drastically reduce the selective use of certain ports of destination to avoid the net of proper control. (17) Periodic and additional inspections should include an examination of pre-identified areas for each ship, which will vary according to the type of ship, the type of inspection and the findings of previous port State control inspections. The inspection database should indicate the elements to identify the risk areas to be checked at each inspection. (18) Certain categories of ships present a major accident or pollution hazard when they reach a certain age and should therefore be subject to an expanded inspection. The details of such expanded inspection should be laid down. (19) Under the inspection system set up by this Directive, the intervals between periodic inspections on ships depend on their risk profile that is determined by certain generic and historical parameters. For high risk ships this interval should not exceed six months. (20) In order to provide the competent port State control authorities with information on ships in ports or anchorages, port authorities or bodies or the authorities or bodies designated for that purpose should forward notifications on arrivals of ships, on receipt to the extent possible. (21) Some ships pose a manifest risk to maritime safety and the marine environment because of their poor condition, flag performance and history. It is therefore legitimate for the Community to dissuade those ships from entering the ports and anchorages of Member States. The refusal of access should be proportionate and could result in a permanent refusal of access, if the operator of the ship persistently fails to take corrective action in spite of several refusals of access and detentions in ports and anchorages within the Community. Any third refusal of access can only be lifted if a number of conditions designed to ensure that the ship concerned can be operated safely in Community waters, in particular relating to the flag State of the ship and the managing company, are fulfilled. Otherwise, the ship should be permanently refused access to ports and anchorages of the Member States. In any case, any subsequent detention of the ship concerned should lead to a permanent refusal of access to ports and anchorages of the Member States. In the interests of transparency, the list of ships refused access to ports and anchorages within the Community should be made public. (22) With a view to reducing the burden placed on certain administrations and companies by repetitive inspections, surveys under Council Directive 1999/35/EC of 29 April 1999 on a system of mandatory surveys for the safe operation of regular ro-ro ferry and high-speed passenger craft services (7), carried out on ro-ro ferries or high-speed passenger craft by a host State which is not the flag State of the vessel, and which include at least all the items of an expanded inspection, should be taken into account when calculating the risk profile of a ship, the intervals between inspections and the fulfilment of the inspection commitment of each Member State. In addition, the Commission should examine whether it is appropriate that Directive 1999/35/EC be amended in the future with a view of enhancing the level of safety required for the operation of ro-ro ferries and high-speed passenger craft to and from ports of Member States. (23) Non-compliance with the provisions of the relevant Conventions should be rectified. Ships which need to be the subject of corrective action should, where the observed deficiencies are clearly hazardous to safety, health or the environment, be detained until the shortcomings are rectified. (24) A right of appeal against detention orders by the competent authorities should be made available, in order to prevent unreasonable decisions which may cause undue detention and delay. Member States should cooperate in order to ensure that appeals are dealt with in a reasonable time in accordance with their national legislation. (25) Authorities and inspectors involved in port State control activities should have no conflict of interests with the port of inspection or with the ships inspected, or of related interests. Inspectors should be adequately qualified and receive appropriate training to maintain and improve their competence in the conduct of inspections. Member States should cooperate in developing and promoting a harmonised Community scheme for the training and assessment of competences of inspectors. (26) Pilots and port authorities or bodies should be enabled to provide useful information on apparent anomalies found on board ships. (27) Complaints from persons with a legitimate interest regarding on-board living and working conditions should be investigated. Any person lodging a complaint should be informed of the follow-up action taken with regard to that complaint. (28) Cooperation between the competent authorities of Member States and other authorities or organisations is necessary to ensure an effective follow-up with regard to ships with deficiencies, which have been permitted to proceed, and for the exchange of information about ships in port. (29) Since the inspection database is an essential part of port State control, Member States should ensure that it is updated in the light of Community requirements. (30) Publication of information concerning ships and their operators or companies which do not comply with international standards on safety, health and protection of the marine environment, taking account of the companies’ fleet size, may be an effective deterrent discouraging shippers from using such ships and an incentive to their owners to take corrective action. With regard to the information to be made available, the Commission should establish a close collaboration with the Paris MOU and take account of any information published in order to avoid unnecessary duplication. Member States should have to provide the relevant information only once. (31) All costs of inspecting, which warrant detention of ships, and those incurred in lifting a refusal of access, should be borne by the owner or the operator. (32) The measures necessary for the implementation of this Directive should be adopted in accordance with Council Decision 1999/468/EC of 28 June 1999 laying down the procedures for the exercise of implementing powers conferred on the Commission (8). (33) In particular, the Commission should be empowered to amend this Directive in order to apply subsequent amendments to Conventions, international codes and resolutions related thereto and to establish the rules of implementation for the provisions of Articles 8 and 10. Since those measures are of general scope and are designed to amend non-essential elements of this Directive, inter alia, by supplementing it with new non-essential elements, they must be adopted in accordance with the regulatory procedure with scrutiny provided for in Article 5a of Decision 1999/468/EC. (34) Since the objectives of this Directive, namely to reduce substandard shipping in waters under Member States’ jurisdiction through improvement of the Community’s inspection system for seagoing ships and the development of the means of taking preventive action in the field of pollution of the seas, cannot be sufficiently achieved by the Member States and can, therefore, by reason of its scale and effects, be better achieved at Community level, the Community may adopt measures, in accordance with the principle of subsidiarity as set out in Article 5 of the Treaty. In accordance with the principle of proportionality, as set out in that Article, this Directive does not go beyond what is necessary in order to achieve those objectives. (35) The obligation to transpose this Directive into national law should be confined to those provisions which represent a substantive change as compared with Directive 95/21/EC. The obligation to transpose the provisions which are unchanged arises under that Directive. (36) This Directive should be without prejudice to the obligations of Member States relating to the time limits for transposition into national law of the Directives set out in Annex XV, Part B. (37) The port State control system established in accordance with this Directive should be implemented on the same date in all Member States. In this context, the Commission should ensure that appropriate preparatory measures are taken, including the testing of the inspection database and the provision of training to inspectors. (38) In accordance with point 34 of the Interinstitutional Agreement on better law-making (9), Member States are encouraged to draw up, for themselves and in the interests of the Community, their own tables illustrating, as far as possible, the correlation between this Directive and the transposition measures, and to make them public. (39) In order not to impose a disproportionate administrative burden on landlocked Member States, a de minimis rule should allow such Member States to derogate from the provisions of this Directive, which means that such Member States, as long as they meet certain criteria, are not obliged to transpose this Directive. (40) In order to take into account the fact that the French overseas departments belong to a different geographical area, are to a large extent Parties to regional port State control memoranda other than the Paris MOU and have very limited traffic flows with mainland Europe, the Member State concerned should be allowed to exclude those ports from the port State control system applied within the Community, HAVE ADOPTED THIS DIRECTIVE: Article 1 Purpose The purpose of this Directive is to help to drastically reduce substandard shipping in the waters under the jurisdiction of Member States by: (a) increasing compliance with international and relevant Community legislation on maritime safety, maritime security, protection of the marine environment and on-board living and working conditions of ships of all flags; (b) establishing common criteria for control of ships by the port State and harmonising procedures on inspection and detention, building upon the expertise and experience under the Paris MOU; (c) implementing within the Community a port State control system based on the inspections performed within the Community and the Paris MOU region, aiming at the inspection of all ships with a frequency depending on their risk profile, with ships posing a higher risk being subject to a more detailed inspection carried out at more frequent intervals. Article 2 Definitions For the purposes of this Directive the following definitions shall apply: 1. ‘Conventions’ means the following Conventions, with the Protocols and amendments thereto, and related codes of mandatory status, in their up-to-date version: (a) the International Convention on Load Lines, 1966 (LL 66); (b) the International Convention for the Safety of Life at Sea, 1974 (SOLAS 74); (c) the International Convention for the Prevention of Pollution from Ships, 1973, and the 1978 Protocol relating thereto (Marpol 73/78); (d) the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978 (STCW 78/95); (e) the Convention on the International Regulations for Preventing Collisions at Sea, 1972 (Colreg 72); (f) the International Convention on Tonnage Measurement of Ships, 1969 (ITC 69); (g) the Merchant Shipping (Minimum Standards) Convention, 1976 (ILO No 147); (h) the International Convention on Civil Liability for Oil Pollution Damage, 1992 (CLC 92). 2. ‘Paris MOU’ means the Memorandum of Understanding on Port State Control, signed in Paris on 26 January 1982, in its up-to-date version. 3. ‘Framework and procedures for the Voluntary IMO Member State Audit Scheme’ means IMO Assembly Resolution A.974(24). 4. ‘Paris MOU region’ means the geographical area in which the signatories to the Paris MOU conduct inspections in the context of the Paris MOU. 5. ‘Ship’ means any seagoing vessel to which one or more of the Conventions apply, flying a flag other than that of the port State. 6. ‘Ship/port interface’ means the interactions that occur when a ship is directly and immediately affected by actions involving the movement of persons or goods or the provision of port services to or from the ship. 7. ‘Ship at anchorage’ means a ship in a port or another area within the jurisdiction of a port, but not at berth, carrying out a ship/port interface. 8. ‘Inspector’ means a public-sector employee or other person, duly authorised by the competent authority of a Member State to carry out port-State control inspections, and responsible to that competent authority. 9. ‘Competent authority’ means a maritime authority responsible for port State control in accordance with this Directive. 10. ‘Night time’ means any period of not less than seven hours, as defined by national law, and which must include, in any case, the period between midnight and 5.00. 11. ‘Initial inspection’ means a visit on board a ship by an inspector, in order to check compliance with the relevant Conventions and regulations and including at least the checks required by Article 13(1). 12. ‘More detailed inspection’ means an inspection where the ship, its equipment and crew as a whole or, as appropriate, parts thereof are subjected, in the circumstances specified in Article 13(3), to an in-depth examination covering the ship’s construction, equipment, manning, living and working conditions and compliance with on-board operational procedures. 13. ‘Expanded inspection’ means an inspection, which covers at least the items listed in Annex VII. An expanded inspection may include a more detailed inspection whenever there are clear grounds in accordance with Article 13(3). 14. ‘Complaint’ means any information or report submitted by any person or organisation with a legitimate interest in the safety of the ship, including an interest in safety or health hazards to its crew, on-board living and working conditions and the prevention of pollution. 15. ‘Detention’ means the formal prohibition for a ship to proceed to sea due to established deficiencies which, individually or together, make the ship unseaworthy. 16. ‘Refusal of access order’ means a decision issued to the master of a ship, to the company responsible for the ship and to the flag State notifying them that the ship will be refused access to all ports and anchorages of the Community. 17. ‘Stoppage of an operation’ means a formal prohibition for a ship to continue an operation due to established deficiencies which, individually or together, would render the continued operation hazardous. 18. ‘Company’ means the owner of the ship or any other organisation or person such as the manager, or the bareboat charterer, who has assumed the responsibility for operation of the ship from the owner of the ship and who, on assuming such responsibility, has agreed to take over all the duties and responsibilities imposed by the International Safety Management (ISM) Code. 19. ‘Recognised Organisation’ means a classification company or other private body, carrying out statutory tasks on behalf of a flag State administration. 20. ‘Statutory certificate’ means a certificate issued by or on behalf of a flag State in accordance with Conventions. 21. ‘Classification certificate’ means a document confirming compliance with SOLAS 74, Chapter II-1, Part A-1, Regulation 3-1. 22. ‘Inspection database’ means the information system contributing to the implementation of the port State control system within the Community and concerning the data related to inspections carried out in the Community and the Paris MOU region. Article 3 Scope 1. This Directive shall apply to any ship and its crew calling at a port or anchorage of a Member State to engage in a ship/port interface. France may decide that the ports and anchorages covered by this paragraph do not include ports and anchorages situated in the overseas departments referred to in Article 299(2) of the Treaty. If a Member State performs an inspection of a ship in waters within its jurisdiction, other than at a port, it shall be considered as an inspection for the purposes of this Directive. Nothing in this Article shall affect the rights of intervention available to a Member State under the relevant Conventions. Member States which do not have seaports and which can verify that of the total number of individual vessels calling annually over a period of the three previous years at their river ports, less than 5 % are ships covered by this Directive, may derogate from the provisions of this Directive. Member States which do not have seaports shall communicate to the Commission at the latest on the date of transposition of the Directive the total number of vessels and the number of ships calling at their ports during the three-year period referred to above and shall inform the Commission of any subsequent change to the abovementioned figures. 2. Where the gross tonnage of a ship is less than 500, Member States shall apply those requirements of a relevant Convention which are applicable and shall, to the extent that a Convention does not apply, take such action as may be necessary to ensure that the ships concerned are not clearly hazardous to safety, health or the environment. In applying this paragraph, Member States shall be guided by Annex 1 to the Paris MOU. 3. When inspecting a ship flying the flag of a State which is not a party to a Convention, Member States shall ensure that the treatment of such ship and its crew is not more favourable than that of a ship flying the flag of a State party to that Convention. 4. Fishing vessels, warships, naval auxiliaries, wooden ships of a primitive build, government ships used for non-commercial purposes and pleasure yachts not engaged in trade shall be excluded from the scope of this Directive. Article 4 Inspection powers 1. Member States shall take all necessary measures, in order to be legally entitled to carry out the inspections referred to in this Directive on board foreign ships, in accordance with international law. 2. Member States shall maintain appropriate competent authorities, to which the requisite number of staff, in particular qualified inspectors, for the inspection of ships is assigned, for example, through recruitment, and shall take appropriate measures to ensure that inspectors perform their duties as laid down in this Directive and in particular that they are available for carrying out the inspections required in accordance with this Directive. Article 5 Inspection system and annual inspection commitment 1. Member States shall carry out inspections in accordance with the selection scheme described in Article 12 and the provisions in Annex I. 2. In order to comply with its annual inspection commitment, each Member State shall: (a) inspect all Priority I ships, referred to in Article 12(a), calling at its ports and anchorages; and (b) carry out annually a total number of inspections of Priority I and Priority II ships, referred to in Article 12(a) and (b), corresponding at least to its share of the total number of inspections to be carried out annually within the Community and the Paris MOU region. The inspection share of each Member State shall be based on the number of individual ships calling at ports of the Member State concerned in relation to the sum of the number of individual ships calling at ports of each State within the Community and the Paris MOU region. 3. With a view to calculating the share of the total number of inspections to be carried out annually within the Community and the Paris MOU region referred to in point (b) of paragraph 2, ships at anchorage shall not be counted unless otherwise specified by the Member State concerned. Article 6 Modalities of compliance with the inspection commitment A Member State which fails to carry out the inspections required in Article 5(2)(a), complies with its commitment in accordance with that provision if such missed inspections do not exceed: (a) 5 % of the total number of Priority I ships with a high risk profile calling at its ports and anchorages; (b) 10 % of the total number of Priority I ships other than those with a high risk profile calling at its ports and anchorages. Notwithstanding the percentages in (a) and (b), Member States shall prioritise inspection of ships, which, according to the information provided by the inspection database, call at ports within the Community infrequently. Notwithstanding the percentages in (a) and (b), for Priority I ships calling at anchorages, Member States shall prioritise inspection of ships with a high risk profile, which, according to the information provided by the inspection database, call at ports within the Community infrequently. Article 7 Modalities allowing a balanced inspection share within the Community 1. A Member State in which the total number of calls of Priority I ships exceeds its inspection share referred to in Article 5(2)(b), shall be regarded as complying with such commitment, if a number of inspections on Priority I ships carried out by that Member State corresponds at least to such inspection share and if that Member State does not miss more than 30 % of the total number of Priority I ships calling at its ports and anchorages. 2. A Member State, in which the total number of calls of Priority I and Priority II ships is less than the inspection share referred to in Article 5(2)(b), shall be regarded as complying with such commitment, if that Member State carries out the inspections of Priority I ships required under Article 5(2)(a) and inspections on at least 85 % of the total number of Priority II ships calling at its ports and anchorages. 3. The Commission shall, in its review referred to in Article 35, examine in particular the impact of this Article on the inspection commitment, taking into account the expertise and the experience gained in the Community and under the Paris MOU. The review shall take into account the objective of inspecting all ships calling at ports and anchorages within the Community. If appropriate, the Commission shall propose complementary measures with a view to improving the effectiveness of the inspection system applied in the Community, and, if necessary, a new review of the impact of this Article at a later stage. Article 8 Postponement of inspections and exceptional circumstances 1. A Member State may decide to postpone the inspection of a Priority I ship in the following circumstances: (a) if the inspection may be carried out at the next call of the ship in the same Member State, provided that the ship does not call at any other port in the Community or the Paris MOU region in between and the postponement is not more than 15 days; or (b) if the inspection may be carried out in another port of call within the Community or the Paris MOU region within 15 days, provided the State in which such port of call is located has agreed in advance to perform the inspection. If an inspection is postponed in accordance with point (a) or (b) and recorded in the inspection database, a missed inspection shall not be counted as a missed inspection against the Member States which postponed the inspection. Nevertheless, where an inspection of a Priority I ship is not performed, the relevant ship shall not be exempted from being inspected at the next port of call within the Community in accordance with this Directive. 2. Where an inspection is not performed on Priority I ships for operational reasons, it shall not be counted as a missed inspection, provided that the reason for missing the inspection is recorded in the inspection database and the following exceptional circumstances occur: (a) in the judgement of the competent authority the conduct of the inspection would create a risk to the safety of inspectors, the ship, its crew or to the port, or to the marine environment; or (b) the ship call takes place only during night time. In this case Member States shall take the measures necessary to ensure that ships which call regularly during night time are inspected as appropriate. 3. If an inspection is not performed on a ship at anchorage, it shall not be counted as a missed inspection if: (a) the ship is inspected in another port or anchorage within the Community or the Paris MOU region in accordance with Annex I within 15 days; or (b) the ship call takes place only during night time or its duration is too short for the inspection to be carried out satisfactorily, and the reason for missing the inspection is recorded in the inspection database; or (c) in the judgement of the competent authority the conduct of the inspection would create a risk to the safety of inspectors, the ship, its crew or to the port, or to the marine environment, and the reason for missing the inspection is recorded in the inspection database. 4. The measures designed to amend non-essential elements of this Directive, by supplementing it, relating to the rules for the implementation of this Article shall be adopted in accordance with the regulatory procedure with scrutiny referred to in Article 31(3). Article 9 Notification of arrival of ships 1. The operator, agent or master of a ship which, in accordance with Article 14, is eligible for an expanded inspection and bound for a port or anchorage of a Member State, shall notify its arrival in accordance with the provisions laid down in Annex III. 2. On receipt of the notification referred to in paragraph 1 of this Article and in Article 4 of Directive 2002/59/EC of the European Parliament and of the Council of 27 June 2002 establishing a Community vessel traffic monitoring and information system (10), the port authority or body or the authority or body designated for that purpose shall forward such information to the competent authority. 3. Electronic means shall be used whenever possible for any communication provided for in this Article. 4. The procedures and formats developed by Member States for the purposes of Annex III to this Directive shall comply with the relevant provisions laid down in Directive 2002/59/EC regarding ships’ notifications. Article 10 Ship risk profile 1. All ships calling at a port or anchorage of a Member State shall, in the inspection database, be attributed a ship risk profile which determines their respective priority for inspection, the intervals between the inspections and the scope of inspections. 2. The risk profile of a ship shall be determined by a combination of generic and historical risk parameters as follows: (a) Generic parameters Generic parameters shall be based on the type, age, flag, recognised organisations involved and company performance in accordance with Annex I, Part I.1 and Annex II. (b) Historical parameters Historical parameters shall be based on the number of deficiencies and detentions during a given period in accordance with Annex I, Part I.2 and Annex II. 3. The measures designed to amend non-essential elements of this Directive, by supplementing it, relating to the rules for the implementation of this Article, in particular: (a) the flag State criteria; (b) the company performance criteria; shall be adopted in accordance with the regulatory procedure with scrutiny referred to in Article 31(3) and building upon the expertise of the Paris MOU. Article 11 Frequency of inspections Ships calling at ports or anchorages within the Community shall be subject to periodic inspections or to additional inspections as follows: (a) Ships shall be subject to periodic inspections at predetermined intervals depending on their risk profile in accordance with Annex I, Part I. The interval between periodic inspections of ships shall increase as the risk decreases. For high risk ships, this interval shall not exceed six months. (b) Ships shall be subject to additional inspections regardless of the period since their last periodic inspection as follows: — the competent authority shall ensure that ships to which overriding factors listed in Annex I, Part II 2A, apply are inspected, — ships to which unexpected factors listed in Annex I, Part II 2B, apply may be inspected. The decision to undertake such an additional inspection is left to the professional judgement of the competent authority. Article 12 Selection of ships for inspection The competent authority shall ensure that ships are selected for inspection on the basis of their risk profile as described in Annex I, Part I, and when overriding or unexpected factors arise in accordance with Annex I, Part II 2A and 2B. With a view to the inspection of ships, the competent authority: (a) shall select ships which are due for a mandatory inspection, referred to as ‘Priority I’ ships, in accordance with the selection scheme described in Annex I, Part II 3A; (b) may select ships which are eligible for inspection, referred to as ‘Priority II’ ships, in accordance with Annex I, Part II 3B. Article 13 Initial and more detailed inspections Member States shall ensure that ships which are selected for inspection in accordance with Article 12 are subject to an initial inspection or a more detailed inspection as follows: 1. On each initial inspection of a ship, the competent authority shall ensure that the inspector, as a minimum: (a) checks the certificates and documents listed in Annex IV required to be kept on board in accordance with Community maritime legislation and Conventions relating to safety and security; (b) verifies, where appropriate, whether outstanding deficiencies found during the previous inspection carried out by a Member State or by a State signatory to the Paris MOU have been rectified; (c) satisfies himself of the overall condition of the ship, including the hygiene of the ship, including engine room and accommodation. 2. When, after an inspection referred to in point 1, deficiencies to be rectified at the next port of call have been recorded in the inspection database, the competent authority of such next port may decide not to carry out the verifications referred to in point 1(a) and (c). 3. A more detailed inspection shall be carried out, including further checking of compliance with on-board operational requirements, whenever there are clear grounds for believing, after the inspection referred to in point 1, that the condition of a ship or of its equipment or crew does not substantially meet the relevant requirements of a Convention. ‘Clear grounds’ shall exist when the inspector finds evidence which in his professional judgement warrants a more detailed inspection of the ship, its equipment or its crew. Examples of ‘clear grounds’ are set out in Annex V. Article 14 Expanded inspections 1. The following categories of ships are eligible to an expanded inspection in accordance with Annex I, Part II 3A and 3B: — ships with a high risk profile, — passenger ships, oil tankers, gas or chemical tankers or bulk carriers, older than 12 years of age, — ships with a high risk profile or passenger ships, oil tankers, gas or chemical tankers or bulk carriers, older than 12 years of age, in cases of overriding or unexpected factors, — ships subject to a re-inspection following a refusal of access order issued in accordance with Article 16. 2. The operator or master of the ship shall ensure that sufficient time is available in the operating schedule to allow the expanded inspection to be carried out. Without prejudice to control measures required for security purposes, the ship shall remain in the port until the inspection is completed. 3. On receipt of a pre-notification provided by a ship eligible for a periodic expanded inspection, the competent authority shall inform the ship if no expanded inspection will be carried out. 4. The scope of an expanded inspection, including the risk areas to be covered, is set out in Annex VII. The Commission shall, in accordance with the procedures referred to in Article 31(2), adopt measures for the implementation of Annex VII. Article 15 Safety and security guidelines and procedures 1. Member States shall ensure that their inspectors follow the procedures and guidelines specified in Annex VI. 2. As far as security checks are concerned, Member States shall apply the relevant procedures set out in Annex VI to this Directive to all ships referred to in Articles 3(1), 3(2) and 3(3) of Regulation (EC) No 725/2004 of the European Parliament and of the Council (11), calling at their ports and anchorages, unless they fly the flag of the port State of inspection. 3. The provisions of Article 14 of this Directive concerning expanded inspections shall apply to ro-ro ferries and high-speed passenger craft, referred to in Article 2(a) and (b) of Directive 1999/35/EC. When a ship has been surveyed in accordance with Articles 6 and 8 of Directive 1999/35/EC by a host State which is not the flag State of the ship, such specific survey shall be recorded as a more detailed or an expanded inspection, as relevant, in the inspection database and taken into account for the purposes of Articles 10, 11 and 12 of this Directive and for calculating the fulfilment of the inspection commitment of each Member State in as much as all the items referred to in Annex VII to this Directive are covered. Without prejudice to a prevention of operation of a ro-ro ferry or a high-speed passenger craft decided in accordance with Article 10 of Directive 1999/35/EC, the provisions of this Directive concerning rectification of deficiencies, detention, refusal of access, follow-up to inspections, detentions and refusal of access, as appropriate, shall apply. 4. If necessary, the Commission may, in accordance with the procedure referred to in Article 31(2), adopt the rules for the harmonised implementation of paragraphs 1 and 2 of this Article. Article 16 Access refusal measures concerning certain ships 1. A Member State shall ensure that any ship which: — flies the flag of a State whose detention rate falls into the black list, adopted in accordance with the Paris MOU on the basis of information recorded in the inspection database and as published annually by the Commission, and has been detained or has been issued with a prevention of operation order under Directive 1999/35/EC more than twice in the course of the preceding 36 months in a port or anchorage of a Member State or of a State signatory of the Paris MOU, or — flies the flag of a State whose detention rate falls into the grey list, adopted in accordance with the Paris MOU on basis of information recorded in the inspection database and as published annually by the Commission, and has been detained or has been issued with a prevention of operation order under Directive 1999/35/EC more than twice in the course of the preceding 24 months in a port or anchorage of a Member State or of a State signatory of the Paris MOU, is refused access to its ports and anchorages, except in the situations described in Article 21(6). Refusal of access shall become applicable as soon as the ship leaves the port or anchorage where it has been the subject of a third detention and where a refusal of access order has been issued. 2. The refusal of access order shall be lifted only after a period of three months has passed from the date of issue of the order and when the conditions in paragraphs 3 to 9 of Annex VIII are met. If the ship is subject to a second refusal of access, the period shall be 12 months. 3. Any subsequent detention in a port or anchorage within the Community shall result in the ship being refused access to any port and anchorage within the Community. This third refusal of access order may be lifted after a period of 24 months has passed from the issue of the order and only if: — the ship flies the flag of a State whose detention rate falls neither into the black list nor the grey list referred to in paragraph 1, — the statutory and classification certificates of the ship are issued by an organisation or organisations recognised under Regulation (EC) No 391/2009 of the European Parliament and of the Council of 23 April 2009 on common rules and standards for ship inspection and survey organisations (recast) (12), — the ship is managed by a company with a high performance according to Annex I, Part I.1, and — the conditions in paragraphs 3 to 9 of Annex VIII are met. Any ship not meeting the criteria specified in this paragraph, after a period of 24 months has passed from the issue of the order, shall be permanently refused access to any port and anchorage within the Community. 4. Any subsequent detention in a port or anchorage within the Community after the third refusal of access shall result in the ship being permanently refused access to any port and anchorage within the Community. 5. For the purpose of this Article, Member States shall comply with the procedures laid down in Annex VIII. Article 17 Report of inspection to the master On completion of an inspection, a more detailed inspection or an expanded inspection, the inspector shall draw up a report in accordance with Annex IX. The ship’s master shall be provided with a copy of the inspection report. Article 18 Complaints All complaints shall be subject to a rapid initial assessment by the competent authority. This assessment shall make it possible to determine whether a complaint is justified. Should that be the case, the competent authority shall take the necessary action on the complaint, in particular, ensuring that anyone directly concerned by that complaint can make their views known. Where the competent authority deems the complaint to be manifestly unfounded, it shall inform the complainant of its decision and of the reasons therefor. The identity of the complainant shall not be revealed to the master or the shipowner of the ship concerned. The inspector shall ensure confidentiality during any interviews of crew members. Member States shall inform the flag State administration, with a copy to the International Labour Organisation (ILO) if appropriate, of complaints not manifestly unfounded and of follow-up actions taken. Article 19 Rectification and detention 1. The competent authority shall be satisfied that any deficiencies confirmed or revealed by the inspection are, or will be, rectified in accordance with the Conventions. 2. In the case of deficiencies which are clearly hazardous to safety, health or the environment, the competent authority of the port State where the ship is being inspected shall ensure that the ship is detained or that the operation in the course of which the deficiencies are revealed is stopped. The detention order or stoppage of an operation shall not be lifted until the hazard is removed or until such authority establishes that the ship can, subject to any necessary conditions, proceed to sea or the operation be resumed without risk to the safety and health of passengers or crew, or risk to other ships, or without there being an unreasonable threat of harm to the marine environment. 3. When exercising his professional judgement as to whether or not a ship is to be detained, the inspector shall apply the criteria set out in Annex X. 4. If the inspection reveals that the ship is not equipped with a functioning voyage data recorder, when use of such recorder is compulsory in accordance with Directive 2002/59/EC, the competent authority shall ensure that the ship is detained. If such deficiency cannot be readily rectified in the port of detention, the competent authority may either allow the ship to proceed to the appropriate repair yard nearest to the port of detention where it may be readily rectified or require the deficiency to be rectified within a maximum period of 30 days, as provided for in the guidelines developed by the Paris MOU. For these purposes, the procedures laid down in Article 21 shall apply. 5. In exceptional circumstances, where the overall condition of a ship is obviously substandard, the competent authority may suspend the inspection of that ship until the responsible parties take the steps necessary to ensure that it complies with the relevant requirements of the Conventions. 6. In the event of detention, the competent authority shall immediately inform, in writing and including the report of inspection, the flag State administration or, when this is not possible, the Consul or, in his absence, the nearest diplomatic representative of that State, of all the circumstances in which intervention was deemed necessary. In addition, nominated surveyors or recognised organisations responsible for the issue of classification certificates or statutory certificates in accordance with Conventions shall also be notified where relevant. 7. This Directive shall be without prejudice to the additional requirements of the Conventions concerning notification and reporting procedures related to port State control. 8. When port State control is exercised under this Directive, all possible efforts shall be made to avoid a ship being unduly detained or delayed. If a ship is unduly detained or delayed, the owner or operator shall be entitled to compensation for any loss or damage suffered. In any instance of alleged undue detention or delay the burden of proof shall lie with the owner or operator of the ship. 9. In order to alleviate port congestion, a competent authority may allow a detained ship to be moved to another part of the port if it is safe to do so. However, the risk of port congestion shall not be a consideration when deciding on a detention or on a release from detention. Port authorities or bodies shall cooperate with the competent authority with a view to facilitating the accommodation of detained ships. 10. The port authorities or bodies shall be informed at the earliest convenience when a detention order is issued. Article 20 Right of appeal 1. The owner or operator of a ship or his representative in the Member State shall have a right of appeal against detention or refusal of access by the competent authority. An appeal shall not cause the detention or refusal of access to be suspended. 2. Member States shall establish and maintain appropriate procedures for this purpose in accordance with their national legislation. 3. The competent authority shall properly inform the master of a ship referred to in paragraph 1 of the right of appeal and the practical arrangements relating thereto. 4. When, as a result of an appeal or of a request made by the owner or the operator of a ship or his representative, a detention order or a refusal of access order is revoked or amended: (a) Member States shall ensure that the inspection database is amended accordingly without delay; (b) the Member State where the detention order or refusal of access order is issued shall, within 24 hours of such a decision, ensure that the information published in accordance with Article 26 is rectified. Article 21 Follow-up to inspections and detentions 1. Where deficiencies referred to in Article 19(2) cannot be rectified in the port of inspection, the competent authority of that Member State may allow the ship concerned to proceed without undue delay to the appropriate repair yard nearest to the port of detention, as chosen by the master and the authorities concerned, where follow-up action can be taken, provided that the conditions determined by the competent authority of the flag State and agreed by that Member State are complied with. Such conditions shall ensure that the ship can proceed without risk to the safety and health of passengers or crew, or risk to other ships, or without there being an unreasonable threat of harm to the marine environment. 2. Where the decision to send a ship to a repair yard is due to a lack of compliance with IMO Resolution A. 744(18), either with respect to a ship’s documentation or with respect to a ship’s structural failures and deficiencies, the competent authority may require that the necessary thickness measurements be carried out in the port of detention before the ship is allowed to sail. 3. In the circumstances referred to in paragraph 1, the competent authority of the Member State in the port of inspection shall notify the competent authority of the State where the repair yard is situated, the parties mentioned in Article 19(6) and any other authority as appropriate of all the conditions for the voyage. The competent authority of a Member State receiving such notification shall inform the notifying authority of the action taken. 4. Member States shall take measures to ensure that access to any port or anchorage within the Community is refused to ships referred to in paragraph 1 which proceed to sea: (a) without complying with the conditions determined by the competent authority of any Member State in the port of inspection; or (b) which refuse to comply with the applicable requirements of the Conventions by not calling into the indicated repair yard. Such refusal shall be maintained until the owner or operator provides evidence to the satisfaction of the competent authority of the Member State where the ship was found defective, demonstrating that the ship fully complies with all applicable requirements of the Conventions. 5. In the circumstances referred to in paragraph 4(a), the competent authority of the Member State where the ship was found defective shall immediately alert the competent authorities of all the other Member States. In the circumstances referred to in paragraph 4(b), the competent authority of the Member State in which the repair yard lies shall immediately alert the competent authorities of all the other Member States. Before denying entry, the Member State may request consultations with the flag administration of the ship concerned. 6. By way of derogation from the provisions of paragraph 4, access to a specific port or anchorage may be permitted by the relevant authority of that port State in the event of force majeure or overriding safety considerations, or to reduce or minimise the risk of pollution or to have deficiencies rectified, provided that adequate measures to the satisfaction of the competent authority of such Member State have been implemented by the owner, the operator or the master of the ship to ensure safe entry. Article 22 Professional profile of inspectors 1. Inspections shall be carried out only by inspectors who fulfil the qualification criteria specified in Annex XI and who are authorised to carry out port State control by the competent authority. 2. When the required professional expertise cannot be provided by the competent authority of the port State, the inspector of that competent authority may be assisted by any person with the required expertise. 3. The competent authority, the inspectors carrying out port State control and the persons assisting them shall have no commercial interest either in the port of inspection or in the ships inspected, nor shall the inspectors be employed by, or undertake work on behalf of, non-governmental organisations which issue statutory and classification certificates or which carry out the surveys necessary for the issue of those certificates to ships. 4. Each inspector shall carry a personal document in the form of an identity card issued by his competent authority in accordance with Commission Directive 96/40/EC of 25 June 1996 establishing a common model for an identity card for inspectors carrying out port State control (13). 5. Member States shall ensure that the competence of inspectors and their compliance with the minimum criteria referred to in Annex XI are verified, before authorising them to carry out inspections and periodically thereafter in the light of the training scheme referred to in paragraph 7. 6. Member States shall ensure that inspectors receive appropriate training in relation to changes to the port State control system applied in the Community as laid down in this Directive and amendments to the Conventions. 7. In cooperation with Member States, the Commission shall develop and promote a harmonised Community scheme for the training and assessment of competences of port State control inspectors by Member States. Article 23 Reports from pilots and port authorities 1. Member States shall take appropriate measures to ensure that their pilots engaged on the berthing or unberthing of ships or engaged on ships bound for a port or in transit within a Member State immediately inform the competent authority of the port State or the coastal State, as appropriate, whenever they learn in the course of their normal duties that there are apparent anomalies which may prejudice the safe navigation of the ship, or which may pose a threat of harm to the marine environment. 2. If port authorities or bodies, in the course of their normal duties, learn that a ship within their port has apparent anomalies which may prejudice the safety of the ship or poses an unreasonable threat of harm to the marine environment, such authority or body shall immediately inform the competent authority of the port State concerned. 3. Member States shall require pilots and port authorities or bodies to report at least the following information, in electronic format whenever possible: — ship information (name, IMO identification number, call sign and flag), — sailing information (last port of call, port of destination), — description of apparent anomalies found on board. 4. Member States shall ensure that proper follow-up action is taken on apparent anomalies notified by pilots and port authorities or bodies and shall record the details of action taken. 5. The Commission may, in accordance with the regulatory procedure referred to in Article 31(2), adopt measures for the implementation of this Article, including a harmonised electronic format and procedures for the reporting of apparent anomalies by pilots and port authorities or bodies and of follow-up action taken by Member States. Article 24 Inspection database 1. The Commission shall develop, maintain and update the inspection database, building upon the expertise and experience under the Paris MOU. The inspection database shall contain all the information required for the implementation of the inspection system set up under this Directive and shall include the functionalities set out in Annex XII. 2. Member States shall take the appropriate measures to ensure that the information on the actual time of arrival and the actual time of departure of any ship calling at their ports and anchorages, together with an identifier of the port concerned, is transferred within a reasonable time to the inspection database through the Community maritime information exchange system ‘SafeSeaNet’ referred to in Article 3(s) of Directive 2002/59/EC. Once they have transferred such information to the inspection database through SafeSeaNet, Member States are exempted from the provision of data in accordance with paragraphs 1.2 and 2(a) and (b) of Annex XIV to this Directive. 3. Member States shall ensure that the information related to inspections performed in accordance with this Directive is transferred to the inspection database as soon as the inspection report is completed or the detention lifted. Within 72 hours, Member States shall ensure that the information transferred to the inspection database is validated for publication purposes. 4. On the basis of the inspection data provided by Member States, the Commission shall be able to retrieve from the inspection database any relevant data concerning the implementation of this Directive, in particular on the risk profile of the ship, on ships’ due for inspections, on ships’ movement data and on the inspection commitments of each Member State. Member States shall have access to all the information recorded in the inspection database which is relevant for implementing the inspection procedures of this Directive. Member States and third signatories to the Paris MOU shall be granted access to any data they have recorded in the inspection database and to data on ships flying their flag. Article 25 Exchange of information and cooperation Each Member State shall ensure that its port authorities or bodies and other relevant authorities or bodies provide the competent port State control authority with the following types of information in their possession: — information notified in accordance with Article 9 and Annex III, — information concerning ships which have failed to notify any information according to the requirements of this Directive, and to Directive 2000/59/EC of the European Parliament and of the Council of 27 November 2000 on port reception facilities for ship-generated waste and cargo residues (14) and Directive 2002/59/EC, as well as, if appropriate, with Regulation (EC) No 725/2004, — information concerning ships which have proceeded to sea without having complied with Articles 7 or 10 of Directive 2000/59/EC, — information concerning ships which have been denied entry or expelled from port on security grounds, — information on apparent anomalies in accordance with Article 23. Article 26 Publication of information The Commission shall make available and maintain on a public website the information on inspections, detentions and refusals of access in accordance with Annex XIII, building upon the expertise and experience under the Paris MOU. Article 27 Publication of a list of companies with a low and very low performance The Commission shall establish and publish regularly on a public website information relating to companies whose performance, in view of determining the ship risk profile referred to in Annex I Part I, has been considered as low and very low for a period of three months or more. The Commission shall adopt, in accordance with the regulatory procedure referred to in Article 31(2), the rules for the implementation of this Article, specifying in particular the modalities of the publication. Article 28 Reimbursement of costs 1. Should the inspections referred to in Articles 13 and 14 confirm or reveal deficiencies in relation to the requirements of a Convention warranting the detention of a ship, all costs relating to the inspections in any normal accounting period shall be covered by the shipowner or the operator or by his representative in the port State. 2. All costs relating to inspections carried out by the competent authority of a Member State under the provisions of Articles 16 and 21(4) shall be charged to the owner or operator of the ship. 3. In the case of detention of a ship, all costs relating to the detention in port shall be borne by the owner or operator of the ship. 4. The detention shall not be lifted until full payment is made or a sufficient guarantee is given for reimbursement of the costs. Article 29 Data to monitor implementation Member States shall provide the Commission with the information listed in Annex XIV at the intervals stated in that Annex. Article 30 Monitoring of compliance and performance of Member States In order to ensure the effective implementation of this Directive and to monitor the overall functioning of the Community’s port State control regime in accordance with Article 2(b)(i) of Regulation (EC) No 1406/2002, the Commission shall collect the necessary information and carry out visits to Member States. Article 31 Committee procedure 1. The Commission shall be assisted by the Committee on Safe Seas and the Prevention of Pollution from Ships (COSS) created by Article 3 of Regulation (EC) No 2099/2002 of the European Parliament and of the Council (15). 2. Where reference is made to this paragraph, Articles 5 and 7 of Decision 1999/468/EC shall apply, having regard to the provisions of Article 8 thereof. The period laid down in Article 5(6) of Decision 1999/468/EC shall be set at three months. 3. Where reference is made to this paragraph, Article 5a(1) to (4) and Article 7 of Decision 1999/468/EC shall apply, having regard to the provisions of Article 8 thereof. Article 32 Amendment procedure The Commission shall: (a) adapt the Annexes, except Annex I, in order to take into account amendments to Community legislation on maritime safety and security which have entered into force, and the Conventions, international codes and resolutions of relevant international organisations and developments in the Paris MOU; (b) amend the definitions referring to Conventions, international codes and resolutions and Community legislation which are relevant for the purposes of this Directive. Those measures, designed to amend non-essential elements of this Directive, shall be adopted in accordance with the regulatory procedure with scrutiny referred to in Article 31(3). The amendments to the international instruments referred to in Article 2 may be excluded from the scope of this Directive, pursuant to Article 5 of Regulation (EC) No 2099/2002. Article 33 Implementing rules When establishing the implementing rules referred to in Articles 8(4), 10(3), 14(4), 15(4), 23(5) and 27 in accordance with the procedures referred to in Article 31(2) and (3), the Commission shall take specific care that these rules take into account the expertise and the experience gained with the inspection system in the Community and the Paris MOU region. Article 34 Penalties Member States shall lay down a system of penalties for the breach of national provisions adopted pursuant to this Directive and shall take all the measures necessary to ensure that those penalties are applied. The penalties provided for shall be effective, proportionate and dissuasive. Article 35 Review The Commission shall review the implementation of this Directive no later than 30 June 2012. The review will examine, inter alia, the fulfilment of the overall Community inspection commitment laid down in Article 5, the number of port State control inspectors in each Member State, the number of inspections carried out, and the compliance with the annual inspection commitment by each Member State and the implementation of Articles 6, 7 and 8. The Commission shall communicate the findings of the review to the European Parliament and the Council and shall determine on the basis of the review whether it is necessary to propose an amending Directive or further legislation in this area. Article 36 Implementation and notification 1. Member States shall adopt and publish, by 31 December 2010, the laws, regulations and administrative provisions necessary to comply with this Directive. They shall apply those provisions from 1 January 2011. 2. When Member States adopt those measures, they shall contain a reference to this Directive or be accompanied by such a reference on the occasion of their official publication. They shall also include a statement that references in existing laws, regulations and administrative provisions to the Directive repealed by this Directive shall be construed as references to this Directive. Member States shall determine how such reference is to be made and how that statement is to be formulated. 3. Member States shall communicate to the Commission the text of the main provisions of national law adopted in the field covered by this Directive. 4. In addition, the Commission shall inform the European Parliament and the Council on a regular basis of progress in the implementation of this Directive within the Member States, in particular with a view to a uniform application of the inspection system in the Community. Article 37 Repeal Directive 95/21/EC, as amended by the Directives listed in Annex XV, Part A, is hereby repealed, with effect from 1 January 2011, without prejudice to the obligations of Member States relating to the time limits for transposition into national law of the Directives set out in Annex XV, Part B. References to the repealed Directive shall be construed as references to this Directive and shall be read in accordance with the correlation table set out in Annex XVI to this Directive. Article 38 Entry into force This Directive shall enter into force on the 20th day following its publication in the Official Journal of the European Union. Article 39 Addressees This Directive is addressed to the Member States. Done at Strasbourg, 23 April 2009. For the European Parliament The President H.-G. PÖTTERING For the Council The President P. NEČAS (1) OJ C 318, 23.12.2006, p. 195. (2) OJ C 229, 22.9.2006, p. 38. (3) Opinion of the European Parliament of 25 April 2007 (OJ C 74 E, 20.3.2008, p. 584), Council Common Position of 6 June 2008 (OJ C 198 E, 5.8.2008, s. 1), Position of the European Parliament of 24 September 2008 (not yet published in the Official Journal), Council Decision of 26 February 2009 and Legislative Resolution of the European Parliament of 11 March 2009 (not yet published in the Official Journal). (4) OJ L 157, 7.7.1995, p. 1. (5) OJ L 161, 22.6.2007, p. 63. (6) OJ L 208, 5.8.2002, p. 1. (7) OJ L 138, 1.6.1999, p. 1. (8) OJ L 184, 17.7.1999, p. 23. (9) OJ C 321, 31.12.2003, p. 1. (10) OJ L 208, 5.8.2002, p. 10. (11) OJ L 129, 29.4.2004, p. 6. (12) See page 11 of this Official Journal. (13) OJ L 196, 7.8.1996, p. 8. (14) OJ L 332, 28.12.2000, p. 81. (15) OJ L 324, 29.11.2002, p. 1. ANNEX I ELEMENTS OF THE COMMUNITY PORT STATE INSPECTION SYSTEM (referred to in Article 5) The following elements shall be included in the Community Port State Inspection System: I. Ship risk profile The risk profile of a ship shall be determined by a combination of the following generic and historical parameters: 1. Generic parameters (a) Type of ship Passenger ships, oil and chemical tankers, gas carriers and bulk carriers shall be considered as posing a higher risk. (b) Age of ship Ships of more than 12 years old shall be considered as posing a higher risk. (c) Flag State performance (i) Ships flying the flag of a State with a high detention rate within the Community and the Paris MOU region shall be considered as posing a higher risk. (ii) Ships flying the flag of a State with a low detention rate within the Community and the Paris MOU region shall be considered as posing a lower risk. (iii) Ships flying the flag of a State for which an audit has been completed and, where relevant, a corrective action plan submitted, both in accordance with the Framework and procedures for the Voluntary IMO Member State Audit Scheme shall be considered as posing a lower risk. As soon as the measures referred to in Article 10(3) are adopted, the flag State of such a ship shall demonstrate compliance with the Code for the implementation of mandatory IMO instruments. (d) Recognised organisations (i) Ships which have been delivered certificates from recognised organisations having a low or very low performance level in relation with their detention rates within the Community and the Paris MOU region shall be considered as posing a higher risk. (ii) Ships which have been delivered certificates from recognised organisations having a high performance level in relation with their detention rates within the Community and the Paris MOU region shall be considered as posing a lower risk. (iii) Ships with certificates issued by organisations recognised under the terms of Regulation (EC) No 391/2009. (e) Company performance (i) Ships of a company with a low or very low performance as determined by its ships' deficiency and detention rates within the Community and the Paris MOU region shall be considered as posing a higher risk. (ii) Ships of a company with a high performance as determined by its ships' deficiency and detention rates within the Community and the Paris MOU region shall be considered as posing a lower risk. 2. Historical parameters (i) Ships which have been detained more than once shall be considered as posing a higher risk. (ii) Ships which, during inspection(s) carried out within the period referred to in Annex II have had less than the number of deficiencies referred to in Annex II, shall be considered as posing a lower risk. (iii) Ships which have not been detained during the period referred to in Annex II, shall be considered as posing a lower risk. The risk parameters shall be combined by using a weighting which reflects the relative influence of each parameter on the overall risk of the ship in order to determine the following ship risk profiles: — high risk, — standard risk, — low risk. In determining these risk profiles greater emphasis shall be given to the parameters for type of ship, flag State performance, recognised organisations and company performance. II. Inspection of ships 1. Periodic inspections Periodic inspections shall be carried out at predetermined intervals. Their frequency shall be determined by the ship risk profile. The interval between periodic inspections of high risk ships shall not exceed six months. The interval between periodic inspections of ships of other risk profiles shall increase as the risk decreases. Member States shall carry out a periodic inspection on: — Any ship with a high risk profile which has not been inspected in a port or anchorage within the Community or of the Paris MOU region during the last six months. High risk ships become eligible for inspection as from the fifth month. — Any ship with a standard risk profile which has not been inspected in a port or anchorage within the Community or of the Paris MOU region during the last 12 months. Standard risk ships become eligible for inspection as from the 10th month. — Any ship with a low risk profile which has not been inspected in a port or anchorage within the Community or of the Paris MOU region during the last 36 months. Low risk ships become eligible for inspection as from the 24th month. 2. Additional inspections Ships, to which the following overriding or unexpected factors apply, are subject to an inspection regardless of the period since their last periodic inspection. However, the need to undertake an additional inspection on the basis of unexpected factors is left to the professional judgement of the inspector. 2A. Overriding factors Ships to which the following overriding factors apply shall be inspected regardless of the period since their last periodic inspection: — Ships which have been suspended or withdrawn from their class for safety reasons since the last inspection in the Community or in the Paris MOU region. — Ships which have been the subject of a report or notification by another Member State. — Ships which cannot be identified in the inspection database. — Ships which: — have been involved in a collision, grounding or stranding on their way to the port, — have been accused of an alleged violation of the provisions on discharge of harmful substances or effluents, or — have manoeuvred in an erratic or unsafe manner whereby routing measures, adopted by the IMO, or safe navigation practices and procedures have not been followed. 2B. Unexpected factors Ships to which the following unexpected factors apply may be subject to inspection regardless of the period since their last periodic inspection. The decision to undertake such an additional inspection is left to the professional judgement of the competent authority: — Ships which have not complied with the applicable version of IMO Recommendation on navigation through the entrances to the Baltic Sea. — Ships carrying certificates issued by a formerly recognised organisation whose recognition has been withdrawn since the last inspection in the Community or in the Paris MOU region. — Ships which have been reported by pilots or port authorities or bodies as having apparent anomalies which may prejudice their safe navigation or pose a threat of harm to the environment in accordance with Article 23 of this Directive. — Ships which have failed to comply with the relevant notification requirements referred to in Article 9 of this Directive, in Directive 2000/59/EC, Directive 2002/59/EC and if appropriate in Regulation (EC) No 725/2004. — Ships which have been the subject of a report or complaint by the master, a crew member, or any person or organisation with a legitimate interest in the safe operation of the ship, on-board living and working conditions or the prevention of pollution, unless the Member State concerned deems the report or complaint to be manifestly unfounded. — Ships which have been previously detained more than three months ago. — Ships which have been reported with outstanding deficiencies, except those for which deficiencies had to be rectified within 14 days after departure, and for deficiencies which had to be rectified before departure. — Ships which have been reported with problems concerning their cargo, in particular noxious and dangerous cargoes. — Ships which have been operated in a manner posing a danger to persons, property or the environment. — Ships where information from a reliable source became known, to the effect that their risk parameters differ from those recorded and the risk level is thereby increased. 3. Selection scheme 3A. Priority I ships shall be inspected as follows: (a) An expanded inspection shall be carried out on: — any ship with a high risk profile not inspected in the last six months, — any passenger ship, oil tanker, gas or chemical tanker or bulk carrier, older than 12 years of age, with a standard risk profile not inspected in the last 12 months. (b) An initial or a more detailed inspection, as appropriate, shall be carried out on: — any ship other than a passenger ship, an oil tanker, a gas or chemical tanker or a bulk carrier, older than 12 years of age, with a standard risk profile not inspected in the last 12 months. (c) In case of an overriding factor: — A more detailed or an expanded inspection, according to the professional judgement of the inspector, shall be carried out on any ship with a high risk profile and on any passenger ship, oil tanker, gas or chemical tanker or bulk carrier, older than 12 years of age. — A more detailed inspection shall be carried out on any ship other than a passenger ship, an oil tanker, a gas or chemical tanker or a bulk carrier, older than 12 years of age. 3B. Where the competent authority decides to inspect a Priority II ship, the following shall apply: (a) An expanded inspection shall be carried out on: — any ship with a high risk profile not inspected in the last five months, — any passenger ship, oil tanker, gas or chemical tanker or bulk carrier, older than 12 years of age, with a standard risk profile not inspected in the last 10 months, or — any passenger ship, oil tanker, gas or chemical tanker or bulk carrier, older than 12 years of age, with a low risk profile not inspected in the last 24 months. (b) An initial or a more detailed inspection, as appropriate, shall be carried out on: — any ship other than a passenger ship, an oil tanker, a gas or chemical tanker or a bulk carrier, older than 12 years of age, with a standard risk profile not inspected in the last 10 months, or — any ship other than a passenger ship, an oil tanker, a gas or chemical tanker or a bulk carrier, older than 12 years of age, with a low risk profile not inspected in the last 24 months. (c) In case of an unexpected factor: — a more detailed or an expanded inspection according to the professional judgement of the inspector, shall be carried out on any ship with a high risk profile or any passenger ship, oil tanker, gas or chemical tanker or bulk carrier, older than 12 years of age, — a more detailed inspection shall be carried out on any ship other than a passenger ship, an oil tanker, a gas or chemical tanker or a bulk carrier, older than 12 years of age. ANNEX II DESIGN OF SHIP RISK PROFILE (referred to in Article 10(2)) Profile High Risk Ship (HRS) Standard Risk Ship (SRS) Low Risk Ship (LRS) Generic parameters Criteria Weighting points Criteria Criteria 1 Type of ship Chemical tankship Gas carrier Oil tankship Bulk carrier Passenger ship 2 neither a high risk nor a low risk ship All types 2 Age of ship all types > 12 y 1 All ages 3a Flag BGW-list Black – VHR, HR, M to HR 2 White Black – MR 1 3b IMO-Audit - - Yes 4a Recognised organisation Performance H - - High M - - - L Low 1 - VL Very Low - 4b EU recognised - - Yes 5 Company Performance H - - High M - - - L Low 2 - VL Very low - Historical parameters 6 Number of deficiencies recorded in each insp. within previous 36 months Deficiencies Not eligible - ≤ 5 (and at least one inspection carried out in previous 36 months) 7 Number of detentions within previous 36 months Detentions ≥ 2 detentions 1 No detention HRS are ships which meet criteria to a total value of 5 or more weighting points. LRS are ships which meet all the criteria of the Low Risk Parameters. SRS are ships which are neither HRS nor LRS. ANNEX III NOTIFICATION (referred to in Article 9(1)) Information to be provided in accordance with Article 9(1): The information listed below shall be submitted to the port authority or body or to the authority or body designated for that purpose at least three days before the expected time of arrival in the port or anchorage or before leaving the previous port or anchorage if the voyage is expected to take fewer than three days: (a) ship identification (name, call sign, IMO identification number or MMSI number); (b) planned duration of the call; (c) for tankers: (i) configuration: single hull, single hull with SBT, double hull; (ii) condition of the cargo and ballast tanks: full, empty, inerted; (iii) volume and nature of the cargo; (d) planned operations at the port or anchorage of destination (loading, unloading, other); (e) planned statutory survey inspections and substantial maintenance and repair work to be carried out whilst in the port of destination; (f) date of last expanded inspection in the Paris MOU region. ANNEX IV LIST OF CERTIFICATES AND DOCUMENTS (referred to in Article 13(1)) 1. International Tonnage Certificate (1969). 2. — Passenger Ship Safety Certificate, — Cargo Ship Safety Construction Certificate, — Cargo Ship Safety Equipment Certificate, — Cargo Ship Safety Radio Certificate, — Exemption certificate, including, where appropriate, the list of cargoes, — Cargo Ship Safety Certificate. 3. International Ship Security Certificate (ISSC). 4. Continuous Synopsis Record. 5. International Certificate of Fitness for Carriage of Liquefied Gases in Bulk; — Certificate of Fitness for the Carriage of Liquefied Gases in Bulk. 6. International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk; — Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk. 7. International Oil Pollution Prevention Certificate. 8. International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk. 9. International Load Line Certificate (1966); — International Load Line Exemption Certificate. 10. Oil record book, parts I and II. 11. Cargo record book. 12. Minimum Safe Manning Document. 13. Certificates or any other documents required in accordance with the provisions of the STCW 78/95. 14. Medical certificates (see ILO Convention No 73 concerning Medical Examination of Seafarers). 15. Table of shipboard working arrangements (ILO Convention No 180 and STCW 78/95). 16. Records of hours of work and rest of seafarers (ILO Convention No 180). 17. Stability information. 18. Copy of the Document of Compliance and the Safety Management Certificate issued, in accordance with the International Management Code for the Safe Operation of Ships and for Pollution Prevention (SOLAS 74, Chapter IX). 19. Certificates as to the ship’s hull strength and machinery installations issued by the recognised organisation in question (only to be required if the ship maintains its class with a recognised organisation). 20. Document of compliance with the special requirements for ships carrying dangerous goods. 21. High speed craft safety certificate and permit to operate high speed craft. 22. Dangerous goods special list or manifest, or detailed stowage plan. 23. Ship’s log book with respect to the records of tests and drills, including security drills, and the log for records of inspection and maintenance of lifesaving appliances and arrangements and of fire fighting appliances and arrangements. 24. Special purpose ship safety certificate. 25. Mobile offshore drilling unit safety certificate. 26. For oil tankers, the record of oil discharge monitoring and control system for the last ballast voyage. 27. The muster list, fire control plan, and for passenger ships, a damage control plan. 28. Shipboard oil pollution emergency plan. 29. Survey report files (in case of bulk carriers and oil tankers). 30. Reports of previous port State control inspections. 31. For ro ro passenger ships, information on the A/A maximum ratio. 32. Document of authorisation for the carriage of grain. 33. Cargo securing manual. 34. Garbage management plan and garbage record book. 35. Decision support system for masters of passenger ships. 36. SAR cooperation plan for passenger ships trading on fixed routes. 37. List of operational limitations for passenger ships. 38. Bulk carrier booklet. 39. Loading and unloading plan for bulk carriers. 40. Certificate of insurance or any other financial security in respect of civil liability for oil pollution damage (International Convention on Civil Liability for Oil Pollution Damage, 1992). 41. Certificates required under Directive 2009/20/EC of the European Parliament and of the Council of 23 April 2009 on the insurance of shipowners for maritime claims (1). 42. Certificate required under Regulation (EC) No 392/2009 of the European Parliament and of the Council of 23 April 2009 on the liability of carriers of passengers by sea in the event of accidents (2). 43. International Air Pollution Prevention Certificate. 44. International Sewage Pollution Prevention Certificate. (1) See page 128 of this Official Journal. (2) See page 24 of this Official Journal. ANNEX V EXAMPLES OF ‘CLEAR GROUNDS’ (referred to in Article 13(3)) A. Examples of clear grounds for a more detailed inspection 1. Ships identified in Annex I, Part II 2A and 2B. 2. The oil record book has not been properly kept. 3. During examination of the certificates and other documentation, inaccuracies have been revealed. 4. Indications that the crew members are unable to comply with the requirements related to on-board communication set out in Article 18 of Directive 2008/106/EC of the European Parliament and of the Council of 19 November 2008 on the minimum level of training of seafarers (1). 5. A certificate has been fraudulently obtained or the holder of a certificate is not the person to whom that certificate was originally issued. 6. The ship has a master, officer or rating holding a certificate issued by a country which has not ratified the STCW 78/95. 7. Evidence of cargo and other operations not being conducted safely, or in accordance with IMO guidelines, e.g. the content of oxygen in the inert-gas main supply to the cargo tanks is above the prescribed maximum level. 8. Failure of the master on an oil tanker to produce the record of the oil discharge monitoring and control system for the last ballast voyage. 9. Absence of an up-to-date muster list, or crew members not aware of their duties in the event of fire or an order to abandon the ship. 10. The emission of false distress alerts not followed by proper cancellation procedures. 11. The absence of principal equipment or arrangements required by the Conventions. 12. Excessively unsanitary conditions on board the ship. 13. Evidence from the inspector’s general impression and observations that serious hull or structural deterioration or deficiencies exist that may place at risk the structural, watertight or weathertight integrity of the ship. 14. Information or evidence that the master or crew is not familiar with essential shipboard operations relating to the safety of ships or the prevention of pollution, or that such operations have not been carried out. 15. The absence of a table of shipboard working arrangements or of records of hours of work or rest of seafarers. B. Examples of clear grounds for the control of ships on security aspects 1. The inspector may establish clear grounds for further control measures on security during the initial PSC inspection as follows: 1.1. ISSC is not valid or it has expired. 1.2. The ship is at a lower security level than the port. 1.3. Drills related to the security of the ship have not been carried out. 1.4. Records for the last 10 ship/port or ship/ship interfaces are incomplete. 1.5. Evidence or observation that key members of the ship’s personnel cannot communicate with each other. 1.6. Evidence from observations that serious deficiencies exist in security arrangements. 1.7. Information from third parties such as a report or a complaint concerning security-related information. 1.8. The ship holds a subsequent, consecutively issued Interim International Ship Security Certificate (ISSC) and in the professional judgement of the inspector one of the purposes of the ship or company in requesting such a certificate is to avoid full compliance with SOLAS 74 Chapter XI-2 and Part A of the ISPS Code, beyond the period of the initial Interim Certificate. ISPS Code Part A specify the circumstances when an Interim Certificate may be issued. 2. If clear grounds as described above are established, the inspector shall immediately inform the competent security authority (unless the inspector is also an Officer Duly Authorised for Security). The competent security authority shall then decide on what further control measures are necessary taking into account the security level in accordance with Regulation 9 of SOLAS 74, Chapter XI. 3. Clear grounds other than those above are a matter for the Officer Duly Authorised for Security. (1) OJ L 323, 3.12.2008, p. 33. ANNEX VI PROCEDURES FOR THE CONTROL OF SHIPS (referred to in Article 15(1)) Annex I, ‘Port State Control Procedures’, to the Paris MOU and the following instructions from the Paris MOU, in their up-to-date version: — Instruction 33/2000/02: Operational Control on Ferries and Passenger Ships, — Instruction 35/2002/02: Guidelines for PSCOs on Electronic Charts, — Instruction 36/2003/08: Guidance for Inspection on Working and Living Conditions, — Instruction 37/2004/02: Guidelines in Compliance with STCW 78/95 Convention as Amended, — Instruction 37/2004/05: Guidelines on the Inspection of Hours of Work/Rest, — Instruction 37/2004/10: Guidelines for Port State Control Officers on Security Aspects, — Instruction 38/2005/02: Guidelines for PSCO’s Checking a Voyage Data Recorder (VDR), — Instruction 38/2005/05: Guidelines on MARPOL 73/78 Annex I, — Instruction 38/2005/07: Guidelines on Control of the Condition Assessment Scheme (CAS) of Single Hull Oil Tankers, — Instruction 39/2006/01: Guidelines for the Port State Control Officer on the ISM-Code, — Instruction 39/2006/02: Guidelines for Port State Control Officers on Control of GMDSS, — Instruction 39/2006/03: Optimisation of Banning and Notification Checklist, — Instruction 39/2006/10: Guidelines for PSCOs for the Examination of Ballast Tanks and Main Power Failure Simulation (black-out test), — Instruction 39/2006/11: Guidance for Checking the Structure of Bulk Carriers, — Instruction 39/2006/12: Code of Good Practice for Port State Control Officers, — Instruction 40/2007/04: Criteria for Responsibility Assessment of Recognised Organisations (R/O), — Instruction 40/2007/09: Guidelines for Port State Control Inspections for Compliance with Annex VI of MARPOL 73/78. ANNEX VII EXPANDED INSPECTIONS OF SHIPS (referred to in Article 14) An expanded inspection concerns in particular the overall condition of the following risk areas: — Documentation. — Structural condition. — Weathertight condition. — Emergency systems. — Radio communication. — Cargo operations. — Fire safety. — Alarms. — Living and working conditions. — Navigation equipment. — Life saving appliances. — Dangerous goods. — Propulsion and auxiliary machinery. — Pollution prevention. In addition, subject to their practical feasibility or any constraints relating to the safety of persons, the ship or the port, an expanded inspection shall include the verification of specific items of risk areas depending on the type of vessel inspected, as established in accordance with Article 14(3). ANNEX VIII PROVISIONS CONCERNING REFUSAL OF ACCESS TO PORTS AND ANCHORAGES WITHIN THE COMMUNITY (referred to in Article 16) 1. If the conditions described in Article 16(1) are met, the competent authority of the port in which the ship is detained for the third time shall inform the master of the ship in writing that a refusal of access order will be issued which will become applicable immediately after the ship has left the port. The refusal of access order shall become applicable immediately after the ship has left the port after the deficiencies leading to the detention have been remedied. 2. The competent authority shall send a copy of the refusal of access order to the flag State administration, the recognised organisation concerned, the other Member States, and the other signatories to the Paris MOU, the Commission and the Paris MOU Secretariat. The competent authority shall also update the inspection database with information on the refusal of access without delay. 3. In order to have the refusal of access order lifted, the owner or the operator must address a formal request to the competent authority of the Member State that imposed the refusal of access order. This request must be accompanied by a document from the flag State administration issued following an on-board visit by a surveyor duly authorised by the flag State administration, showing that the ship fully conforms to the applicable provisions of the Conventions. The flag State administration shall provide evidence to the competent authority that a visit on board has taken place. 4. The request for the lifting of the refusal of access order must also be accompanied, where appropriate, by a document from the classification society which has the ship in class following an on-board visit by a surveyor from the classification society, showing that the ship conforms to the class standards stipulated by that society. The classification society shall provide evidence to the competent authority that a visit on board has taken place. 5. The refusal of access order may be lifted only after the period referred to Article 16 of this Directive has elapsed and following a re-inspection of the ship at an agreed port. If the agreed port is located in a Member State, the competent authority of that State may, at the request of the competent authority which issued the refusal of access order, authorise the ship to enter the agreed port in order to carry out the re-inspection. In such cases, no cargo operations shall take place at the port until the refusal of access order has been lifted. 6. If the detention which led to the issue of a refusal of access order included deficiencies in the ship’s structure, the competent authority which issued the refusal of access order may require that certain spaces, including cargo spaces and tanks, are made available for examination during the re-inspection. 7. The re-inspection shall be carried out by the competent authority of the Member State that imposed the refusal of access order, or by the competent authority of the port of destination with the agreement of the competent authority of the Member State that imposed the refusal of access order. The competent authority may require up to 14 days’ notice for the re-inspection. Evidence shall be provided to the satisfaction of this Member State that the ship fully complies with the applicable requirements of the Conventions. 8. The re-inspection shall consist of an expanded inspection that must cover at least the relevant items of Annex VII. 9. All costs of this expanded inspection will be borne by the owner or the operator. 10. If the results of the expanded inspection satisfy the Member State in accordance with Annex VII, the refusal of access order must be lifted and the company of the ship informed thereof in writing. 11. The competent authority shall also notify its decision in writing to the flag State administration, the classification society concerned, the other Member States, the other signatories to the Paris MOU, the Commission and the Paris MOU Secretariat. The competent authority must also update the inspection database with information on the removal of the access without delay. 12. Information relating to ships that have been refused access to ports within the Community must be made available in the inspection database and published in conformity with the provisions of Article 26 and of Annex XIII. ANNEX IX INSPECTION REPORT (referred to in Article 17) The inspection report must contain at least the following items. I. General 1. Competent authority that wrote the report 2. Date and place of inspection 3. Name of the ship inspected 4. Flag 5. Type of ship (as indicated in the Safety Management Certificate) 6. IMO identification number 7. Call sign 8. Tonnage (gt) 9. Deadweight tonnage (where relevant) 10. Year of construction as determined on the basis of the date indicated in the ship’s safety certificates 11. The classification society or classification societies as well as any other organisation, where relevant, which has/have issued to this ship the classification certificates, if any 12. The recognised organisation or recognised organisations and/or any other party which has/have issued to this ship certificates in accordance with the applicable Conventions on behalf of the flag State 13. Name and address of the ship’s company or the operator 14. Name and address of the charterer responsible for the selection of the ship and type of charter in the case of ships carrying liquid or solid cargoes in bulk 15. Final date of writing the inspection report 16. Indication that detailed information on an inspection or a detention may be subject to publication. II. Information relating to inspection 1. Certificates issued in application of the relevant Conventions, authority or organisation that issued the certificate(s) in question, including the date of issue and expiry 2. Parts or elements of the ship that were inspected (in the case of more detailed or expanded inspection) 3. Port and date of the last intermediate or annual or renewal survey and the name of the organisation which carried out the survey 4. Type of inspection (inspection, more detailed inspection, expanded inspection) 5. Nature of the deficiencies 6. Measures taken. III. Additional information in the event of detention 1. Date of detention order 2. Date of lifting the detention order 3. Nature of the deficiencies warranting the detention order (references to Conventions, if relevant) 4. Indication, where relevant, of whether the recognised organisation or any other private body that carried out the survey has a responsibility in relation to the deficiencies which, alone or in combination, led to detention 5. Measures taken. ANNEX X CRITERIA FOR DETENTION OF A SHIP (referred to in Article 19(3)) INTRODUCTION Before determining whether deficiencies found during an inspection warrant detention of the ship involved, the inspector must apply the criteria mentioned below in points 1 and 2. Point 3 includes examples of deficiencies that may for themselves warrant detention of the ship involved (see Article 19(4)). Where the ground for detention is the result of accidental damage suffered on the ship’s voyage to a port, no detention order shall be issued, provided that: (a) due account has been given to the requirements contained in Regulation I/11(c) of SOLAS 74 regarding notification to the flag State administration, the nominated surveyor or the recognised organisation responsible for issuing the relevant certificate; (b) prior to entering a port, the master or shipowner has submitted to the port State control authority details on the circumstances of the accident and the damage suffered and information about the required notification of the flag State administration; (c) appropriate remedial action, to the satisfaction of the Authority, is being taken by the ship; and (d) the authority has ensured, having been notified of the completion of the remedial action, that deficiencies which were clearly hazardous to safety, health or the environment have been rectified. 1. Main criteria When exercising his professional judgement as to whether or not a ship should be detained the inspector must apply the following criteria: Timing: Ships which are unsafe to proceed to sea must be detained upon the first inspection irrespective of how much time the ship will stay in port. Criterion: The ship is detained if its deficiencies are sufficiently serious to merit an inspector returning to satisfy himself that they have been rectified before the ship sails. The need for the inspector to return to the ship is a measure of the seriousness of the deficiencies. However, it does not impose such an obligation for every case. It implies that the authority must verify one way or another, preferably by a further visit, that the deficiencies have been rectified before departure. 2. Application of main criteria When deciding whether the deficiencies found in a ship are sufficiently serious to merit detention the inspector must assess whether: 1. the ship has relevant, valid documentation; 2. the ship has the crew required in the Minimum Safe Manning Document. During inspection the inspector must further assess whether the ship and/or crew is able to: 3. navigate safely throughout the forthcoming voyage; 4. safely handle, carry and monitor the condition of the cargo throughout the forthcoming voyage; 5. operate the engine room safely throughout the forthcoming voyage; 6. maintain proper propulsion and steering throughout the forthcoming voyage; 7. fight fires effectively in any part of the ship if necessary during the forthcoming voyage; 8. abandon ship speedily and safely and effect rescue if necessary during the forthcoming voyage; 9. prevent pollution of the environment throughout the forthcoming voyage; 10. maintain adequate stability throughout the forthcoming voyage; 11. maintain adequate watertight integrity throughout the forthcoming voyage; 12. communicate in distress situations if necessary during the forthcoming voyage; 13. provide safe and healthy conditions on board throughout the forthcoming voyage; 14. provide the maximum of information in case of accident. If the answer to any of these assessments is negative, taking into account all deficiencies found, the ship must be strongly considered for detention. A combination of deficiencies of a less serious nature may also warrant the detention of the ship. 3. To assist the inspector in the use of these guidelines, there follows a list of deficiencies, grouped under relevant Conventions and/or codes, which are considered of such a serious nature that they may warrant the detention of the ship involved. This list is not intended to be exhaustive. 3.1. General The lack of valid certificates and documents as required by the relevant instruments. However, ships flying the flag of States not party to a relevant Convention or not having implemented another relevant instrument, are not entitled to carry the certificates provided for by the Convention or other relevant instrument. Therefore, absence of the required certificates should not by itself constitute reason to detain these ships; however, in applying the ‘no more favourable treatment’ clause, substantial compliance with the provisions is required before the ship sails. 3.2. Areas under SOLAS 74 1. Failure of the proper operation of propulsion and other essential machinery, as well as electrical installations. 2. Insufficient cleanliness of engine room, excessive amount of oily-water mixtures in bilges, insulation of piping, including exhaust pipes in engine room contaminated by oil, improper operation of bilge pumping arrangements. 3. Failure of the proper operation of emergency generator, lighting, batteries and switches. 4. Failure of the proper operation of the main and auxiliary steering gear. 5. Absence, insufficient capacity or serious deterioration of personal life-saving appliances, survival craft and launching arrangements. 6. Absence, non-compliance or substantial deterioration of fire detection system, fire alarms, firefighting equipment, fixed fire-extinguishing installation, ventilation valves, fire dampers, quick-closing devices to the extent that they cannot comply with their intended use. 7. Absence, substantial deterioration or failure of proper operation of the cargo deck area fire protection on tankers. 8. Absence, non-compliance or serious deterioration of lights, shapes or sound signals. 9. Absence or failure of the proper operation of the radio equipment for distress and safety communication. 10. Absence or failure of the proper operation of navigation equipment, taking the provisions of SOLAS 74, Regulation V/16.2 into account. 11. Absence of corrected navigational charts, and/or all other relevant nautical publications necessary for the intended voyage, taking into account that a type approved electronic chart display and information system (ECDIS) operating on official data may be used as a substitute for the charts. 12. Absence of non-sparking exhaust ventilation for cargo pump rooms. 13. Serious deficiency in the operational requirements, as described in Section 5.5 of Annex 1 to the Paris MOU. 14. Number, composition or certification of crew not corresponding with the safe manning document. 15. Failure to carry out the enhanced survey programme in accordance with SOLAS 74, Chapter XI, Regulation 2. 3.3. Areas under the IBC Code 1. Transport of a substance not mentioned in the Certificate of Fitness or missing cargo information. 2. Missing or damaged high-pressure safety devices. 3. Electrical installations not intrinsically safe or not corresponding to code requirements. 4. Sources of ignition in hazardous locations. 5. Contraventions of special requirements. 6. Exceeding of maximum allowable cargo quantity per tank. 7. Insufficient heat protection for sensitive products. 3.4. Areas under the IGC Code 1. Transport of a substance not mentioned in the Certificate of Fitness or missing cargo information. 2. Missing closing devices for accommodation or service spaces. 3. Bulkhead not gastight. 4. Defective air locks. 5. Missing or defective quick-closing valves. 6. Missing or defective safety valves. 7. Electrical installations not intrinsically safe or not corresponding to code requirements. 8. Ventilators in cargo area not operable. 9. Pressure alarms for cargo tanks not operable. 10. Gas detection plant and/or toxic gas detection plant defective. 11. Transport of substances to be inhibited without valid inhibitor certificate. 3.5. Areas under LL 66 1. Significant areas of damage or corrosion, or pitting of plating and associated stiffening in decks and hull affecting seaworthiness or strength to take local loads, unless proper temporary repairs for a voyage to a port for permanent repairs have been carried out. 2. A recognised case of insufficient stability. 3. The absence of sufficient and reliable information, in an approved form, which by rapid and simple means, enables the master to arrange for the loading and ballasting of his ship in such a way that a safe margin of stability is maintained at all stages and at varying conditions of the voyage, and that the creation of any unacceptable stresses in the ship’s structure are avoided. 4. Absence, substantial deterioration or defective closing devices, hatch closing arrangements and watertight doors. 5. Overloading. 6. Absence of draft mark or draft mark impossible to read. 3.6. Areas under MARPOL 73/78, Annex I 1. Absence, serious deterioration or failure of proper operation of the oily-water filtering equipment, the oil discharge monitoring and control system or the 15 ppm alarm arrangements. 2. Remaining capacity of slop and/or sludge tank insufficient for the intended voyage. 3. Oil Record Book not available. 4. Unauthorised discharge bypass fitted. 5. Survey report file missing or not in conformity with Regulation 13G(3)(b) of MARPOL 73/78. 3.7. Areas under MARPOL 73/78, Annex II 1. Absence of the P&A Manual. 2. Cargo is not categorised. 3. No cargo record book available. 4. Transport of oil-like substances without satisfying the requirements or without an appropriately amended certificate. 5. Unauthorised discharge bypass fitted. 3.8. Areas under MARPOL 73/78, Annex V 1. Absence of the garbage management plan. 2. No garbage record book available. 3. Ship’s personnel not familiar with disposal/discharge requirements of garbage management plan. 3.9. Areas under the STCW 78/95 and Directive 2008/106/EC. 1. Failure of seafarers to hold a certificate, to have an appropriate certificate, to have a valid dispensation or to provide documentary proof that an application for an endorsement has been submitted to the flag State administration. 2. Evidence that a certificate has been fraudulently obtained or the holder of a certificate is not the person to whom that certificate was originally issued. 3. Failure to comply with the applicable safe manning requirements of the flag State administration. 4. Failure of navigational or engineering watch arrangements to conform to the requirements specified for the ship by the flag State administration. 5. Absence in a watch of a person qualified to operate equipment essential to safe navigation, safety radio communications or the prevention of marine pollution. 6. Failure to provide proof of professional proficiency for the duties assigned to seafarers for the safety of the ship and the prevention of pollution. 7. Inability to provide for the first watch at the commencement of a voyage and for subsequent relieving watches persons who are sufficiently rested and otherwise fit for duty. 3.10. Areas under the ILO Conventions 1. Insufficient food for voyage to next port. 2. Insufficient potable water for voyage to next port. 3. Excessively unsanitary conditions on board. 4. No heating in accommodation of a ship operating in areas where temperatures may be excessively low. 5. Insufficient ventilation in accommodation of a ship. 6. Excessive garbage, blockage by equipment or cargo or otherwise unsafe conditions in passageways/accommodations. 7. Clear evidence that watchkeeping and other duty personnel for the first watch or subsequent relieving watches are impaired by fatigue. 3.11. Areas which may not warrant a detention, but where, e.g. cargo operations have to be suspended. Failure of the proper operation (or maintenance) of inert gas system, cargo-related gear or machinery are considered sufficient grounds for stopping cargo operation. ANNEX XI MINIMUM CRITERIA FOR INSPECTORS (referred to in Article 22(1) and (5)) 1. Inspectors must have appropriate theoretical knowledge and practical experience of ships and their operation. They must be competent in the enforcement of the requirements of Conventions and of the relevant port State control procedures. This knowledge and competence in enforcing international and Community requirements must be acquired through documented training programmes. 2. Inspectors must, as a minimum, have either: (a) appropriate qualifications from a marine or nautical institution and relevant seagoing experience as a certificated ship officer holding or having held a valid STCW II/2 or III/2 certificate of competency not limited as regards the operating area or propulsion power or tonnage; or (b) passed an examination recognised by the competent Authority as a naval architect, mechanical engineer or an engineer related to the maritime fields and worked in that capacity for at least five years; or (c) a relevant university degree or equivalent and have properly trained and qualified as ship safety inspectors. 3. The inspector must have: — completed a minimum of one year’s service as a flag-State inspector either dealing with surveys and certification in accordance with the Conventions or involved in the monitoring of the activities of recognised organisations to which statutory tasks have been delegated, or — gained an equivalent level of competence by following a minimum of one year’s field training participating in Port State Control inspections under the guidance of experienced Port State Control Officers. 4. The inspectors mentioned under 2(a) must have gained a maritime experience of at least 5 years, including periods served at sea as officers in the deck- or engine-department respectively, or as a flag State inspector or as an assistant port State control inspector. Such experience shall include a period of at least two years at sea as a deck or engine officer. 5. The inspectors must have the ability to communicate orally and in writing with seafarers in the language most commonly spoken at sea. 6. Inspectors not fulfilling the above criteria are also accepted if they are employed by the competent authority of a Member State for port State control at the date of adoption of this Directive. 7. Where in a Member State inspections referred to in Article 15(1) and (2) are performed by port State control inspectors; those inspectors shall have appropriate qualifications, which shall include sufficient theoretical and practical experience in maritime security. This shall normally include: (a) a good understanding of maritime security and how it is applied to the operations being examined; (b) a good working knowledge of security technologies and techniques; (c) a knowledge of inspection principles, procedures and techniques; (d) a working knowledge of the operations being examined. ANNEX XII FUNCTIONALITIES OF THE INSPECTION DATABASE (referred to in Article 24(1)) 1. The inspection database shall include at least the following functionalities: — incorporate inspection data of Member States and all signatories to the Paris MOU, — provide data on the ship risk profile and on ships due for inspections, — calculate the inspection commitments for each Member State, — produce the white as well as the grey and black list of flag States, referred to in Article 16(1), — produce data on the performance of companies, — identify the items in risk areas to be checked at each inspection. 2. The inspection database shall have the capability to adapt to future developments and to interface with other Community maritime safety databases, including SafeSeaNet, which shall provide data on ships’ actual calls to ports of Member States and, where appropriate, to relevant national information systems. 3. A deep hyperlink shall be provided from the inspection database to the Equasis information system. Member States shall encourage that the public and private databases relating to ship inspection accessible through Equasis are consulted by the inspectors. ANNEX XIII PUBLICATION OF INFORMATION RELATED TO INSPECTIONS, DETENTIONS AND REFUSALS OF ACCESS IN PORTS AND ANCHORAGES OF MEMBER STATES (referred to in Article 26) 1. Information published in accordance with Article 26 must include the following: (a) name of the ship; (b) IMO identification number; (c) type of ship; (d) tonnage (gt); (e) year of construction as determined on the basis of the date indicated in the ship’s safety certificates; (f) name and address of the company of the ship; (g) in the case of ships carrying liquid or solid cargoes in bulk, the name and address of the charterer responsible for the selection of the ship and the type of charter; (h) flag State; (i) classification and statutory certificates issued in accordance with the relevant Conventions, and the authority or organisation that issued each one of the certificates in question, including the date of issue and expiry; (j) port and date of the last intermediate or annual survey for the certificates in point (i) above and the name of the authority or organisation which carried out the survey; (k) date, country, port of detention. 2. For ships which have been detained, information published in accordance with Article 26 must also include: (a) number of detentions during the previous 36 months; (b) date when the detention was lifted; (c) duration of detention, in days; (d) the reasons for detention, in clear and explicit terms; (e) indication, where relevant, of whether the recognised organisation that carried out the survey has a responsibility in relation to the deficiencies which, alone or in combination, led to detention; (f) description of the measures taken in the case of a ship which has been allowed to proceed to the nearest appropriate repair yard; (g) if the ship has been refused access to any port or anchorage within the Community, the reasons for the measure in clear and explicit terms. ANNEX XIV DATA PROVIDED IN THE CONTEXT OF MONITORING IMPLEMENTATION (referred to in Article 29) 1. Every year Member States must provide the Commission with the following data for the preceding year by 1 April at the latest. 1.1. Number of inspectors acting on their behalf in the framework of port State control This information must be communicated to the Commission using the following model table (1) (2). Port/area Number of full-time inspectors (A) Number of part-time inspectors (B) Conversion of (B) to full-time (C) Total (A+C) Port X/or Area X … Port Y/or Area Y … TOTAL 1.2. Total number of individual ships that entered their ports at national level. The figure shall be the number of ships covered by this Directive that entered their ports at national level counted only once. 2. Member States must: (a) provide the Commission every six months with a list of calls at port of individual ships, other than regular passenger and freight ferry services, that entered their ports or which have notified to a port authority or body their arrival in an anchorage, containing for each movement of the ship its IMO identification number, its date of arrival and the port. The list shall be provided in the form of a spreadsheet programme enabling an automatic retrieval and processing of the abovementioned information. The list shall be provided within 4 months from the end of the period to which data pertained; and (b) provide the Commission with separate lists of regular passenger ferry services and regular freight ferry services referred to in point (a), not later than six months following the implementation of this Directive, and thereafter each time changes take place in such services. The list shall contain for each ship its IMO identification number, its name and the route covered by the ship. The list shall be provided in the form of a spreadsheet programme enabling an automatic retrieval and processing of the abovementioned information. (1) Where the inspections carried out in the context of port State control represent only part of the inspectors' work, the total number of inspectors must be converted to a number equivalent to full-time inspectors. Where the same inspector works in more than one port or geographical area the applicable part-time equivalent must be counted in each port. (2) This information must be provided at national level and for each port of the Member State concerned. For the purposes of this Annex, a port is taken to mean an individual port or the geographical area covered by an inspector or team of inspectors, comprising several individual ports where appropriate. ANNEX XV PART A Repealed Directive with its successive amendments (referred to in Article 37) Council Directive 95/21/EC (OJ L 157, 7.7.1995, p. 1) Council Directive 98/25/EC (OJ L 133, 7.5.1998, p. 19) Commission Directive 98/42/EC (OJ L 184, 27.6.1998, p. 40) Commission Directive 1999/97/EC (OJ L 331, 23.12.1999, p. 67) Directive 2001/106/EC of the European Parliament and of the Council (OJ L 19, 22.1.2002, p. 17) Directive 2002/84/EC of the European Parliament and of the Council (OJ L 324, 29.11.2002, p. 53) Only Article 4 PART B List of time limits for transposition into national law (referred to in Article 37) Directive Time limit for transposition Directive 95/21/EC 30 June 1996 Directive 98/25/EC 30 June 1998 Directive 98/42/EC 30 September 1998 Directive 1999/97/EC 13 December 2000 Directive 2001/106/EC 22 July 2003 Directive 2002/84/EC 23 November 2003 ANNEX XVI Correlation table (referred to in Article 37) Directive 95/21/EC This Directive Article 1, introductory wording Article 1, introductory wording Article 1, first indent Article 1(a) Article 1, second indent Article 1(b) – Article 1(c) Article 2, introductory wording Article 2, introductory wording Article 2(1), introductory wording Article 2(1), introductory wording Article 2(1), first indent Article 2(1)(a) Article 2(1), second indent Article 2(1)(b) Article 2(1), third indent Article 2(1)(c) Article 2(1), fourth indent Article 2(1)(d) Article 2(1), fifth indent Article 2(1)(e) Article 2(1), sixth indent Article 2(1)(f) Article 2(1), seventh indent Article 2(1)(g) Article 2(1), eighth indent Article 2(1)(h) Article 2(2) Article 2(2) – Article 2(3) – Article 2(4) Article 2(3) Article 2(5) Article 2(4) – – Article 2(6) – Article 2(7) Article 2(5) Article 2(8) – Article 2(9) – Article 2(10) Article 2(6) Article 2(11) Article 2(7) Article 2(12) Article 2(8) Article 2(13) – Article 2(14) Article 2(9) Article 2(15) – Article 2(16) Article 2(10) Article 2(17) – Article 2(18) – Article 2(19) – Article 2(20) – Article 2(21) – Article 2(22) Article 3(1), first subparagraph Article 3(1), first subparagraph – Article 3(1), second subparagraph – Article 3(1), third subparagraph Article 3(1), second subparagraph Article 3(1), fourth subparagraph – Article 3(1), fifth subparagraph – Article 3(1), sixth subparagraph Article 3(2) to (4) Article 3(2) to (4) – Article 4(1) Article 4 Article 4(2) Article 5 – – Article 5 – Article 6 – Article 7 – Article 8 – Article 9 – Article 10 – Article 11 – Article 12 Article 6(1), introductory wording – – Article 13(1), introductory wording Article 6(1)(a) Article 13(1)(a) – Article 13(1)(b) Article 6(1)(b) Article 13(1)(c) Article 6(2) – – Article 13(2) Article 6(3) Article 13(3) Article 6(4) – Article 7 – Article 7a – Article 7b – – Article 14 – Article 15 – Article 16 Article 8 Article 17 – Article 18 Article 9(1) and (2) Article 19(1) and (2) Article 9(3), first sentence Article 19(3) Article 9(3), sentences 2 to 4 Article 19(4) Article 9(4) to (7) Article 19(5) to (8) – Article 19(9) and (10) Article 9a – Article 10(1) to (3) Article 20(1) to (3) – Article 20(4) Article 11(1) Article 21(1) – Article 21(2) Article 11(2) Article 21(3), first subparagraph Article 11(3), first subparagraph – Article 11(3), second subparagraph Article 21(3), second subparagraph Article 11(4) to (6) Article 21(4) to (6) Article 12(1) to (3) Article 22(1) to (3) Article 12(4) Article 22(4) – Article 22(5) to (7) Article 13(1) to (2) Article 23(1) and (2) – Article 23(3) to (5) Article 14 – Article 15 – – Article 24 – Article 25 – Article 26 – Article 27 Article 16(1) and (2) Article 28(1) and (2) Article 16(2a) Article 28(3) Article 16(3) Article 28(4) Article 17 Article 29 – Article 30 Article 18 Article 31 Article 19 Article 32 – Article 33 Article 19a Article 34 – Article 35 Article 20 Article 36 – Article 37 Article 21 Article 38 Article 22 Article 39 Annex I – – Annex I – Annex II – Annex III Annex II Annex IV Annex III Annex V Annex IV Annex VI Annex V Annex VII Annex VI Annex X Annex VII Annex XI – Annex XII Annex VIII Annex XIII Annex IX Annex IX Annex X Annex XIV Annex XI Annex VIII Annex XII – – Annex XV – Annex XVI

Summary: Maritime safety: port State control Maritime safety: port State control SUMMARY OF: Directive 2009/16/EC on port State control WHAT IS THE AIM OF THE DIRECTIVE? It aims to reduce substandard shipping in EU waters by: ensuring ships respect EU and international maritime safety and environmental rules;establishing common criteria for ship inspections. It recasts Directive 95/21/EC on port State control of shipping which had been substantially amended several times. KEY POINTS The legislation applies to any eligible ship and its crew calling at, or anchored in, an EU port. EU governments must ensure they have a sufficient number of qualified inspectors with the necessary resources to carry out the inspections. All eligible ships using an EU port are given a risk profile in the THETIS inspection database. This is based on criteria such as the type and age of a vessel, and determines the thoroughness and frequency of the inspections. To make the planning of inspections easier, THETIS is linked to the SafeSeaNet system which provides information on ships in, or expected at, all EU ports. Annual inspections are compulsory for ships with a high-risk profile and are optional for others. Priority is given to inspecting vessels that infrequently dock at EU ports. Initial inspections check that certificates and documents are in order and assess a ship’s overall condition. If deficiencies are discovered, the ship is subject to a more detailed inspection. More detailed inspections are reserved for high-risk profile vessels, passenger ships, and oil, gas, chemical and bulk carriers over 12 years of age. Any deficiencies discovered must be rectified. If these are clearly a risk to safety, health or the environment, the vessel is detained until they are made good. National authorities may refuse port access to ships which have been detained more than twice during the previous 2 to 3 years. Shipowners or operators may appeal against any detention or refusal of access. The European Commission maintains and updates the inspection database. It regularly publishes details of companies with low or very low compliance rates on the THETIS website. The legislation does not cover: fishing or naval support vessels;warships;certain types of wooden ships; orprivate yachts. The directive was amended by Directive (EU) 2017/2110 which widens the scope of Directive 2009/16/EC to include inspections of ro-ro (roll-on/roll-off) passenger ships and high-speed passenger ships in regular service. Before these ships start to operate on a regular service, the relevant authorities must inspect them to ensure that they fulfil the requirements for the safe operation of a regular service. If a ship has been inspected by another EU country within the previous 8 months and deemed satisfactory to safely operate a regular service, the ship does not need to undergo a further inspection. FROM WHEN DOES THE DIRECTIVE APPLY? It has applied since 17 June 2009. Directive 2009/16/EC revised and replaced Directive 95/21/EC (and its subsequent amendments). The new rules contained in Directive 2009/16/EC had to become law in the EU countries by 2010. BACKGROUND For more information, see: EU actions on safety and environment protection (European Commission) Port State Control (European Maritime Safety Agency). MAIN DOCUMENT Directive 2009/16/EC of the European Parliament and of the Council of 23 April 2009 on port State control (Recast) (OJ L 131, 28.5.2009, pp. 57-100) Successive amendments to Directive 2009/16/EC have been incorporated in the original text. This consolidated version is of documentary value only. RELATED DOCUMENT Directive (EU) 2017/2110 of the European Parliament and of the Council of 15 November 2017 on a system of inspections for the safe operation of ro-ro passenger ships and high-speed passenger craft in regular service and amending Directive 2009/16/EC and repealing Council Directive 1999/35/EC (OJ L 315, 30.11.2017, pp. 61-77) last update 16.01.2019