ny of the personal data is collected, it must be with the permission of the user and processed under legal standards.
2 How can Enterprises be Compliant with GDPR in Mobile Device Management?
MDM gives you a better hold of security practices by allowing you to control and manage the devices in a better way. It’s a must that enterprise mobility and GDPR go hand in hand to avoid any sort of security or user rights disputes.
One may argue that fines and penalties are not the worst to happen in case of not being able to comply with the GDPR standards, but in reality, it is. The fine is usually 4% of annual global revenue or the hefty amount of €20 million, whichever among them stands higher. Along with that, it costs the company in terms of its reputation and loss of future business growth.
Considering all this, the following are the five ways to comply with the GDPR in MDM:
1Data Protection Impact Assessment (DPIA)
If put simply, it’s a process designed to help you uncover the potential security concerns regarding the data processing in your system. It helps you identify the risks on the go and take the essential measures to reduce the occurrence of those risks in the future.
As soon as any of the risks are identified, the best practice is to set a policy that reduces its occurrence for users in the future. For example, during risk assessment, you may identify that the location tracking feature of your MDM is non-compliant with the GDPR standards as it is collecting user location data without prompting the user for his permission.
In such a case, you need to set up a security policy right away that enables the MDM to prompt the user for his permission whenever the location tracking feature is enabled.
2Policy for BYOD Devices
Many companies operate on the model of Bring Your Own Devices (BYOD) to save resources or for an ease of use. Although it seems like a feasible option in terms of finances, it can pose serious security concerns. Therefore, it’s important that Bring Your Own Device GDPR is in place.
To handle this problem, your MDM must have a system to keep the personal and professional data separate. It allows mobile devices to operate in two different modes: Personal and Work. That way, the employees can keep their personal data out of the legalities and the professional data under standard security measures.
But to have a proper GDPR in this model is important. Two main problems include ensuring the protection of user’s personal data from the policies and gaining the consent of the users to add two modes to their devices. However, both are important elements to ensure that the devices abide by GDPR standards and do not cause any potential risk to the company.
3Access the Data Protection Impact of Your MDM
It’s important that you keep on accessing and analyzing the data protection impact of your MDM solution. This helps you identify the loopholes and risks in your system, giving you the time and bandwidth to solve them before they turn into unsolvable issues.
It’s more of a continuous analysis of your MDM to help solve the issues even before they occur on the user’s end.
4Evaluate Coverage of MDM Solution
To gain a better understanding of how well your MDM is working, it's important to evaluate its coverage. By coverage, we mean the elements of your business and user data managed under the MDM. Two such examples include Device Inventory and Network Logs.
Device Inventory is a centralized dashboard for the administrator to access the list of all the registered devices along with their details. This makes it easier for you to access the data about any device. Network logs, on the other hand, are the record of all the transactions or events taking place on individual devices.
By having a better understanding of your MDM’s coverage, you can make smart GDPR mobile device management decisions.
5Apply MDM Solution to Secure Personal Data
Lastly, it’s necessary to make the most out of the MDM solution by applying the necessary security measures to protect the user’s personal data. This restricts the user's actions and auto-c