for your employee,
- Any employee Medicare tax you withhold or agree to pay for your employee,
- Any federal income tax you withhold,
- Any advance EIC payments you make, and
- Any state employment taxes you withhold.
Employee's Social Security Number
You must keep a record of your employee's name and Social Security number exactly as they appear on his or her Social Security card if you pay the employee:
- Social Security and Medicare wages, or
- Wages from which you withhold federal income tax.
You must ask for your employee's Social Security number no later than the first day on which you pay the wages. You may wish to ask for it when you hire your employee.
An employee who does not have a Social Security number must apply for one on Form SS-5, Application for a Social Security Card. An employee who has lost his or her Social Security card or whose name is not correctly shown on the card should apply for a new card. Employees may get Form SS-5 from any Social Security Administration office or by calling l-800-772-1213.
How Long To Keep Records
Keep your employment tax records for at least four years after the due date of the return on which you report the taxes or the date the taxes were paid, whichever is later.
Department of Industrial Relations
649 Monroe St.
Montgomery, AL 36131-0099
Employment Security Tax
Department of Labor and Workforce Development
PO Box 11509
Juneau, AK 99811-5509
Unemployment Tax - 911B
Department of Economic Security
PO Box 6028
Phoenix, AZ 85005-6028
Department of Workforce Services
PO Box 2981
Little Rock, AR 72203-2981
Account Services Group, MIC-90
PO Box 942880
Sacramento, CA 94280
Unemployment Insurance Operations
Department of Labor and Employment
PO Box 8789
Denver, CO 80201-8789
Connecticut Department of Labor
200 Folly Brook Blvd.
Wethersfield, CT 06109-1114
Division of Unemployment Insurance
Department of Labor
PO Box 9950
Wilmington, DE 19809-0950
District of Columbia
Department of Employment Services
Office of Unemployment Compensation Tax Division
609 H Street, NE, 3rd Floor
Washington, DC 20001-4347
Unemployment Compensation Services
Agency for Workforce Innovation
107 E. Madison Street MSC 229
Tallahassee, FL 32399-0180
Department of Labor
148 Andrew Young International Blvd., Suite 800
Atlanta, GA 30303
Department of Labor and Industrial Relations
830 Punchbowl Street, Rm. 437
Honolulu, HI 96813
Department of Employment
317 Main Street
Boise, ID 83735-0002
Department of Employment Security
33 South State Street
Chicago, IL 60603
Department of Workforce Development
10 North Senate Avenue
Room SE 106 Indianapolis, IN 46204-2277
1000 East Grand Avenue
Des Moines, IA 50319-0209
Department of Human Resources
401 SW Topeka Blvd.
Topeka, KS 66603-3182
Division for Employment Services
PO Box 948
Frankfort, KY 40602-0948
Louisiana Workforce Commission
PO Box 94094
Baton Rouge, LA 70804
Department of Labor
PO Box 259
Augusta, ME 04332-0259
Department of Labor, Licensing & Regulation
1100 North Eutaw Street
Baltimore, MD 21201-2201
Division of Employment and Training
19 Staniford Street
Boston, MA 02114-2589
Department of Labor & Economic Growth
3024 W. Grand Boulevard
Detroit, MI 48202-6024
Department of Employment & Economic Development
332 Minnesota Street
St. Paul, MN 55101-1351
Department of Employment Security
PO Box 1699
Jackson, MS 39215-1699
Division of Employment Security
PO Box 59
Jefferson City, MO 65104-0059
Unemployment Insurance Division
PO Box 6339
Helena, MT 59604-6339
Department of Labor
PO Box 94600
State House Station
Lincoln, NE 68509-4600
Department of Employment Training and Rehabilitation
500 East Third Street
Carson City, NV 89713-0030
Department of Employment Security
32 South Main Street
Concord, NH 03301-4857
Department of Labor & Workforce Development
P.O. Box 947
Trenton, NJ 08625-0947
Department of Workforce Solutions
PO Box 2281
Albuquerque, NM 87103-2281
Department of Labor
State Campus, Building 12
Albany, NY 1224-03390
Employment Security Commission
PO Box 26504
Raleigh, NC 27611-6504
Job Service of North Dakota
PO Box 5507
Bismarck, ND 58506-5507
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