Oregon Public Employees Retirement Fund OPERF Investment Division Oregon Public Employees Retirement Fund OPERF The OPERF is managed by the Oregon State Treasury under the direction of the Oregon Investment Council The Councils statutory mandate is to achieve the highest return possible on its investments The Oregon State Treasury does not administer the Oregon Public Employees Retirement System PERS is directed by its own independent board and administered by its own agency based in Tigard Oregon Oregon PERS website Oregon PERS Returns Updated Monthly Oregon PERS Returns Updated Quarterly OPERF Q2 2018 Performance Review OPERF Private Equity Portfolio Information OPERF Real Estate Portfolio Information OPERF Alternatives Portfolio Information OPERF Opportunity Portfolio Information Oregon Investment Council Oregon PERS Returns Updated Monthly 2018 Oregon PERS Monthly Returns November 30 2018 Oregon PERS Monthly Returns October 31 2018 Oregon PERS Monthly Returns September 30 2018 Oregon PERS Monthly Returns August 31 2018 Oregon PERS Monthly Returns July 31 2018 Oregon PERS Monthly Returns June 30 2018 Oregon PERS Monthly Returns May 31 2018 Oregon PERS Monthly Returns April 30 2018 Oregon PERS Monthly Returns March 31 2018 Oregon PERS Monthly Returns February 28 2018 Oregon PERS Monthly Returns January 31 2018 2017 Oregon PERS Monthly Returns December 31 2017 Oregon PERS Monthly Returns November 30 2017 Oregon PERS Monthly Returns October 31 2017 Oregon PERS Monthly Returns September 30 2017 Oregon PERS Monthly Returns August 31 2017 Oregon PERS Monthly Returns July 31 2017 Oregon PERS Monthly Returns June 30 2017 Oregon PERS Monthly Returns May 31 2017 Oregon PERS Monthly Returns April 30 2017 Oregon PERS Monthly Returns March 31 2017 Oregon PERS Monthly Returns February 28 2017 Oregon PERS Monthly Returns January 31 2017 2016 Oregon PERS Monthly Returns December 31 2016 Oregon PERS Monthly Returns November 30 2016 Oregon PERS Monthly Returns October 31 2016 Oregon PERS Monthly Returns September 31 2016 Oregon PERS Monthly Returns August 31 2016 Oregon PERS Monthly Returns July 31 2016 Oregon PERS Monthly Returns June 30 2016 Oregon PERS Monthly Returns May 31 2016 Oregon PERS Monthly Returns April 30 2016 Oregon PERS Monthly Returns March 31 2016 Oregon PERS Monthly Returns February 29 2016 Oregon PERS Monthly Returns January 31 2016 Oregon PERS Returns Updated Quarterly 2018 Oregon PERS Quarterly Returns September 30 2018 Oregon PERS Quarterly Returns June 30 2018 Oregon PERS Quarterly Returns March 31 2018 2017 Oregon PERS Quarterly Returns December 31 2017 Oregon PERS Quarterly Returns September 30 2017 Oregon PERS Quarterly Returns June 30 2017 Oregon PERS Quarterly Returns March 31 2017 2016 Oregon PERS Quarterly Returns December 31 2016 Oregon PERS Quarterly Returns September 30 2016 Oregon PERS Quarterly Returns June 30 2016 Oregon PERS Quarterly Returns March 31 2016 Oregon PERS Fund Facts Updated Quarterly OPERF Q2 2018 Fund Fact Page

B I I I I O O O B I I I I O O O O O O O B I I O O O O O O O O O O O O O O O O O O O O O O O B I I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O

oregon public employees retirement fund
oregon state treasury


Portland News Serial killer Randy Woodfields legacy pain preening and pointlessness Updated May 13 2012 at 1031 PM Posted May 12 2012 at 910 PM By The OregonianOregonLive Marion County Sheriff Oregon Department of Corrections Woodfield in 1981 and in his most recent prison mug shot Some people need a smoke break at work a little something that takes the hard edge off a day in the office At 53 Chuck Heaths healthier addiction is the Internet where he devours sports and follows his favorite teams On Thursday he never got beyond a news story that contained a ghost Randy Woodfield Just like that images long buried rose from the grave As much stuff as Ive tried to forget he said Friday it became as clear as its ever been He remembered Woodfield the coworker the athlete he looked up to the smoothtalking operator who had a way with women the life of the party More The Oregonians continuing coverage of Randy Woodfield who was known as the I5 killer In horrific tandem came the dark side Woodfield the armed robber the rapist the remorseless I5 Killer who executed his victims facedown with bullets to the back of the head Among them was one of Heaths friends an 18yearold killed after Woodfields Valentines Day party fell flat Im not ashamed to tell you I put my head on the desk and started to cry said Heath who works in Lake Oswego I have a 13yearold son who is the best thing in my life I think about those parents I put myself in their shoes I see the bodies Woodfield is doing a life stint in the Oregon State Penitentiary convicted in 1981 of executing a Salem woman and attempting to kill another On Thursday police announced that the Oregon native Fellowship of Christian Athletes member and former Portland State University football star had been definitively linked through DNA evidence to five more murders Heaths friend Julie Ann Reitz a young couple in North Portland and a mother and daughter in Californias Shasta County After three decades the detectives the victims relatives the former friends all say theyre far from understanding what turned a young man who seemed on top of his game into a sociopath destined to die in prison Everyone has a theory about Randy and what he did Heath said But when it comes to Randy Woodfield I think we only see the tip of the iceberg Rejection triggers murder Thursdays announcement brings Woodfields definite victims to seven including another victim linked to him in 2006 all killed in less than five months from October 1980 to February 1981 Detectives think there could be many more Woodfields victims I5 Killer Randall Brent Woodfield was convicted in one killing and definitively linked through DNA and ballistic evidence to six other slayings detectives say Cherie L Ayers 29 Found beaten and stabbed in her southwest Portland home on Oct 11 1980 Darcey Renee Fix 22 and Douglas Keith Altig 24 Found shot to death in their North Portland home on Thanksgiving Day in 1980 Shari Hull 20 Found shot to death Jan 18 1981 in a Keizer office building where she worked as a cleaner Woodfield was convicted for killing Hull A second woman he sexually assaulted and shot in the office building survived to testify against him Jannell Jarvis 14 and her mother Donna Eckard 37 Found shot to death in their Shasta County Calif home on Feb 3 1981 Julie Reitz 18 Found shot to death in the Beaverton home she shared with her mother on Feb 15 1981 Likely killed close to midnight on Valentines Day Woodfield cruised up and down Interstate 5 in his gold Volkswagen bug prowling from northern California to northern Washington During the investigation a task force created a map littered with names dates and crimes all with suspects fitting Woodfields description or modus operandi The count 25 murders and 140 other crimes mostly robbery rape and sodomy Athletic goodlooking and charismatic Woodfield had no trouble getting womens phone numbers He showed off his buff body in one issue of Playgirl magazine his bulging muscles slicked in oil But when he called women some turned him down That made him mad Within minutes he would find a victim Chris Van Dyke former Marion County district attorney said Friday Some he knew Some he didnt In February 1981 he called his sister in Shasta County Calif asking to have coffee with her She said her husband didnt want him around Soon after Woodfield forced his way into the Shasta home of Jannell Jarvis 14 and her mother Donna Eckard 37 and killed them He murdered Darcey Renee Fix a 22yearold he knew from Portland State University after he went to her home to rape her But she was with Douglas Keith Altig 24 Woodfield murdered them both He stole a 32caliber pistol in the home which he used to shoot Shari Hull 20 and a 21yearold woman two students working as nighttime janitors in a Salemarea office The 21yearold survived later testifying that Woodfield raped them both at gunpoint then shot each of them twice in the back of the head Her testimony was key to putting Woodfield in prison for good Woodfield always wore a BandAid or tape over his nose to distract his victims detectives said thinking they wouldnt recognize him in a lineup without it He didnt feel or demonstrate any remorse for any of the cases Van Dyke said He was probably the coldest most detached defendant Ive ever seen Early signs In his early years Woodfields trajectory seemed harmless He grew up in Newport in a middleclass home excelling in athletics He was a star wide receiver on PSUs football team joining the Campus Crusade for Christ and the Fellowship of Christian Athletes In 1974 he was drafted in the 14th round by the Green Bay Packers But there were problems early on said Ann Rule the Seattle author who documented Woodfields case in her bestseller The I5 Killer Woodfield was overshadowed as a youth by his two older sisters Rule said in an interview Friday They did well in school One a doctor the other an attorney Woodfields mother was a perfectionist Rule said His father an executive in the phone company pushed him into athletics Rule said Woodfield was caught peeping in windows and exposing himself when he was 13 but his coaches hushed it up While Woodfield was at PSU and soon afterward he was convicted of indecent exposure four times in 1972 in Vancouver Wash and in 1973 1974 and 1975 in Multnomah County The Packers cut him Rule said after he was caught exposing himself yet again That was the high point in his life but he didnt get it she said I think hes always felt inadequate because his sisters excelled in school and in their careers Decades later Detective Jim Lawrence of Portlands Cold Case Unit combed through 12 binders of case files to help pin down Woodfields murders He found a report filed after Woodfields father a phone company executive visited him in jail It was a really short meeting Lawrence said When the dad walked out he told the detectives Hes not the son I know He said he wasnt going to help the detectives put away his son No one from Woodfields family has ever spoken again Murder in Beaverton Police describe the I5 killers crime spree Randy Woodfield the convicted I5 Killer may be responsible for more than two dozen homicides Det Jim Lawrence of the Portland Police Bureau details Woodfields crimes starting in 1972 and ending with his murder conviction in 1981 Former Beaverton Police Chief David Bishop was a detective when Reitz Heaths friend was murdered about 4 am on Feb 15 1981 shot twice in the back of the head after being raped Her body was found at the bottom of the stairs about 830 am by her mother Reitz and her attacker had had a glass of wine and were planning on coffee instant was on the counter and water had boiled down in a kettle Bishop interviewed as many people as possible Woodfields name kept popping up Woodfield met Reitz while working at the Faucet Tavern in Raleigh Hills She was underage but Woodfield let her in anyway Woodfield later moved to Springfield but often visited Portland To celebrate Valentines Day he organized a party for himself at the Marriott Hotel in downtown Portland Nobody showed up After the embarrassment Woodfield turned up on Reitz doorstep at 2 am Bishop said ready to rape and murder Heath worked at The Faucet and met both Woodfield and Reitz there At 21 eight years younger than Woodfield Heath looked up to him Heath had played football and tried out at PSU Theyd throw the football around But Heath started to have misgivings Other serial killers with Oregon tracks Jerome Henry Brudos Kidnapped and murdered young Oregon women in the late 1960s Sometimes referred to as The Lust Killer and The Shoe Fetish Slayer Convicted of three murders confessed to four suspected of at least one more Died in 2006 in the Oregon State Penitentiary at age 67 from natural causes Theodore Robert Ted Bundy Murdered numerous young women nationwide during the 1970s often luring his victims into his car by pretending to be injured and asking for help Convicted of three Florida murders Bundys lawyer has said he believes Bundy killed a total of 36 people Confessed to killing Roberta Kathleen Parks 22 who vanished from the Oregon State University campus in May 1974 Executed in Florida in 1989 Dayton Leroy Rogers Convicted of murdering seven prostitutes in Oregon after police found the bodies of seven women in 1987 in the woods near Molalla Dubbed the Molalla Forest Killer On Oregons death row Gary Ridgway Acknowledged killing 49 young women during the 1980s and early 1990s true number likely higher Dubbed the Green River Killer because several of his victims were dumped in or posed along the Green River in Kent WA Targeted Washington runaways and prostitutes Remains of four victims found in Oregons Washington County Sentenced to life in prison at the Washington State Penitentiary in 2003 Compiled by News Researcher Lynne Palombo Randy was fired from the bar Heath said His thing was young girls He was always bringing underage girls into the place Then he asked me to go with him to small claims court and lie I realized he was kind of weird The last time Heath heard from him was the night of Woodfields noshow Valentines party when Woodfield left a message with Heaths parents He wanted me to come down and join him Heath said I got the message too late and didnt make it That was the night it was announced with certainty Thursday because of DNA evidence that Woodfield killed again A serial killer emerges Woodfield had spent time in prison before he began his killing spree In 1975 he was sentenced to 10 years in prison in a sting operation after a series of rapes of young women in Duniway Park in Southwest Portland But he was paroled four years later in 1979 after a favorable report from a corrections division psychologist His known killings started the next year After Reitzs death Bishop and Woodfields parole officer visited the Springfield home where Woodfield was renting a room When Bishop flashed his badge Woodfield didnt flinch Bishop showed him a picture of Reitz Woodfield insisted he didnt know her That reaction Bishop discovered was typical Woodfield rarely showed emotion while being grilled for hours by police When confronted about his crimes Woodfield smiled and slicked back his dark wavy hair with both hands Bishop searched the home finding only guncleaning materials But when the landlady arrived she supplied a lengthy phone bill with a trail of calls from San Francisco to Bothell Wash Thats when he realized they had a serial killer on their hands All of a sudden it became obvious It was a map of I5 Bishop said Woodfield was addicted to the phone He made thousands of calls He had girlfriends everywhere Bishop said Woodfield had two personalities Randy the bad boy and Randall the good one In interviews the detective would push Randy into a corner with the facts then ask to talk to Randall trying to squeeze information from him Years later Bishop said Woodfield wrote him letters from prison asking about his family and his life It was as if he believed they were good friends Hell always be that guy Woodfield has never admitted guilt or taken responsibility At his sentencing for murder in 1981 he issued a rambling barely audible statement professing his innocence Oregon didnt have the death penalty at the time If it did Marion County Circuit Judge Clarke Brown told Woodfield he would have no hesitancy imposing it Thirtyone years later at the news conference Thursday Reitzs mother Candee Wilson agreed In a calm but firm voice she said serial killers should be put to death It is my belief that killing is in their genetic code she said Short of discovering the wayward gene no amount of counseling will ever prevent them from killing again Most serial killers at least have a coolingoff period after killing Woodfield never did said Lawrence the Portland detective He killed and then five weeks later killed again Lawrence said Then it was three weeks then two weeks I believe that it would have soon been every few days He was like the bogeyman Over the years when Lawrence traveled to the Oregon State Penitentiary to interview inmates on cases hed ask the guards how Woodfield was doing The male guards said Woodfield now 61 spent most of the time sitting on his bunk and ignoring people around him The female guards told another story Lawrence said When he sees them hes up prancing in his cell and working on his hair Woodfield the detective said will always be that guy Tom Hallman Jr and Lynne Terry

O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O B I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O


Chapter

Tables

Graphics

and

Charts

Word

processing

isnt

just

about

wordsand

neither

is

Word

Although

text

probably

accounts

for

the

bulk

of

your

documents

you

can

liven

up

the

proceedings

and

make

your

points

more

clearly

by

adding

other

elements

Tables

organize

information

into

rows

and

columns

so

that

readers

can

easily

navigate

large

collections

of

data

Charts

take

the

same

kind

of

information

and

present

it

graphically

which

is

great

when

you

want

to

make

a

highimpact

presentation

of

comparisons

or

trends

Graphics

can

be

any

kind

of

image

family

vacation

photos

a

company

logo

whimsical

clip

art

executive

portraits

product

photosif

youve

This

chapter

shows

you

how

to

work

with

nontext

elements

in

Word

inserting

them

into

a

document

resizing

and

moving

them

editing

them

Your

documents

will

be

that

much

more

interesting

and

your

points

will

come

across

that

much

better

Creating

a

Table

For

centuries

philosophers

have

puzzled

over

the

question

Which

came

first

the

chicken

or

the

egg

When

youre

working

with

tables

in

Word

a

less

mindbendingand

far

more

practicalquestion

is

Which

comes

first

a

table

or

its

data

The

answer

is

entirely

up

to

you

When

you

create

a

table

in

Word

you

can

start

by

designing

an

empty

table

and

adding

information

to

it

later

or

you

can

start

with

the

information

the

table

will

hold

and

then

use

that

to

create

the

table

Whichever

way

you

prefer

its

easy

Creating

a

Table

from

Scratch

If

you

like

creating

tables

by

drawing

them

first

and

then

filling

in

their

cells

with

data

you

have

several

options

Insert

an

empty

table

insert

one

thats

preformatted

or

draw

it

yourself

Best

of

all

when

you

adopt

this

designfirst

enterdatalater

approach

youre

not

stuck

with

the

tables

structure

if

you

need

to

change

it

down

the

road

Later

in

this

chapter

youll

get

the

scoop

on

how

to

edit

a

table

Inserting

a

Table

To

quickly

draw

and

insert

a

basic

grid

of

equalsized

cells

start

by

putting

the

cursor

where

you

want

the

new

table

to

appear

Then

follow

these

steps

Head

to

the

Insert

tab

and

click

the

Table

button

Alt

N

T

The

Insert

Table

menu

shown

in

Figure

appears

showing

a

x

grid

of

squares

Figure

As

you

create

your

table

Word

displays

a

live

preview

of

how

the

table

will

look

Use

your

mouse

pointer

or

your

keyboards

arrow

keys

to

move

over

the

grid

As

you

select

the

number

of

rows

and

columns

Word

highlights

the

number

of

cells

youve

chosen

giving

you

an

idea

of

how

the

table

will

look

It

also

displays

a

preview

of

the

table

in

your

document

When

the

table

is

the

size

you

want

for

now

click

or

press

Enter

The

table

appears

in

your

document

Note

When

you

create

a

table

the

Table

Tools

contextual

tab

appears

adding

two

tabs

specific

to

working

with

tablesTable

Tools

Design

and

Table

Tools

Layout

When

you

move

outside

the

table

to

work

on

another

part

of

your

document

these

babies

disappear

So

you

only

see

em

when

you

need

em

Inserting

a

Preformatted

Table

If

you

have

a

certain

type

of

table

in

mindlike

a

calendar

or

an

expense

list

for

exampleor

if

you

just

want

a

nicelooking

table

without

doing

all

the

work

of

designing

it

yourself

take

advantage

of

one

of

Words

predesigned

preformatted

tables

Position

the

cursor

where

you

want

this

new

grid

to

appear

From

there

youre

only

a

couple

of

steps

away

from

inserting

the

table

Select

InsertTableQuick

Tables

Alt

N

T

T

A

flyout

menu

of

builtin

tables

appears

as

shown

in

Figure

Use

the

scroll

bar

or

arrow

keys

to

browse

through

them

Figure

Word

comes

with

a

full

complement

of

predesigned

Quick

Tables

built

right

in

Options

include

calendars

and

lists

in

table

form

Save

yourself

time

and

formatting

headaches

by

selecting

one

When

you

find

the

table

you

want

simply

click

it

in

the

list

Word

inserts

the

preformatted

table

into

your

document

Preformatted

tables

contain

some

placeholder

data

such

as

a

months

name

days

of

the

week

and

dates

for

a

calendar

table

To

clear

a

tables

contents

select

the

whole

thing

by

clicking

Table

Tools

LayoutSelectSelect

Table

Alt

JL

K

T

and

then

press

the

Delete

key

This

deletes

the

tables

data

while

keeping

its

structure

and

formatting

Drawing

a

Table

If

you

need

a

table

that

goes

beyond

simple

rows

and

columnsone

with

differentsized

cells

for

examplewhip

out

a

virtual

pencil

and

design

your

own

table

by

drawing

it

Heres

how

Select

InsertTableDraw

Table

Alt

N

T

D

The

mouse

pointer

changes

to

a

pencil

as

shown

in

Figure

Click

and

drag

diagonally

to

draw

the

tables

outer

boundaries

As

you

drag

a

dotted

line

shows

the

size

of

the

rectangle

youre

drawing

When

the

rectangle

is

the

size

you

want

for

your

table

let

go

of

the

mouse

button

Word

creates

the

boundaries

of

your

table

and

opens

the

Table

Tools

Layout

tab

with

Draw

Table

selected

Draw

gridlines

between

the

rows

and

columns

of

your

table

As

you

draw

dotted

lines

snap

into

place

keeping

your

lines

straight

and

perfectly

horizontal

or

vertical

When

youre

finished

drawing

click

inside

any

cell

and

start

typing

there

The

pencil

icon

disappears

and

youve

got

a

custom

table

in

your

document

ready

and

waiting

for

your

data

Tip

If

you

make

a

mistake

as

youre

drawing

the

table

or

if

you

want

to

merge

some

cells

by

removing

gridlines

use

the

Eraser

to

get

rid

of

any

line

youve

drawn

Select

Table

Tools

LayoutEraser

Alt

JL

SE

and

the

pointer

morphs

into

an

eraser

Click

any

line

to

erase

it

When

youre

done

you

can

go

back

to

drawing

lines

by

selecting

Table

Tools

LayoutDraw

Table

Alt

JL

TA

Figure

When

you

draw

a

table

Word

opens

the

Table

Tools

Layout

tab

Drawing

tools

are

in

the

Draw

section

circled

Click

Eraser

to

get

rid

of

any

gridline

you

dont

want

click

Draw

Table

to

go

back

to

drawing

lines

Tip

When

youre

drawing

a

table

display

the

Ruler

to

help

measure

intervals

between

lines

On

the

View

tab

turn

on

the

Ruler

checkbox

or

press

Alt

W

R

Creating

a

Table

from

Text

Many

people

like

to

start

by

getting

all

their

data

entered

and

then

using

it

to

build

a

table

If

thats

your

style

Word

is

happy

to

accommodate

To

begin

type

in

your

data

pressing

the

Tab

key

to

separate

the

info

into

columns

and

the

Enter

key

to

separate

it

into

rows

You

can

use

other

characters

to

mark

your

columns

but

tabs

make

it

easiest

to

see

how

your

tabletobe

is

shaping

up

Heres

a

simple

example

Pet

Vampire

Names

Age

Preferred

Food

Giselle

Llamas

Hercules

Marshmallows

Mujibar

Beer

When

youre

ready

to

convert

the

data

to

a

table

follow

these

steps

Select

the

text

or

data

youve

entered

and

then

choose

InsertTableConvert

Text

to

Table

Alt

N

T

V

The

Convert

Text

to

Table

dialog

box

shown

in

Figure

opens

Word

has

already

filled

in

the

number

of

columns

and

rows

based

on

the

text

you

selected

but

you

can

use

the

dropdown

lists

to

adjust

these

numbers

if

necessary

There

are

also

sections

for

AutoFit

behavior

which

determines

the

size

of

the

table

and

Separate

text

at

which

tells

Word

how

to

determine

when

to

create

a

new

column

Figure

You

can

start

with

your

data

and

use

it

to

build

a

table

In

this

example

tabs

separate

columns

and

paragraph

marks

separate

rows

The

Convert

Text

to

Table

dialog

boxes

uses

this

information

to

set

up

the

table

Choose

the

options

you

want

for

your

table

and

click

OK

Word

converts

your

data

into

a

table

Now

you

can

edit

and

format

your

new

table

however

you

wantthe

following

sections

give

you

the

details

on

how

to

do

that

Tip

If

you

live

breathe

and

think

Excel

covered

in

Part

of

this

book

you

can

build

a

Word

table

by

starting

with

an

Excelstyle

spreadsheet

In

Word

position

your

cursor

where

you

want

the

table

to

appear

and

then

select

InsertTableExcel

Spreadsheet

Alt

N

T

X

Word

inserts

a

spreadsheet

that

looks

just

like

an

Excel

spreadsheet

and

changes

the

ribbons

tabs

to

match

those

in

Excel

When

youre

done

adding

data

click

outside

the

spreadsheet

to

turn

it

into

a

table

and

bring

back

Words

ribbon

tabs

If

you

want

to

go

back

and

work

with

the

tables

data

later

doubleclick

inside

the

table

and

it

becomes

a

spreadsheetstyle

Adding

Information

to

a

Table

When

youve

created

a

table

in

your

document

all

you

have

to

do

to

add

information

is

click

any

cell

and

start

typing

You

move

around

inside

a

table

a

little

differently

than

you

move

around

a

document

as

Table

shows

although

pointing

and

clicking

with

the

mouse

will

always

put

the

cursor

where

you

want

it

Table

Keyboard

shortcuts

for

working

with

tables

ACTION

KEYBOARD

SHORTCUT

Select

next

cell

Tab

Select

previous

cell

ShiftTab

Jump

to

the

first

cell

in

a

row

AltHome

Jump

to

the

last

cell

in

a

row

AltEnd

Jump

to

the

first

cell

in

a

column

AltPage

Up

Jump

to

the

last

cell

in

a

column

AltPage

Down

Create

a

new

paragraph

within

a

cell

Enter

Insert

a

tab

within

a

cell

CtrlTab

Editing

a

Table

After

youve

created

a

table

you

may

find

you

need

to

change

it

You

might

for

example

want

to

make

the

table

bigger

to

hold

more

data

or

perhaps

you

didnt

need

as

many

rows

as

you

thought

you

would

Tables

are

very

flexible

its

easy

to

edit

them

to

meet

your

needs

Selecting

Part

or

All

of

a

Table

Just

as

you

can

select

different

parts

of

the

text

that

makes

up

a

document

you

can

select

different

parts

of

a

table

Once

youve

made

your

selection

you

can

format

copy

or

delete

its

contents

Using

Your

Mouse

Heres

how

to

make

selections

in

a

table

by

using

your

computers

mouse

or

touchpad

Select

a

cell

Move

your

mouse

pointer

to

the

lowerleft

corner

of

any

cell

The

pointer

changes

to

a

thick

black

arrow

pointing

toward

the

upper

right

as

shown

in

Figure

On

a

compass

the

arrow

would

be

pointing

toward

the

northeast

Click

to

select

the

cell

and

its

contents

Select

a

range

of

cells

Click

in

the

first

cell

of

the

range

you

want

Holding

down

the

Shift

key

click

in

the

last

cell

of

the

range

Alternatively

you

can

select

a

cell

as

described

in

the

previous

bullet

and

then

while

holding

down

the

mouse

button

drag

the

selection

pointer

let

go

of

the

mouse

button

when

youve

selected

the

range

you

want

Select

a

row

Move

your

mouse

pointer

to

the

lowerleft

corner

of

any

cell

in

the

row

you

want

When

the

pointer

changes

to

a

thick

black

arrow

doubleclick

to

select

the

entire

row

Tip

If

your

table

spans

the

page

you

can

select

one

of

its

rows

in

the

same

way

you

select

a

line

of

text

Move

your

pointer

to

the

left

margin

of

the

page

so

that

it

points

at

the

row

you

want

and

then

click

Select

a

column

Move

your

mouse

pointer

above

the

column

you

want

When

it

becomes

a

thick

black

arrow

pointing

downward

click

to

select

the

column

Select

an

entire

table

Pass

your

mouse

pointer

over

the

table

When

you

do

a

small

button

containing

a

fourway

arrow

appears

just

outside

the

tables

upperleft

corner

This

is

the

Select

Table

button

shown

in

Figure

Click

it

to

select

the

whole

enchilada

Figure

After

youve

inserted

a

table

you

can

select

one

cell

a

range

or

the

whole

table

If

your

table

looks

too

small

or

too

big

resize

the

whole

thing

keeping

the

cells

in

proportion

by

clicking

and

dragging

the

lowerright

handle

Using

the

Ribbon

You

can

also

select

all

or

part

of

a

table

from

the

Table

Tools

Layout

tab

Click

inside

the

table

to

make

this

tab

appear

and

then

click

Select

From

the

menu

that

appears

choose

Select

Cell

Select

Column

Select

Row

or

Select

Table

Or

use

these

ribbonbased

keyboard

shortcuts

Select

a

cell

Alt

JL

K

L

Select

a

row

Alt

JL

K

R

Select

a

column

Alt

JL

K

C

Select

the

entire

table

Alt

JL

K

T

Inserting

Rows

and

Columns

As

you

work

with

a

table

you

might

discover

you

need

more

rows

or

columns

to

hold

all

your

information

No

problem

The

quickest

way

to

add

a

single

row

or

column

uses

the

mouse

pointer

If

you

want

to

add

a

row

move

the

pointer

to

the

left

side

of

the

table

and

point

to

the

gridline

where

you

want

to

insert

the

new

row

A

blue

sign

in

a

circle

appears

and

blue

lines

stretch

across

the

table

to

indicate

where

the

new

row

will

be

Click

the

sign

to

insert

the

row

there

If

you

want

to

This

method

also

works

for

columns

Position

the

pointer

above

the

table

aimed

where

you

want

to

put

the

new

column

When

you

see

the

blue

sign

in

the

circle

click

to

insert

the

column

Tip

If

youre

entering

data

in

the

last

cell

of

your

table

the

cell

in

the

lowerright

corner

and

you

need

to

add

a

new

row

hit

the

Tab

key

When

youre

in

the

tables

last

cell

doing

so

adds

a

new

row

at

the

bottom

of

the

table

Another

way

to

add

rows

and

columns

to

a

table

is

by

using

the

Table

Tools

Layout

tab

Start

by

clicking

in

a

cell

next

to

where

you

want

to

insert

the

row

or

column

Then

take

one

of

these

actions

To

insert

a

row

above

the

insertion

point

select

Table

Tools

LayoutInsert

Above

Alt

JL

A

To

insert

a

row

below

the

insertion

point

select

Table

Tools

LayoutInsert

Below

Alt

JL

BE

To

insert

a

column

to

the

left

of

the

insertion

point

select

Table

Tools

LayoutInsert

Left

Alt

JL

L

To

insert

a

column

to

the

right

of

the

insertion

point

select

Table

Tools

LayoutInsert

Right

Alt

JL

R

Tip

Heres

a

great

timesaver

when

you

need

to

insert

multiple

adjacent

rows

or

columns

all

at

once

Start

by

selecting

the

same

number

of

rows

or

columns

you

want

to

insert

If

you

want

to

insert

two

new

columns

at

the

right

side

of

your

table

for

example

select

the

two

columns

currently

at

right

Then

use

any

of

the

insertion

methods

described

in

this

section

and

Word

inserts

the

same

number

of

rows

or

columns

you

selected

Moving

Rows

and

Columns

What

if

a

row

or

column

somehow

landed

in

the

wrong

place

You

can

move

it

to

its

proper

location

with

good

ol

cutting

and

pasting

Select

the

row

or

column

you

want

to

move

and

then

do

this

Select

HomeCut

Alt

H

X

or

CtrlX

Word

deletes

the

row

or

column

you

selected

and

puts

a

copy

of

it

on

the

Clipboard

Tip

If

cutting

a

whole

row

or

column

with

all

its

contents

makes

you

a

little

nervous

you

can

copy

the

row

or

column

for

now

then

go

back

and

delete

the

original

once

the

copy

is

in

its

new

home

To

copy

select

HomeCopy

Alt

H

C

or

CtrlC

Click

a

cell

thats

adjacent

to

where

you

want

to

paste

the

row

or

column

For

a

row

click

in

a

cell

thats

in

the

row

below

where

the

new

row

will

appear

For

a

column

click

in

a

cell

thats

immediately

to

the

right

of

where

the

new

column

will

appear

Select

HomePaste

Alt

H

V

or

CtrlV

The

row

or

column

appears

immediately

above

or

to

the

left

of

the

insertion

point

Tip

You

can

select

and

move

multiple

rows

and

columns

in

the

same

way

Just

select

all

the

rows

or

columns

that

you

want

to

move

at

once

Merging

and

Splitting

Cells

You

might

think

of

a

table

as

a

perfect

grid

with

uniform

evenly

spaced

cells

But

tables

are

more

flexible

than

that

You

can

merge

cells

to

make

a

supercell

that

spans

multiple

columns

or

rows

or

you

can

split

a

cell

to

divide

it

more

narrowly

than

the

other

cells

in

its

row

or

column

Whether

you

want

to

merge

cells

or

split

them

head

to

the

Table

Tools

Layout

tabs

Merge

section

To

merge

cells

select

the

cells

you

want

to

fuse

into

one

and

then

select

Table

Tools

LayoutMerge

Cells

Alt

JL

M

Tip

Heres

another

way

to

merge

cells

Select

the

cells

you

want

to

merge

rightclick

and

choose

Merge

Cells

from

the

shortcut

menu

To

split

a

single

cell

click

the

cell

you

want

to

divide

and

select

Table

Tools

LayoutSplit

Cells

Alt

JL

P

This

opens

the

Split

Cells

dialog

box

shown

in

Figure

Set

the

number

of

columns

andor

rows

you

want

the

split

cells

to

have

and

then

click

OK

To

split

a

range

of

cells

select

the

range

you

want

to

split

and

then

click

Table

Tools

LayoutSplit

Cells

Alt

JL

P

When

the

Split

Cells

dialog

box

Figure

opens

make

sure

that

the

Merge

cells

before

split

checkbox

is

turned

on

This

makes

your

range

one

big

cell

first

and

then

splits

that

cell

into

the

number

of

columns

and

rows

you

select

Click

OK

to

split

the

cells

Figure

When

you

split

a

cell

you

need

to

set

the

number

of

rows

and

columns

you

want

to

create

If

you

selected

a

range

of

cells

to

split

and

mark

the

Merge

cells

before

split

checkbox

Word

merges

the

range

into

one

big

cell

and

then

splits

it

according

to

how

many

columns

and

rows

you

set

To

split

a

table

position

the

cursor

in

the

first

row

of

what

will

become

the

new

table

Select

Table

Tools

LayoutSplit

Table

Alt

JL

Q

Word

splits

the

table

into

two

separate

ones

and

inserts

a

line

between

them

Tip

If

youve

ever

created

a

table

at

the

very

top

of

a

document

then

tried

to

add

a

line

of

regular

text

above

the

table

you

know

its

hard

to

doWord

wants

to

put

your

text

into

the

table

When

youve

got

a

table

at

the

top

of

a

document

heres

a

trick

that

lets

you

insert

a

line

of

text

above

it

Put

the

cursor

at

the

beginning

of

the

tables

upperleft

cellthe

one

thats

in

the

first

row

and

the

first

column

Split

the

table

and

Word

pushes

the

whole

table

down

a

line

Now

you

have

room

to

type

above

the

table

Deleting

All

or

Part

of

a

Table

You

can

delete

any

cell

row

or

column

from

a

table

or

the

table

itself

First

select

what

you

want

to

make

go

away

Then

use

one

of

the

following

methods

To

delete

a

cell

select

Table

Tools

LayoutDeleteDelete

Cells

Alt

JL

D

D

The

Delete

Cells

dialog

box

opens

Select

Shift

cells

left

if

you

want

the

cells

to

the

right

of

the

deleted

cell

to

move

over

to

the

left

select

Shift

cells

up

if

you

want

the

cells

below

the

deleted

cell

to

move

up

a

row

You

can

also

choose

to

delete

the

entire

row

or

column

in

which

the

selected

cell

appears

Click

OK

to

delete

To

delete

a

row

select

Table

Tools

LayoutDeleteDelete

Rows

Alt

JL

D

R

To

delete

a

column

select

Table

Tools

LayoutDeleteDelete

Columns

Alt

JL

D

C

To

delete

a

table

select

Table

Tools

LayoutDeleteDelete

Table

Alt

JL

D

T

Tip

To

delete

just

the

contents

of

a

cell

row

column

or

table

without

affecting

the

tables

structure

select

the

table

element

whose

contents

you

want

to

delete

and

then

press

the

Delete

key

Formatting

a

Table

A

table

is

all

about

the

information

it

holds

But

you

can

make

your

tables

eyecatching

and

easier

to

read

by

formatting

them

in

various

ways

For

example

you

might

set

off

column

headings

with

a

different

color

or

shade

alternating

rows

The

easiest

way

to

format

a

table

is

to

use

Words

builtin

styles

but

you

can

also

format

your

table

by

hand

Save

Time

with

ReadytoUse

Table

Styles

To

make

your

table

look

good

you

can

choose

a

predesigned

style

When

you

do

Word

automatically

formats

the

table

according

to

the

style

you

chose

Say

you

want

the

table

in

shades

of

blue

with

a

dark

blue

row

at

the

top

to

distinguish

headings

and

alternating

white

and

light

blue

rows

to

make

it

easier

to

read

each

row

Sounds

like

a

lot

of

formatting

work

doesnt

it

Not

with

Table

Styles

You

dont

have

to

figure

out

how

to

do

all

that

formattingjust

pick

the

style

you

want

and

Word

does

the

rest

The

Table

Tools

Design

tab

has

two

sections

for

table

styles

as

shown

in

Figure

Table

Style

Options

is

where

you

select

the

table

elements

that

you

want

to

emphasize

Table

Styles

is

where

you

choose

a

style

to

apply

to

your

table

Figure

Choose

the

options

you

want

and

then

pick

a

table

style

To

pop

out

a

larger

selection

of

styles

click

the

Table

Styles

sections

lowerright

More

button

Heres

how

to

format

a

table

using

Table

Styles

Click

anywhere

in

the

table

you

want

to

format

to

bring

up

the

Table

Tools

contextual

tabs

click

the

Design

tab

Alt

JT

The

ribbon

changes

to

show

sections

and

buttons

for

formatting

tables

In

the

Table

Style

Options

section

you

have

these

choices

Header

Row

Alt

JT

A

sets

off

the

top

row

from

the

rest

of

the

table

to

emphasize

column

headings

Total

Row

Alt

JT

T

sets

off

the

very

last

row

from

the

rest

of

the

tableuseful

if

youve

got

columns

of

figures

to

add

up

Banded

Rows

Alt

JT

R

alternates

colors

between

rowsfor

example

blue

white

blue

and

so

onwhich

is

great

for

helping

readers

trace

information

across

the

table

First

Column

Alt

JT

M

emphasizes

the

tables

farleft

column

You

might

do

this

to

set

off

names

for

example

from

information

about

each

name

Last

Column

Alt

JT

N

emphasizes

the

tables

farright

column

which

is

useful

if

the

farright

column

holds

totals

Banded

Columns

Alt

JT

U

alternates

colors

between

columns

If

people

are

likely

to

read

down

the

columns

rather

than

across

the

table

if

columns

hold

numbers

youre

summing

for

example

this

style

helps

them

stay

in

a

column

as

they

read

Turn

on

the

checkboxes

of

the

Table

Style

Options

you

want

for

your

formatted

table

The

checkboxes

you

turn

on

determine

the

styles

that

appear

in

the

Table

Styles

section

Use

the

arrows

in

the

Table

Styles

section

Figure

to

view

styles

with

the

options

you

chose

Use

the

up

and

down

arrows

or

click

the

More

arrow

below

the

down

arrow

Alt

JT

S

to

open

a

gallery

where

you

can

view

more

styles

at

once

As

you

pass

the

mouse

pointer

over

the

various

choices

Word

displays

a

live

preview

of

how

your

table

looks

in

that

style

Click

the

style

you

want

Word

gets

to

work

and

applies

the

formatting

in

a

jiffy

Applying

Shading

and

Borders

If

youre

the

doityourself

type

you

can

format

a

table

yourself

using

the

Shading

and

Borders

buttons

in

the

Table

Styles

section

of

the

Table

Tools

Design

tab

Click

any

table

to

see

this

tab

You

can

also

use

these

buttons

to

change

the

look

of

a

table

youve

formatted

using

Table

Styles

Shading

a

Table

You

can

shade

any

part

of

a

tablea

cell

a

row

a

column

or

multiples

of

theseto

call

attention

to

it

You

might

want

to

set

off

the

row

that

contains

the

column

headings

from

the

tables

data

for

example

or

highlight

a

row

or

column

that

contains

totals

In

a

table

youre

using

as

a

calendar

you

could

use

shading

to

highlight

important

dates

such

as

project

due

dates

To

add

shading

to

a

table

start

by

selecting

the

part

you

want

to

shade

You

can

select

multiple

elements

by

holding

down

the

Ctrl

key

as

you

make

your

selections

Then

add

shading

using

this

method

Select

Table

Tools

DesignShading

Alt

JT

H

The

Shading

menu

shown

in

Figure

appears

This

menu

shows

Theme

Colors

drawn

from

the

documents

theme

Themes

The

Way

to

Better

Designs

Standard

Colors

No

Color

Alt

JT

H

N

and

More

Colors

Alt

JT

H

M

which

opens

a

dialog

box

that

lets

you

choose

from

a

wider

range

of

hues

As

you

pass

over

the

different

possibilities

the

live

preview

shows

how

that

color

looks

on

your

table

Click

the

color

you

want

Word

shades

your

selection

with

the

color

you

chose

Figure

When

you

shade

parts

of

a

table

you

can

choose

colors

related

to

your

documents

current

design

using

Theme

Colors

or

pick

whatever

colors

you

like

Click

More

Colors

to

choose

from

an

even

broader

palette

Working

with

Borders

A

basic

table

is

a

grid

with

borders

around

all

sides

and

between

the

rows

and

columns

to

define

each

cell

You

can

show

or

hide

any

or

all

of

those

borders

to

give

your

table

the

look

you

want

Borders

still

exist

if

you

hide

themtheyre

how

Word

knows

where

each

cell

begins

and

endsyou

just

make

them

invisible

Select

the

table

or

the

part

of

it

you

want

to

work

with

and

then

do

this

Select

Table

Tools

DesignBorders

Alt

JT

B

The

Borders

menu

shown

in

Figure

opens

giving

you

all

the

possible

options

for

showing

and

hiding

borders

both

inside

and

outside

inside

the

table

Borders

that

are

currently

visible

in

your

table

are

highlighted

Choose

the

border

you

want

to

apply

if

its

currently

invisible

or

erase

if

its

currently

visible

Word

closes

the

Borders

menu

and

applies

your

change

to

the

table

Figure

Show

or

hide

any

of

the

borders

in

your

table

using

the

Borders

menu

Tip

To

adjust

the

line

style

width

or

color

use

the

dropdown

options

in

the

Borders

section

of

the

Table

Tools

Design

tab

The

Borders

menu

makes

one

change

at

a

time

closing

after

each

one

which

can

get

pretty

tedious

if

you

want

to

alter

multiple

borders

Heres

how

to

apply

multiple

changes

without

opening

and

reopening

the

Borders

menu

Select

Table

Tools

DesignBordersBorders

and

Shading

Alt

JT

B

O

The

Borders

and

Shading

dialog

box

shown

in

Figure

opens

with

the

Borders

tab

selected

Figure

Use

the

Borders

and

Shading

dialog

box

to

separate

columns

and

rows

one

border

at

a

time

to

create

a

custom

look

for

your

table

In

the

Setting

section

choose

the

basis

for

your

formatted

table

Here

are

your

options

removes

all

external

and

internal

borders

from

the

table

Box

applies

external

borders

and

removes

internal

borders

All

applies

the

same

borders

internally

and

externally

Grid

applies

one

border

style

externally

and

standard

borders

internally

Custom

lets

you

choose

and

apply

different

border

styles

to

different

parts

of

your

table

In

the

middle

section

of

the

dialog

box

choose

how

you

want

to

format

the

borders

The

Style

dropdown

menu

offers

a

selection

of

lines

including

solid

dotted

dashed

wavy

double

triple

and

so

on

The

Color

dropdown

menu

gives

you

a

choice

of

line

colorssimilar

to

the

Shading

menu

shown

in

Figure

The

Width

dropdown

menu

is

where

you

choose

a

thickness

for

the

border

In

the

Preview

section

use

the

buttons

or

click

the

diagram

to

apply

the

border

where

you

want

it

to

appear

in

your

table

The

preview

changes

as

you

make

your

selections

to

give

you

an

idea

of

how

the

table

will

look

When

youre

finished

click

OK

Your

table

now

has

a

customdesigned

border

Drawing

Borders

Heres

another

way

to

customdesign

your

table

Choose

your

own

border

style

thickness

and

color

and

then

apply

these

wherever

you

like

You

can

do

this

from

the

Table

Tools

Design

tabs

Borders

section

The

Border

Styles

gallery

offers

a

wide

range

of

predesigned

borders

that

you

can

quickly

select

and

apply

to

your

table

Select

Table

Tools

DesignBorder

Styles

Alt

JT

G

to

see

a

menu

ofyou

guessed

itborder

styles

with

borders

youve

used

recently

conveniently

displayed

in

an

easytofind

section

of

their

own

Click

the

style

you

want

and

the

mouse

pointer

turns

into

a

paintbrush

Click

any

border

segment

to

apply

that

border

to

it

or

click

and

drag

to

style

a

longer

border

segment

As

you

drag

a

thick

gray

line

shows

you

which

border

lines

are

affected

You

dont

have

to

choose

from

the

Border

Styles

gallery

you

can

design

your

own

borders

The

Table

Tools

Design

tab

gives

you

these

options

Line

Style

Alt

JT

L

offers

all

kinds

of

lines

solid

dotted

dashed

wavy

double

triple

Line

Weight

Alt

JT

W

ranges

from

onequarter

of

a

point

the

thinnest

to

six

points

very

thick

Pen

Color

Alt

JT

C

lets

you

choose

the

color

of

your

border

When

you

select

a

style

weight

or

color

Word

turns

on

Border

Painter

making

the

mouse

pointer

change

to

a

paintbrush

Click

a

border

segment

or

click

and

drag

and

Border

Painter

applies

your

custom

border

to

the

table

When

youre

done

formatting

borders

you

can

turn

Border

Painter

off

by

selecting

Table

Tools

DesignBorder

Painter

Alt

JT

P

again

Inserting

Images

Picture

this

Youre

writing

to

family

members

about

your

new

puppy

trying

to

describe

just

how

darn

cute

he

is

You

could

write

a

couple

of

paragraphs

and

still

not

get

the

message

across

as

eloquently

as

one

bigeyed

puppy

photo

could

Images

enliven

a

document

adding

visual

interest

and

illustrating

key

points

Whether

youre

adding

snapshots

of

the

kids

to

a

holiday

letter

putting

flowcharts

into

a

project

management

plan

or

including

screenshots

of

designs

for

a

website

showingnot

just

tellingis

what

makes

your

documents

stand

out

Inserting

a

Picture

from

Your

Computer

If

youve

got

a

picture

stored

on

your

computerlike

that

photo

of

your

cute

puppyyou

can

insert

it

into

a

document

Position

the

cursor

where

you

want

the

image

to

appear

and

then

select

InsertPictures

Alt

N

P

This

opens

the

Insert

Picture

dialog

box

shown

in

Figure

Navigate

to

the

file

click

to

select

it

and

then

click

the

Insert

button

Word

puts

the

picture

where

you

positioned

the

cursor

Tip

Heres

another

quick

way

to

get

a

picture

into

your

document

Open

File

Explorer

Windows

users

know

this

program

as

Windows

Explorer

and

size

the

window

so

you

can

see

both

File

Explorer

and

your

document

on

your

screen

Then

in

File

Explorer

find

and

select

the

image

you

want

Drag

it

into

the

Word

document

and

drop

it

in

place

Figure

Although

Word

comes

with

sample

pictures

youll

probably

want

to

use

your

own

Find

and

select

a

folder

in

the

lefthand

pane

choose

the

picture

you

want

and

then

click

Insert

Note

When

Word

inserts

a

new

picture

it

opens

the

Picture

Tools

Format

tab

so

you

can

edit

the

picture

Keep

reading

to

learn

how

to

edit

images

in

Word

Inserting

a

Picture

from

the

Web

Nowadays

few

people

store

all

of

their

images

on

just

on

their

computers

hard

drive

and

nowhere

else

You

might

have

posted

your

images

on

Flickr

a

photosharing

website

to

show

family

friends

or

colleagues

You

might

have

stored

your

pictures

in

SkyDrive

so

you

could

access

them

from

any

Internetconnected

device

Or

you

might

not

have

the

perfect

image

to

suit

your

needs

and

want

to

find

one

on

the

web

To

put

an

online

picture

into

your

Word

document

first

make

sure

that

your

computer

is

connected

to

the

Internet

Next

place

the

cursor

where

you

want

the

image

to

appear

and

then

select

InsertOnline

Pictures

Alt

N

F

This

opens

the

Insert

Pictures

dialog

box

which

gives

you

these

options

for

tracking

down

the

online

image

you

want

Officecom

Clip

Art

Clip

art

is

a

collection

of

images

ranging

from

cartoonish

drawings

to

basic

animations

to

photographs

that

you

can

use

to

illustrate

Word

documents

and

other

Office

files

like

PowerPoint

presentations

Microsoft

maintains

a

huge

library

of

clip

art

at

its

Officecom

website

To

find

an

image

type

a

descriptive

word

or

phrase

into

the

search

box

such

as

beach

or

conference

room

and

then

press

Enter

Word

shows

you

a

list

of

images

you

can

scroll

through

Bing

Image

Search

Bing

Microsofts

search

engine

expands

your

image

search

to

the

entire

Web

Type

in

a

word

or

phrase

that

describes

the

image

you

want

and

Bing

quickly

shows

you

matching

results

The

images

Bing

returns

are

licensed

under

Creative

Commons

which

means

the

images

creators

have

agreed

to

share

them

with

others

who

want

to

use

them

Some

restrictions

may

apply

To

find

out

whether

your

intended

use

of

a

specific

image

is

legit

under

its

license

select

the

image

and

then

click

the

web

address

that

appears

in

the

dialog

boxs

lower

left

This

opens

your

web

browser

and

Note

You

dont

have

to

stick

to

images

with

a

Creative

Commons

license

If

you

want

to

see

all

the

results

of

your

search

licensed

or

not

click

Show

all

web

results

Just

be

sure

youre

not

using

an

image

without

its

creators

permission

Violating

someones

copyright

is

a

big

nono

Your

SkyDrive

If

youve

stored

some

pictures

in

your

SkyDrive

account

you

can

grab

any

one

you

want

to

put

into

a

Word

document

Make

sure

youre

signed

into

the

SkyDrive

account

you

want

to

use

If

not

find

your

name

on

the

upperright

part

of

the

Word

window

and

click

the

down

arrow

beside

it

select

Switch

account

and

then

choose

the

account

and

sign

in

Click

the

Browse

button

to

see

your

SkyDrive

folders

Navigate

to

the

image

you

want

and

click

it

to

select

it

After

youve

selected

an

image

click

Insert

and

Word

puts

it

in

your

document

Tip

Want

to

save

that

image

you

just

inserted

to

your

computers

hard

drive

Rightclick

the

image

From

the

shortcut

menu

select

Save

as

Picture

Word

opens

the

File

Save

box

Choose

the

folder

where

you

want

to

store

the

image

and

give

the

file

a

name

When

youve

done

that

click

Save

to

store

the

image

on

your

computer

POWER

USERS

CLINIC

Connecting

Flickr

with

Office

Flickr

wwwflickrcom

is

a

popular

site

owned

by

Yahoo

that

offers

a

way

to

store

photos

and

videos

online

and

share

them

with

anyone

you

choose

If

you

have

a

Flickr

account

you

can

link

it

with

Office

making

it

easy

to

access

your

Flickr

photos

and

use

them

in

documents

presentationswherever

you

want

To

set

up

a

connection

between

Office

and

Flickr

follow

these

steps

In

Word

select

InsertOnline

Pictures

Alt

N

F

The

Insert

Pictures

dialog

box

opens

At

the

bottom

of

the

window

look

for

Also

insert

from

Below

it

is

a

button

showing

the

Flickr

logo

a

blue

and

a

pink

circle

side

by

side

click

it

A

new

dialog

box

opens

telling

you

that

you

can

connect

your

Flickr

account

with

your

Microsoft

account

Click

the

Connect

button

A

window

opens

to

your

Yahoo

Accounts

signin

page

If

you

have

a

Flickr

account

you

have

a

Yahoo

account

Type

in

your

Yahoo

ID

and

password

and

then

click

Sign

In

Alternatively

if

you

have

an

account

with

Facebook

or

Google

that

youve

linked

to

Flickr

you

can

sign

in

with

either

of

those

Flickr

connects

your

account

there

to

your

Microsoft

account

Click

Done

Word

returns

you

to

the

Insert

Pictures

window

where

your

Flickr

account

now

appears

in

the

list

of

sources

for

images

You

can

now

choose

a

photo

or

click

See

more

to

browse

through

your

Flickr

photostream

If

you

connect

your

Flickr

account

with

your

Microsoft

account

how

much

control

do

you

give

Microsoft

over

the

images

you

have

in

Flickr

Not

muchyou

retain

control

After

youve

linked

your

accounts

Microsoft

wont

share

any

Flickr

images

unless

you

allow

it

in

Flickr

You

can

change

the

settings

that

link

the

accounts

at

any

time

by

going

to

the

Manage

section

described

below

And

if

you

decide

to

sever

the

connection

between

your

accounts

Microsoft

deletes

your

Flickr

info

What

if

you

decide

you

no

longer

want

your

Flickr

and

Microsoft

accounts

linked

In

that

case

select

InsertOnline

Pictures

Alt

N

F

to

open

the

Insert

Pictures

window

In

the

Flickr

section

click

the

Manage

link

This

opens

a

page

in

your

web

browser

that

lets

you

unlink

the

accounts

To

stop

showing

Flickr

as

a

source

for

images

turn

off

the

View

your

Flickr

photos

and

videos

checkbox

and

then

click

Save

To

completely

cut

the

connection

between

your

Microsoft

and

Flickr

accounts

click

the

Remove

this

connection

completely

link

In

the

box

that

opens

click

Remove

Your

Flickr

account

is

no

longer

part

of

your

Microsoft

world

Inserting

a

Screenshot

If

youve

ever

needed

to

show

an

image

of

a

Web

page

or

a

dialog

box

you

know

that

getting

that

screenshot

into

a

document

can

take

a

lot

of

work

You

have

to

use

some

program

to

take

the

screenshot

save

it

on

your

computer

and

then

insert

it

into

your

document

as

an

image

Happily

Word

lets

you

cut

out

the

middleman

by

taking

screenshots

and

inserting

them

directly

into

your

documentall

in

Word

It

really

couldnt

be

easier

Position

the

cursor

where

you

want

the

image

to

appear

and

then

select

InsertScreenshot

Alt

N

SC

A

menu

of

Available

Windows

opens

as

shown

in

Figure

This

menu

shows

a

miniature

version

of

each

window

you

have

open

Note

To

take

a

screenshot

in

Word

you

must

be

working

with

a

docx

file

When

you

open

a

doc

file

from

Word

or

earlier

Word

goes

into

Compatibility

Mode

and

it

cant

take

screenshots

in

that

mode

Figure

Word

can

take

a

snapshot

of

any

other

window

you

have

open

and

insert

it

into

your

document

In

the

menu

select

the

window

you

want

and

then

click

or

press

Enter

The

screenshot

of

that

window

appears

as

an

image

in

your

document

Now

you

can

work

with

the

screenshot

just

as

youd

edit

any

image

in

Word

the

next

section

tells

you

how

But

what

if

you

dont

want

to

insert

an

image

of

the

whole

window

For

example

maybe

youre

interested

in

the

main

part

of

a

web

page

but

not

the

ads

along

its

sides

In

that

case

you

can

select

a

region

of

the

window

youre

shooting

and

then

insert

just

that

region

Position

the

cursor

where

you

want

to

insert

the

image

and

minimize

all

windows

except

for

Word

and

the

window

you

want

to

shoot

Then

proceed

like

this

Select

InsertScreenshot

Alt

N

SC

The

Available

Windows

menu

Figure

opens

showing

just

the

open

window

At

the

bottom

of

the

Available

Window

menu

click

Screen

Clipping

or

press

C

if

youve

got

keyboard

shortcuts

turned

on

The

window

opens

and

grays

over

and

a

pointer

shaped

like

a

sign

appears

as

shown

in

Figure

Figure

Click

and

drag

the

cursor

circled

to

clip

a

screenshot

selecting

a

region

of

a

window

instead

of

the

whole

thing

Move

the

pointer

to

the

upperleft

corner

of

the

section

you

want

to

clip

Click

and

drag

to

select

a

region

As

you

drag

you

create

a

rectangle

around

your

selection

Inside

the

rectangle

the

section

youre

selecting

loses

the

gray

tint

of

the

rest

of

the

window

making

it

easier

to

see

what

youre

selecting

When

youve

selected

the

region

you

want

let

go

of

the

mouse

button

Word

takes

a

snapshot

of

the

region

and

inserts

it

into

your

document

Editing

an

Image

When

you

insert

an

image

Word

automatically

opens

the

Picture

Tools

Format

contextual

tab

shown

in

Figure

This

tab

also

appears

whenever

you

click

an

image

to

select

it

and

its

what

you

use

to

edit

or

format

an

image

As

youll

see

in

this

section

Word

and

Office

has

tons

of

tools

for

working

with

imagesand

those

tools

are

great

for

making

minor

adjustments

to

a

documents

pictures

But

if

you

need

to

do

some

heavyduty

image

editing

you

still

need

a

specialized

photoediting

program

like

Photoshop

to

do

the

job

Figure

The

commands

on

the

Picture

Tools

Format

tab

are

divided

into

four

sections

Adjust

for

brightening

or

sharpening

an

image

adjusting

its

color

or

applying

effects

Picture

Styles

to

frame

the

image

or

give

it

shadows

beveling

or

other

effects

Arrange

to

position

the

image

in

relation

to

other

elements

in

your

document

and

Size

to

crop

the

image

or

adjust

its

size

in

inches

Changing

an

Images

Size

Resizing

an

image

makes

it

fit

better

on

the

page

but

there

are

some

limits

to

what

you

can

accomplish

when

you

change

a

pictures

size

For

example

if

you

try

to

take

a

small

image

and

make

it

much

bigger

it

will

appear

blurry

and

pixelated

the

small

squares

that

make

up

the

image

will

become

visible

Resizing

works

best

for

relatively

small

adjustments

When

you

select

an

image

square

white

handles

appear

at

the

images

corners

and

halfway

along

each

side

as

you

can

see

in

Figure

The

easiest

way

to

make

the

image

larger

or

smaller

is

to

click

a

handle

and

hold

down

the

mouse

button

as

you

drag

If

you

use

this

method

drag

a

corner

handle

these

handles

keep

the

images

width

and

height

in

proportion

as

you

change

its

size

You

can

also

resize

an

image

using

the

dropdown

lists

of

the

Picture

Tools

Format

tabs

Size

section

The

Shape

Height

Alt

JP

H

and

Shape

Width

Alt

JP

W

boxes

show

the

images

current

size

in

inches

Change

one

dimension

use

the

up

and

down

arrows

or

type

in

the

number

you

want

and

the

other

changes

to

retain

the

original

proportions

Cropping

an

Image

Cropping

is

different

from

resizing

When

you

resize

an

image

you

grow

or

shrink

the

whole

image

But

when

you

crop

an

image

you

cut

out

parts

of

it

that

you

dont

want

If

you

want

only

part

of

an

image

that

youve

inserted

you

can

crop

the

image

directly

in

Word

Select

the

image

to

open

the

Picture

Tools

Format

tab

and

then

click

Crop

on

the

menu

that

opens

click

Crop

again

Alt

JP

V

C

Cropping

handles

appear

around

the

image

As

Figure

shows

these

cropping

handles

are

at

the

same

points

as

the

resizing

handles

and

look

like

bold

black

lines

Move

the

mouse

pointer

over

a

cropping

handle

until

the

cursor

changes

shape

to

match

the

cropping

handle

Click

the

cursor

becomes

a

sign

when

you

do

and

drag

to

crop

out

parts

of

the

image

you

dont

want

As

you

drag

the

original

outline

of

the

image

remains

Let

go

of

the

mouse

button

to

crop

Figure

Remove

parts

of

a

picture

that

you

dont

want

by

clicking

and

dragging

any

cropping

handle

As

you

drag

the

grayedout

part

of

the

image

shows

what

will

be

cropped

out

You

can

drag

cropping

handles

both

ways

So

if

you

crop

too

far

and

want

to

restore

some

of

what

youve

cropped

simply

drag

the

handle

back

out

to

restore

the

image

You

can

do

this

even

after

youve

finished

cropping

the

image

Repeat

with

other

cropping

handles

as

necessary

When

youre

done

click

outside

the

image

to

save

your

changes

Tip

To

add

a

fun

effect

to

an

image

crop

it

to

a

shape

Click

the

image

and

select

Picture

Tools

FormatCropCrop

to

Shape

Alt

JP

V

S

A

menu

opens

showing

shapeshearts

triangle

arrows

lightning

bolts

and

morethat

work

like

cookie

cutters

When

you

choose

a

shape

Word

crops

the

photo

to

make

it

fit

within

that

shape

Removing

a

Pictures

Background

Some

pictures

have

busy

backgrounds

that

steal

the

focus

from

the

main

image

It

can

take

a

keen

eye

a

steady

hand

and

a

lot

of

concentration

to

remove

the

background

from

an

image

But

Word

makes

that

job

a

whole

lot

easier

As

you

can

see

in

Figure

you

can

remove

an

images

background

after

youve

inserted

the

image

into

Word

Figure

Fraid

of

Photoshop

You

dont

need

imageediting

software

to

remove

the

background

from

a

pictureyou

can

do

it

right

in

Word

Note

Removing

a

pictures

background

works

only

with

docx

filesyou

cant

do

this

if

Word

is

working

with

an

older

doc

file

in

Compatibility

Mode

Heres

how

to

make

the

main

subject

of

an

image

stand

out

by

getting

rid

of

the

background

Click

the

image

whose

background

you

want

to

remove

and

then

select

Picture

Tools

FormatRemove

Background

Alt

JP

E

The

Background

Removal

tab

shown

in

Figure

opens

Word

tries

to

guess

which

part

of

the

photo

you

want

to

emphasize

and

places

a

selection

box

around

it

Any

part

of

the

photo

that

Word

considers

background

gets

a

purple

overlay

Figure

Use

the

handles

to

adjust

the

selection

area

telling

Word

which

part

of

the

image

is

foregroundthat

is

the

part

of

the

image

you

want

to

keep

If

necessary

adjust

the

selection

box

You

can

also

mark

areas

you

want

to

keep

or

discard

using

the

buttons

on

the

Background

Removal

tab

When

you

click

the

appropriate

button

the

pointer

turns

into

a

pencil

Use

the

pencil

to

draw

lines

around

any

part

of

the

image

you

want

to

select

or

remove

If

you

make

a

mistake

press

the

Delete

Mark

button

and

when

the

pointer

changes

to

an

arrow

click

the

marker

you

want

to

remove

When

youre

done

selecting

and

marking

the

image

click

Keep

Changes

The

images

background

disappears

like

magic

as

you

can

see

for

the

flower

on

the

right

in

Figure

Background

removal

works

best

with

clearly

defined

objects

that

contrast

strongly

with

their

backgrounds

but

you

can

use

the

Background

Removal

tabs

tools

to

finetune

which

parts

of

the

image

stay

and

which

parts

go

Tip

You

can

tweak

an

image

after

youve

removed

its

background

Click

the

image

to

select

it

and

then

choose

Picture

Tools

FormatRemove

Background

Alt

JP

E

The

image

changes

to

backgroundremoval

mode

looking

something

like

the

image

in

Figure

From

there

you

can

make

whatever

adjustments

you

want

click

Keep

Changes

to

apply

them

Moving

and

Rotating

Images

Inserting

an

image

into

your

document

is

just

the

beginning

Once

youve

got

a

picture

in

there

you

can

move

it

to

a

new

position

or

adjust

its

angle

Moving

an

Image

The

easiest

way

is

to

use

the

Clipboard

Select

the

image

cut

it

from

its

current

location

CtrlX

move

the

cursor

to

the

new

location

and

then

paste

the

image

there

CtrlV

You

can

also

drag

the

image

to

its

new

home

Click

the

picture

to

select

it

and

move

your

pointer

over

the

image

until

it

becomes

a

selection

arrow

combined

with

a

fourway

arrow

Click

and

drag

the

image

to

its

new

position

let

go

of

the

mouse

button

to

drop

the

image

there

Tip

To

position

an

image

thats

on

its

own

line

in

other

words

when

theres

no

text

wrapped

around

it

head

for

the

Home

tab

Alt

H

and

in

the

Paragraph

section

use

the

Alignment

buttons

to

line

up

the

image

with

the

left

or

right

margin

or

in

the

center

of

the

page

Rotating

an

Image

When

you

insert

an

image

it

appears

in

either

vertical

portrait

or

horizontal

landscape

orientation

To

tilt

the

image

at

a

rakish

angle

or

turn

it

upside

down

use

the

rotation

handle

First

click

the

image

to

show

the

sizing

handles

Above

the

image

is

a

circular

arrow

thats

the

rotation

handle

When

you

click

it

the

pointer

becomes

four

arrows

pointing

in

a

circle

as

shown

in

Figure

Drag

the

rotation

handle

and

a

ghost

of

the

image

moves

with

it

When

the

ghost

image

is

at

the

angle

you

want

let

go

of

the

mouse

button

to

rotate

the

image

to

that

angle

Figure

To

rotate

an

image

click

the

rotation

handle

and

drag

until

youve

got

the

angle

you

want

Adjusting

an

Images

Appearance

Amateur

and

professional

photographers

alike

adjust

their

picturessharpening

here

brightening

there

maybe

adjusting

the

color

saturationto

make

the

images

look

their

best

You

can

make

these

same

adjustments

right

in

Wordno

need

to

mess

around

with

photoediting

software

You

adjust

a

pictures

appearance

in

the

Picture

Tools

Format

tabs

Adjust

section

click

the

image

to

open

this

tab

Here

are

the

buttons

to

use

Corrections

Alt

JP

R

Use

this

button

to

sharpen

increase

focus

or

soften

blur

an

image

and

to

adjust

its

brightness

and

contrast

Color

Alt

JP

I

This

button

is

where

you

adjust

color

saturation

purity

or

color

tone

the

actual

color

that

appearsred

blue

fuchsia

whatever

Its

also

where

you

can

recolor

an

imagemaking

a

fullcolor

image

grayscale

for

example

Artistic

Effects

Alt

JP

X

Make

a

photograph

look

like

a

painting

a

chalk

sketch

an

image

seen

through

glass

or

a

whole

bunch

of

other

things

If

you

feel

like

getting

creative

check

out

the

effects

here

The

basic

drill

for

any

of

these

adjustments

is

the

same

Select

the

image

you

want

to

adjust

to

open

the

Picture

Tools

Format

tab

Alt

JP

In

the

Adjust

section

click

the

kind

of

adjustment

you

want

to

make

Corrections

Color

or

Artistic

Effects

A

menu

like

the

one

in

Figure

opens

The

menus

selections

depend

on

the

kind

of

adjustment

you

chose

but

they

all

work

the

same

way

You

see

a

gallery

of

thumbnail

images

illustrating

changes

to

the

image

pass

the

mouse

pointer

over

the

thumbnails

to

see

a

live

preview

of

the

fullsized

image

in

your

document

Click

a

thumbnail

to

change

the

image

in

the

document

Figure

You

dont

have

to

guess

how

changes

you

make

to

brightness

will

affect

an

image

the

thumbnails

in

the

BrightnessContrast

menu

show

you

When

you

pass

the

mouse

pointer

over

a

thumbnail

Word

tells

you

what

youre

adjusting

and

shows

a

live

preview

of

the

effect

on

the

image

in

your

document

this

may

take

a

few

seconds

The

Picture

Tools

Format

tabs

Adjust

section

also

gives

you

these

options

Compress

Pictures

Alt

JP

M

This

reduces

the

size

of

the

image

within

the

document

which

can

keep

your

document

to

a

reasonable

sizea

plus

if

you

plan

to

email

the

document

as

an

attachment

When

you

click

this

button

you

can

choose

to

compress

only

this

particular

image

and

to

delete

any

cropped

areas

You

can

also

choose

the

compressed

images

resolution

depending

on

whether

it

will

be

printed

higher

resolution

viewed

on

a

screen

or

emailed

these

last

two

are

lower

resolutions

Change

Picture

Alt

JP

G

If

youre

reviewing

a

document

and

decide

the

picture

isnt

quite

what

you

want

you

can

change

the

imagewhile

keeping

any

formatting

or

sizing

youve

already

applied

Click

this

button

to

choose

a

new

picture

Reset

Picture

Alt

JP

Q

Got

a

bit

carried

away

with

formatting

and

sizing

did

you

It

happens

You

can

easily

undo

any

and

all

changes

you

made

to

the

image

after

inserting

it

by

clicking

this

button

Using

Picture

Styles

Picture

Styles

add

frames

and

other

effectslike

shadows

soft

edges

beveling

and

reflectionsto

your

images

To

apply

one

of

these

effects

select

the

image

to

open

the

Picture

Tools

Format

tab

Alt

JP

Quick

Styles

appear

in

the

Picture

Styles

section

of

that

tab

showing

you

some

previews

of

different

styles

You

can

use

the

up

and

down

arrow

buttons

to

scroll

through

the

styles

but

to

save

yourself

some

squinting

and

see

all

the

options

at

once

look

below

the

scrolldown

arrow

and

click

the

More

button

Alt

JP

K

Take

a

look

at

the

different

styles

available

and

use

your

mouse

pointer

to

see

a

live

preview

of

any

of

them

on

your

image

Click

the

style

you

wantand

now

your

image

has

style

Tip

On

the

Picture

Tools

Format

tab

use

the

Picture

Border

Alt

JP

SO

and

Picture

Effects

Alt

JP

F

buttons

to

create

doityourself

picture

styles

These

buttons

give

you

more

options

than

the

quick

styles

including

border

colors

glow

colors

and

widths

and

various

options

for

shadows

reflections

and

rotation

effects

Formatting

Pictures

The

Format

Picture

pane

shown

in

Figure

gathers

together

some

of

the

most

common

picturetweaking

tools

To

open

it

rightclick

the

picture

you

want

to

format

and

select

Format

Picture

from

the

shortcut

menu

When

the

pane

opens

you

have

these

options

to

choose

from

Fill

Line

Click

the

tipping

paint

can

to

add

background

fill

to

shapes

or

to

draw

a

line

around

your

picture

Effects

You

can

apply

and

adjust

various

effects

to

the

picture

including

shadow

reflection

glow

and

more

Layout

Properties

If

your

image

incorporates

a

text

box

you

can

adjust

the

size

of

that

box

here

You

can

also

give

your

picture

an

alternative

textbased

title

and

description

which

helps

people

with

disabilities

grasp

graphics

and

tables

Picture

Adjust

sharpness

brightness

and

color

or

crop

the

image

to

your

desired

size

using

the

options

available

here

When

youre

finished

adjusting

your

image

click

the

Format

Panes

upperright

X

to

close

it

Figure

The

Format

Picture

pane

makes

it

easy

to

make

multiple

tweaks

to

an

image

all

at

once

Use

the

buttons

across

the

top

circled

to

select

the

kind

of

formatting

you

want

to

do

and

then

choose

specific

settings

below

that

Tip

If

youve

got

a

lot

of

formatting

to

do

in

a

document

leave

the

Format

Picture

pane

open

The

pane

changes

to

accommodate

whatever

part

of

the

document

youve

selected

For

example

if

youre

finished

formatting

a

picture

and

you

click

some

text

the

pane

automatically

changes

to

the

Format

Text

Effects

pane

If

you

click

a

chart

the

Format

pane

is

now

the

Format

Chart

Area

pane

And

if

you

click

an

image

again

youre

back

to

the

Format

Picture

pane

Whatever

youre

formatting

this

pane

has

you

covered

Wrapping

Text

Around

an

Image

An

image

can

be

a

pretty

decoration

or

it

can

be

an

essential

part

of

your

document

To

incorporate

an

image

into

the

text

that

it

illustrates

you

can

wrap

text

around

the

image

That

way

instead

of

looking

lonely

sitting

all

by

itself

on

its

own

line

the

image

gets

surrounded

by

text

This

makes

it

clear

which

part

of

the

text

goes

with

the

image

saves

space

and

gives

your

document

a

professionallooking

layout

The

two

buttons

you

use

to

position

an

image

in

relation

to

text

are

in

the

Picture

Tools

Format

tabs

Arrange

section

Position

Alt

JP

PO

lets

you

left

center

or

rightalign

the

image

at

the

top

middle

or

bottom

of

the

page

Thumbnails

show

you

what

each

layout

looks

like

Wrap

Text

Alt

JP

TW

tells

Word

how

to

place

the

image

in

relation

to

the

text

In

Line

with

Text

The

bottom

of

the

image

is

even

with

the

first

line

of

the

paragraph

that

follows

it

Square

The

text

forms

a

neatlooking

square

around

the

image

even

if

the

image

has

an

irregular

shape

Tight

The

text

approaches

the

image

more

closely

than

with

normal

wrapping

For

an

irregularly

shaped

image

the

text

is

straight

across

the

top

and

bottom

of

the

image

but

approaches

the

contours

on

the

sides

Through

When

you

select

this

option

you

can

place

the

image

anywhere

in

your

document

and

the

text

will

wrap

around

its

edges

with

a

little

white

space

between

the

text

and

the

image

If

the

image

has

an

irregular

shape

the

text

wraps

to

follow

its

contours

Top

and

Bottom

The

image

appears

on

its

own

line

with

text

above

and

below

it

but

not

on

either

side

Behind

Text

The

text

runs

right

across

the

image

Depending

on

your

image

this

effect

can

make

the

text

hard

to

read

In

Front

of

Text

The

text

runs

behind

the

image

which

blocks

some

of

the

text

As

you

move

the

mouse

pointer

over

the

various

wrap

options

a

live

preview

shows

how

each

looks

in

your

document

so

you

can

select

the

one

that

looks

best

Tip

You

can

also

find

the

Position

and

Wrap

Text

buttons

in

the

Arrange

section

of

the

Page

Layout

tab

Alt

P

PO

for

Position

and

Alt

P

TW

for

Wrap

Text

You

can

manually

adjust

how

closely

the

text

wraps

around

your

image

by

selecting

the

image

and

then

taking

these

steps

Choose

Picture

Tools

FormatWrap

TextEdit

Wrap

Points

Alt

JP

TW

E

Word

puts

a

box

around

the

image

with

a

small

black

square

at

each

corner

as

shown

in

Figure

These

square

are

the

images

wrap

points

which

determine

the

distance

between

text

and

image

Click

any

wrap

point

and

then

drag

it

closer

to

the

image

to

bring

the

words

closer

or

drag

it

away

from

the

image

to

push

the

text

back

As

you

drag

Word

shows

both

where

the

wrap

point

was

and

where

youre

moving

it

connected

to

other

wrap

points

by

a

dotted

line

Let

go

of

the

mouse

button

to

reposition

the

wrap

point

Word

moves

the

text

according

to

the

new

wrap

point

Figure

The

Wrap

Text

button

circled

has

a

menu

option

that

lets

you

edit

wrap

points

Click

and

drag

any

wrap

point

to

change

how

closely

text

wraps

around

the

image

Tip

Want

a

shortcut

for

positioning

an

image

in

relation

to

text

Use

the

Layout

Options

button

When

you

click

an

image

this

button

appears

just

outside

its

upperright

corner

Click

it

to

see

and

select

the

images

layout

options

Fun

with

Fonts

and

Art

Thats

Smart

You

dont

have

to

be

an

artist

or

a

graphic

designer

to

add

professionallooking

graphic

effects

to

your

documents

WordArt

bends

and

twists

words

in

all

kinds

of

waysits

great

for

creating

things

like

attentiongetting

flyers

and

its

just

plain

fun

to

play

with

And

SmartArt

adds

punch

to

your

words

and

ideas

by

representing

them

visually

graphically

showing

relationships

between

ideas

such

as

a

hierarchy

chart

or

steps

in

a

processa

flowchart

for

example

Both

features

are

easy

to

useand

youll

look

good

because

your

document

looks

so

good

Creating

WordArt

You

can

find

WordArt

in

the

Text

section

of

the

Insert

tab

Heres

how

to

use

it

Position

the

cursor

where

you

want

the

WordArt

and

then

select

InsertWordArt

Alt

N

W

The

WordArt

gallery

opens

showing

examples

of

WordArt

styles

These

include

colors

shadows

outlines

reflectionslots

of

ways

to

make

your

text

stand

out

Choose

the

style

you

want

Word

inserts

a

text

box

in

your

document

which

has

some

placeholder

text

in

the

style

you

chose

and

opens

the

Drawing

Tools

Format

contextual

tab

as

shown

in

Figure

Figure

The

WordArt

button

circled

is

in

the

Insert

tabs

Text

section

After

you

choose

a

WordArt

style

Word

inserts

a

text

box

with

placeholder

text

in

that

style

Start

typing

to

replace

that

with

your

own

text

You

can

adjust

the

size

of

the

text

box

by

clicking

and

dragging

any

of

its

handles

Click

inside

the

text

box

select

the

placeholder

text

and

start

typing

As

you

type

the

text

box

automatically

expands

to

accommodate

what

you

type

Word

overwrites

the

placeholder

text

with

your

new

text

When

youre

finished

click

outside

of

the

text

box

to

go

back

to

working

with

normal

text

Tip

You

can

also

turn

existing

text

into

WordArt

Select

the

word

or

phrase

you

want

to

convert

and

then

follow

steps

and

in

the

preceding

list

Editing

WordArt

Text

If

you

need

to

make

changes

to

what

WordArt

text

says

click

the

WordArt

to

display

the

text

box

that

holds

it

Position

the

cursor

where

you

need

to

make

changes

and

edit

as

necessary

And

heres

where

WordArt

gets

really

fun

adding

effects

To

change

the

look

of

the

WordArt

head

for

the

Drawing

Tools

Format

tabs

WordArt

Styles

section

shown

in

Figure

Click

the

WordArt

in

your

document

and

the

ribbon

automatically

switches

to

that

tab

at

the

same

time

the

text

box

appears

Inside

the

text

box

select

the

text

you

want

to

monkey

with

The

WordArt

Styles

section

gives

you

these

options

Quick

Styles

Alt

JD

Q

Click

this

button

to

open

the

gallery

of

WordArt

styles

and

change

the

current

style

to

a

different

one

Note

All

of

the

options

in

WordArt

Styles

show

you

a

live

preview

of

the

different

choices

as

you

pass

your

pointer

over

them

Text

Fill

Alt

JD

TI

This

option

changes

the

fill

color

of

the

letters

turning

blue

letters

for

example

purple

Clicking

it

opens

a

menu

of

colors

choose

one

from

the

menu

or

click

More

Fill

Colors

to

expand

your

choices

The

Gradient

option

lets

you

choose

a

pattern

of

lighteranddarker

shading

Click

No

Fill

to

remove

fill

color

leaving

only

an

outline

Text

Outline

Alt

JD

TO

This

changes

the

color

of

letters

outlines

As

with

text

fill

colors

you

can

select

from

colors

related

to

the

current

theme

or

any

color

you

like

Select

Weight

to

change

outlines

thickness

or

Dashes

to

pick

a

different

line

style

dotted

dashed

and

so

on

Dont

want

the

letters

to

have

outlines

Select

No

Outline

to

remove

them

Text

Effects

Alt

JD

TX

You

can

add

a

lot

of

special

effects

to

WordArt

including

shadows

reflections

glow

beveling

rotations

and

transforms

which

warp

the

letters

into

waves

circles

and

other

patterns

Figure

shows

an

example

of

a

wave

transform

effect

Select

the

kind

of

effect

you

want

and

a

flyout

menu

appears

to

show

you

a

gallery

of

options

for

that

effect

Some

of

these

effects

make

text

hard

to

read

so

watch

the

live

preview

to

make

sure

your

WordArt

remains

legible

Note

If

you

add

a

text

effect

to

WordArt

when

you

bring

up

the

text

box

to

edit

the

text

Word

temporarily

removes

the

effect

so

you

can

see

the

letters

clearly

When

you

click

outside

the

box

it

reapplies

the

effect

Figure

There

are

dozens

of

options

for

adding

effects

to

your

WordArt

text

Transform

effects

bend

words

into

circles

waves

arcs

and

other

shapes

To

position

WordArt

on

the

page

click

it

to

reveal

its

text

box

Move

the

pointer

over

any

of

the

dashed

lines

that

make

up

the

text

boxs

borders

so

that

the

pointer

becomes

a

fourway

arrow

Click

and

the

dashed

line

turns

solid

Then

with

the

pointer

still

on

the

border

click

and

drag

the

WordArt

wherever

you

want

it

Tip

The

circular

rotation

handle

above

the

WordArt

text

box

lets

you

change

the

angle

of

the

WordArt

on

the

page

Click

and

drag

until

the

text

box

is

at

the

angle

you

want

To

delete

WordArt

click

it

to

display

its

text

box

click

any

border

of

the

box

and

then

press

Delete

or

Backspace

Formatting

WordArt

Using

the

Format

Shape

Pane

Word

gives

you

finegrained

control

for

getting

your

WordArt

to

look

just

the

way

you

want

it

thanks

to

the

Format

Shape

pane

This

pane

is

the

place

to

go

if

you

want

to

define

and

apply

multiple

affects

to

your

WordArt

To

open

the

Format

Shape

pane

select

the

WordArt

you

want

to

format

then

head

to

the

Drawing

Tools

Format

tab

and

in

the

WordArt

Styles

section

click

the

lowerright

button

Alt

JD

G

The

Format

Shape

pane

Figure

opens

giving

you

options

for

formatting

the

shape

and

the

text

of

your

WordArt

Figure

Creating

WordArt

is

just

the

beginning

Give

it

your

own

stylish

spin

with

the

Format

Shape

pane

where

you

can

customize

its

color

effects

alignment

and

more

Shape

Options

Shape

options

are

the

same

as

the

options

available

in

the

Format

Picture

pane

Using

Picture

Styles

Use

them

to

give

the

text

box

that

contains

your

WordArt

a

background

fill

color

or

a

border

add

special

effects

such

as

shadows

or

soft

edges

tweak

the

size

of

the

text

box

and

so

on

Only

the

effects

and

corrections

that

apply

to

WordArt

will

be

active

here

any

others

are

grayed

out

Text

Options

Heres

where

the

art

in

WordArt

comes

into

play

When

you

click

Text

Options

in

the

Format

Shape

pane

Word

gives

you

these

choices

Text

Fill

Outline

These

options

focus

on

the

appearance

of

the

letters

that

make

up

the

WordArt

Text

Fill

is

where

you

tweak

the

appearance

of

the

inner

part

of

the

letters

You

can

choose

a

color

and

transparency

level

and

make

the

fill

solid

or

a

gradient

so

the

color

is

lighter

in

some

parts

and

darker

in

others

You

can

also

choose

No

fill

which

shows

only

the

outline

of

the

letters

Text

Outline

The

options

here

apply

to

the

outline

of

each

letter

Work

with

thickness

color

and

style

of

line

Or

if

you

prefer

you

can

remove

all

outlines

Text

Effects

Heres

where

you

can

finetune

the

effects

you

apply

to

your

WordArt

shadows

glow

beveling

rotation

and

so

on

When

you

click

a

triangle

to

expand

the

options

here

you

can

select

a

preset

effect

or

set

the

color

transparency

blur

and

other

parameters

related

to

that

particular

effect

Tip

The

Format

Shape

pane

doesnt

include

a

transform

text

effect

So

if

you

want

to

bend

your

WordArt

into

a

circle

or

a

wave

use

the

ribbon

Select

Drawing

Tools

FormatText

Effects

Alt

JD

TX

Layout

Properties

Use

this

section

to

adjust

how

your

WordArt

appears

in

relation

to

the

text

box

that

contains

it

For

example

you

can

adjust

how

close

the

text

comes

to

any

border

of

the

box

change

the

texts

orientation

to

stand

it

on

its

head

or

tell

Word

to

wrap

text

inside

the

box

normally

Word

resizes

the

box

to

fit

what

you

type

When

youve

finished

formatting

your

WordArt

click

the

Format

Shape

panes

upperright

X

to

close

it

Inserting

SmartArt

into

Word

Documents

Originally

introduced

in

PowerPoint

SmartArt

offered

a

way

to

add

visual

interest

to

hohum

PowerPoint

slides

replacing

boring

old

bullets

and

cockeyed

flowcharts

with

professionallooking

graphics

And

SmartArt

can

do

the

same

for

your

Word

documents

impressing

colleagues

clients

and

higherups

with

your

attentiongetting

graphics

Chapter

discusses

working

with

SmartArt

in

detail

its

consistent

across

Office

programs

So

head

there

to

see

examples

and

read

about

editing

and

formatting

SmartArt

Heres

how

to

insert

SmartArt

into

a

Word

document

Place

the

cursor

where

you

want

SmartArt

to

appear

in

your

document

and

then

select

InsertSmartArt

Alt

N

M

The

Choose

a

SmartArt

Graphic

dialog

box

opens

A

menu

on

the

left

lists

the

different

kinds

of

graphics

you

can

insert

list

process

cycle

hierarchy

and

so

on

A

gallery

of

SmartArt

appears

in

the

middle

of

the

box

and

theres

a

preview

of

the

selected

SmartArt

graphic

on

the

right

Each

preview

includes

commentary

on

when

you

might

want

to

use

that

graphic

Choose

the

kind

of

SmartArt

you

want

on

the

left

and

then

select

a

specific

graphic

from

the

gallery

Click

OK

The

graphic

you

selected

appears

in

your

document

along

with

a

pane

where

you

can

type

text

that

will

appear

on

the

graphic

such

as

labels

on

a

chart

or

points

or

steps

on

a

list

Use

the

typing

pane

to

add

text

to

the

graphic

and

the

arrow

keys

to

move

between

text

boxes

As

you

type

your

text

appears

on

the

graphic

When

youre

finished

adding

text

click

the

typing

panes

upperright

X

to

close

it

Your

graphic

shows

the

text

you

entered

To

edit

what

youve

written

on

a

SmartArt

graphic

click

its

text

to

reveal

the

text

box

that

contains

it

and

type

inside

the

box

Alternatively

click

the

tab

on

the

left

side

of

the

frame

that

holds

the

graphic

to

reopen

the

typing

pane

Adding

Charts

and

Diagrams

If

a

pictures

worth

a

thousand

words

a

good

chart

is

probably

worth

ten

times

that

amount

Charts

and

diagrams

take

data

and

express

it

in

an

easytounderstand

visual

form

When

you

insert

a

chart

into

Word

you

present

information

that

readers

can

easily

interpret

and

absorb

at

a

glance

Heres

how

to

insert

a

chart

into

a

Word

document

With

the

cursor

in

the

spot

where

you

want

to

insert

the

chart

select

InsertChart

Alt

N

C

The

Insert

Chart

dialog

box

shown

in

Figure

opens

On

the

left

is

a

menu

of

different

chart

types

including

column

line

pie

bar

and

so

on

The

rest

of

the

dialog

box

shows

a

gallery

of

specific

chart

styles

for

each

type

Select

the

chart

type

and

style

you

want

and

then

click

OK

Word

inserts

the

chart

into

your

document

and

opens

a

miniversion

of

Excel

in

another

window

with

some

sample

data

as

shown

in

Figure

Figure

Word

and

the

other

programs

in

the

Office

suite

comes

with

many

builtin

chart

styles

Select

a

type

of

chart

on

the

left

to

see

available

styles

for

that

type

Figure

When

you

insert

a

chart

into

Word

you

store

its

data

in

Excel

In

the

Excel

window

replace

the

placeholder

data

with

your

own

For

example

say

you

were

comparing

quarterly

sales

for

four

different

territories

Youd

replace

the

categories

in

Column

A

with

time

periods

Quarter

Quarter

Quarter

and

Quarter

And

youd

replace

the

series

in

Row

with

territories

say

North

South

East

and

West

Then

fill

in

your

data

in

the

appropriate

cells

As

you

type

the

changes

you

make

in

Excel

appear

immediately

in

your

chart

in

Word

If

you

need

more

rows

or

columns

click

the

lowerright

corner

of

the

blue

box

that

surrounds

the

data

in

Excel

and

drag

it

to

expand

the

range

of

cells

When

youre

finished

entering

data

close

the

mini

Excel

window

by

clicking

its

upperright

X

Excel

closes

and

the

window

containing

Word

expands

to

its

full

size

Your

chart

displays

the

labels

and

data

you

entered

in

Excel

When

you

click

a

chart

youve

inserted

into

a

Word

document

four

buttons

appear

to

the

charts

right

Heres

what

they

do

Layout

Options

This

button

offers

the

same

layout

options

that

you

get

when

you

insert

a

picture

such

as

whether

and

how

to

wrap

text

around

the

object

Wrapping

Text

Around

an

Image

gives

details

on

layout

options

Chart

Elements

Lets

you

show

or

hide

elements

of

the

chart

including

axes

and

their

titles

a

chart

title

data

labels

gridlines

a

legend

and

so

on

When

you

click

this

button

checkboxes

show

which

elements

the

chart

currently

displays

Turn

on

any

checkbox

to

show

its

element

turn

off

the

checkbox

to

hide

the

element

Chart

Styles

Does

your

chart

clash

with

the

colors

in

your

document

You

can

change

the

charts

appearance

by

clicking

this

button

and

choosing

an

appearance

and

color

scheme

you

like

better

Chart

Filters

If

your

chart

is

showing

too

much

information

confusing

readers

and

obscuring

your

point

you

can

filter

the

chart

to

show

only

pertinent

info

Click

this

button

and

use

the

checkboxes

to

show

or

hide

values

and

labels

in

the

chart

Tip

The

buttons

just

listed

provide

a

quick

easy

way

to

format

your

chart

If

you

prefer

you

can

use

the

ribbons

Chart

Tools

Design

Alt

JC

and

Chart

Tools

Format

Alt

JA

tabs

to

do

the

same

formatting

tasks

If

you

need

to

change

the

information

in

your

chart

select

Chart

Tools

DesignEdit

DataEdit

Data

Alt

JC

D

E

to

reopen

the

mini

Excel

window

and

edit

the

data

To

change

a

charts

type

click

the

chart

to

display

its

frame

Then

rightclick

the

chart

and

from

the

shortcut

menu

that

appears

select

Change

Chart

Type

This

opens

a

dialog

box

that

looks

just

like

Insert

Chart

select

a

type

and

style

of

chart

and

then

click

OK

Word

converts

the

current

chart

to

that

style

If

you

want

to

work

with

the

full

version

of

Excel

to

edit

your

charts

data

select

Chart

Tools

DesignEdit

DataEdit

Data

in

Excel

Alt

JC

D

D

The

full

version

of

Excel

opens

in

another

window

letting

you

use

any

and

all

of

that

programs

features

To

delete

a

chart

from

a

Word

document

click

the

chart

to

select

it

and

then

press

Delete

or

Backspace

Tip

For

more

about

working

with

charts

see

Chapter

With

Safari

you

learn

the

way

you

learn

best

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