HOD meeting was held on 22 Jan 2022 at 11:30 AM in the Conference Hall under the Chairmanship of Prof. (Dr.) GL Sharma, Director SMIT. The following members were present: (i) Prof (Or) Sangeeta Jha, AD (A) (ii) Prof (Or) Kalpana Sharma, AD (R & D) (ii) Prof (Dr) R.N. Bera, HOD, Dept of Al & DS (iv) Prof (Dr)G.C. Mishra, HOD, Dept of Physics (v) Prof (Dr) Nayan Kamal Bhattacharyya, HOD Chemistry (vi) Prof (Dr) Samarjeet Borah, HOD CA (vii) Prof (Dr) Pankaj Chettri, HOD Math i/c, Addl. Registrar (vill) Prof (Dr) C. Bhuyian, HOD CE (ix) Prof (Dr) Ruben Phipon, HOD ME (x) Mr. Mohammed Nasir Ansari, HOD, Dept of EEE (xi) Dr. T. Ramu, DCE (T) (xii) Dr. Bhaskar Bhuyia, HOD IT ic (xiii) Dr. Somenath Chatterjee, HOD CMSNT (xiv) Prof. Dr $ Dhar, HOD,ECE (xv) Dr Biswaraj Sen, Head TPIL (xvi) Dr. Neeta D Sharma, HOD i/c Mgmt Dept. (xvii) Dr. Amrita Biswas, Dy. Registrar (Admin) a Director welcomed the house and congratulated all for the smooth conduction of the recent NBA visit. (a) Director suggested that for improving the position of SMIT in rankings and accreditation the faculties should start publishing in SCI and Scopus journals in addition to the conference papers. Action : All HODs (b) SMIT shouldaimto move to the next higherbandin NIRF ranking. In this regard the Addl Registrar requested all HODs to provide data for the rankingsin the correct format and within the stipulated time. Action: All HODs (©) The currentteacher guardian scheme to be continued forthe 1°" year students upto July 2022.Additionally the department wise studentlist of B.Tech 1*t year students will be shared with all HODs to initiate the mentor mentee scheme. Gane g Action: AD(SA), AD(A), All HODs Maja Rangpo ANE \ (d) TGs to follow up fees defaulters. Results of defaulters to be withheld till fees are cleared. Action: All TGs (e) A committee to be formulated for finalization of the format for microanalysis of the in-semester examinations. Post finalization the format to be shared with all departments Action: AD(A) (f) Departments desiring to implement one year internship for the final year students (2019 Batch) from the upcoming odd semester 2022 can select MOOC courses for 7 semester subjects. Proposal for the same to be forwarded through departmental BOS for senate approval Action: All HODs (g) Teacher Diary for this semester to be maintained in soft copy. Only lesson plans to be prepared and signature of CRs to be taken in the hard copy and later merged with the soft copy in paf format. Action: All HODs (h) The question paper pattern will be shared by the DCE(T). The standard of the question papers to be maintained to ensure some level of difficulty in the questions so that students study and their technical knowledge is improved. Action: All HODs (i) Semester wise load calculation to be done as per the format circulated. Action: AD(A) 3. Further all HODs are requested to discuss in person with the undersigned any matter which requires further consultation to address any kindof tweaking required for any specific department. 4. There beingno other points, the meeting ended with a vote of thanks by the Director. No: 3258/ OfRiccm OL 12022 x - Date: Bh Jan 2022 BEN All Associate Directors AIlHODs All Concerned Office Copy