law: Co-Operative Societies Act 2008 
  15.
  
  Duties of Secretary and Treasurer
  1.      The Secretary of a
  
  society shallŚ
  a.     
  
    keep
  
  the minutes of any meeting of the society or Board;
  b.    
  
    ensure
  
  that all records, books, papers and other documents of the society are kept in
  
  a safe place in the office of the society;
  c.     
  
    conduct
  
  any correspondence on behalf of the society except in the case of a credit
  
  union where the Board may delegate such powers to other members of staff so
  
  that they may carry out the duties of their jobs;
  d.    
  
    attend
  
  all meetings of the society and the Board and have with him the necessary
  
  minutes and record books and correspondence relative to the business of the
  
  society;
  e.     
  
    issue
  
  notices for all meetings of the Board and general membership of the society in
  
  accordance with the Regulations and the by-laws;
  f.     
  
    sign
  
  and execute, jointly with the President, all deeds and conveyances of real or
  
  personal property, all fixed deposits or share certificates and such other
  
  documents as the Board may specify;
  g.    
  
    review
  
  the minutes of all committees of the society; and
  h.     
  
    perform
  
  such other duties as are prescribed by the by-laws or authorized by the Board.
  1.      
  2.      The Treasurer of the
  
  society shallŚ
  a.     
  
    receive
  
  all monies due and payable to the society and issue receipts for the same
  
  except in the case of a credit union where the Board may delegate such powers
  
  to other members of staff so that they may carry out the duties of their jobs;
  b.    
  
    deposit
  
  all monies received in the name of the society in such bank or depository as
  
  specified by the Board;
  c.     
  
    sign
  
  all cheques, notes, bills of exchange and other documents necessary to effect
  
  the business of the society;
  d.    
  
    keep
  
  a just and true record of all financial transactions effected by the society in
  
  the books provided for that purpose;
  e.     
  
    keep
  
  charge and control of all cash, securities, books and other documents and
  
  vouchers for all payments made and receipts issued on behalf of the society.
  f.     
  
    reconcile
  
  or cause to be reconciled at least once per month the membersÆ ledger or
  
  accounts with the relative general ledger control accounts;
  g.    
  
    reconcile
  
  or cause to be reconciled at least monthly all passbooks or statements received
  
  from depositors with the relevant control accounts in the general ledger;
  h.     
  
    cause
  
  all membersÆ ledgers and all membersÆ passbooks to be reconciled at least once
  
  per year;
  i.      
  
    produce
  
  a current statement of the societyÆs monies as the Board or Registrar may
  
  demand;
  j.      
  
    prepare
  
  the annual statement of account, the balance sheet, the monthly financial
  
  statements and other statements as the Board may request;
  k.     
  
    make
  
  payments as authorised by the Board and obtain receipts for the same except in
  
  the case of a credit union where the Board may delegate such powers to other
  
  members of staff so that they may carry out their duties of their jobs; and
  l.      
  
    perform
  
  such other duties as the Board may prescribe.
  3.      The duties of the
  
  Secretary and Treasurer may be modified or altered in keeping with the
  
  allotment of duties assigned by the Board to the manager and other employees of
  
  the society.