1. A computer-implemented method for use with a document management system, the computer-implemented method comprising: using a computer system to perform the steps of: retrieving data for a case file from the document management system; creating a visual representation for the case file, the visual representation comprising: a case identifier of the case file; an action field including a data entry field for receiving markings from a user for updating a record in the document management system corresponding to the case file, the markings including a plurality of boxes indicating predetermined actions, user notes to correct the record or prognoses; an index comprising a listing of a first plurality of documents associated with the case file, a first plurality of links to electronic versions of the first plurality of documents in the listing, and a plurality of textual summaries corresponding to the first plurality of documents in the listing, the index divided into a plurality of categories, each category containing a subset of documents in the listing; a plurality of thumbnail images of one or more of the first plurality of documents associated with the case file; a summary of a portion of the first plurality of documents associated with the case file and information specified by the user; and a plurality of related tokens for a plurality of related cases indicating a status of the plurality of related cases and a second plurality of links to electronic versions of a second plurality of documents corresponding to the plurality of related cases; and printing, on a printed medium, a first token that is a physical representation of the retrieved data, the first token comprising the visual representation of the case file.