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2) In a database, a record (sometimes called a row) is a group of fields within a table that are relevant to a specific entity. For example, in a table called customer contact information, a row would likely contain fields such as: ID number, name, street address, city, telephone number and so on.
Active records are those documents currently being used by a business unit or department on a daily or monthly basis. These records are retained at the department. If all or part of a record or record series is used on a continual basis, the entire record series is considered active. Typically, if a unit or department needs to reference a record series more than once every three months, it is considered active.