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2) In a database, a record (sometimes called a row) is a group of fields within a table that are relevant to a specific entity. For example, in a table called customer contact information, a row would likely contain fields such as: ID number, name, street address, city, telephone number and so on.
In records management it is important to be clear about the difference between a document and a record. A document is any piece of written information in any form, produced or received by an organisation or person. It can include databases, website, email messages, word and excel files, letters, and memos.