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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Anti-discrimination laws require companies with a certain number of employees to keep job application records for at least three years. Employee records should be kept while the person is employed by the company and at least seven years after the termination of employment.o be safe, a business should keep tax records in its permanent files. If that's not possible, tax records should be kept for seven years to account for most scenarios where the records might be needed.