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1 Only HR staff and few individuals should have access to these files. Keep for at least three years after the employee leaves the organization. Workers compensation is generally kept on file for the life of the employee or former employee.  I-9 forms - Keep I-9 forms separate and in a locked file area.
Full Answer. While employers are required to keep employment applications for only one year following its submission, the Texas Workforce Commission recommends employers keep applications from candidates for at least four years to ensure the statute of limitations for any possible lawsuits has passed.