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Archive file. An archive file is a file that is composed of one or more computer files along with metadata. Archive files are used to collect multiple data files together into a single file for easier portability and storage, or simply to compress files to use less storage space. Archive files often store directory structures, error detection and correction information, arbitrary comments, and sometimes use built-in encryption.
Archive folders are data files that are based on your computer system, not the email server. 3. Set up your own archive folders, also known as personal folders, if you want more control over which messages go to which locations. 1  Name the folder, and designate its location.2  For example, you might want a folder named biking, that includes email related to a bicycle club you belong to. Create a new folder using the toolbar at the top of the page. 2  Just put the mouse pointer on the message, left-click and hold the button down as you drag it to the appropriate folder. 3  When you release the mouse button, the email message is moved.