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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
Click on the cell where you want the Total sum to appear (e.g. D20). Now click on the AutoSum button on the toolbar. Now put the mouse cursor on the first cell you want to add up and drag it to the last cell that should be part of the formula. Note: you can use this technique for rows or columns.