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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
1. Open the workbook and review each sheet to determine which cells hold the data you need. 2. Click the blank cell in which you want the grand total to appear. If you need this total on a separate sheet, click the + sign to the right of the sheet tabs to create a new sheet. 3. Use the Sum function to reference the same cell in each sheet using the format =Sum(reference)..