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Writing a Sum Formula. 1  1. Decide what column of numbers or words you would like to add up. 2  2. Select the cell where you'd like the answer to populate. 3  3. Type the equals sign then SUM.  4. Type out the first cell reference, then a colon, then the last cell 1  reference. 5. Press enter.
4. Click âConsolidateâ from the Data Tools group, which is found within the Data tab. A Function box pops up. 5. Select the Sum function from the menu in the Function box. In Excel, you use the sum function when you want to add data together, which is what you are doing when you join two worksheets. 6. Select the data you want to join. Start by clicking your mouse in the âReferenceâ field within the Function box.