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The InterPARES 2 Project Dictionary access acceptance v., An agreement, either by express act or by implication from conduct, to the terms of an offer so that a binding contract is formed. [Government] access privileges n., The right, opportunity, or means of finding, using or approaching documents and/or information. [Archives] n., The configuration of hardware components and their interfaces. [Archives] n., The availability of records/archives for consultation as a result of both legal authorizatio

n and the existence of finding aids. [Archives] n., The permission to locate and retrieve information for use (consultation or reference) within legally established restrictions of privacy, confidentiality, and security clearance. [Archives] n., The ability to locate relevant information through the use of catalogues, indexes, finding aids, or other tools. [Archives] n., The notion that 'the public' or 'minority groups' should have access to the means of broadcasting to promote their 'voices' or opinions.

[Arts] n., The ability to locate, gain entry to, and use something, such as a building or a database. [Arts] n., A de vice or me tho d where by a docu men t may be found; Per mission an d opportun ity to use a doc ument; Th e a pproach to any means to storing information, e.g. index, bibliography, catalogue, computer terminal. [Computer and Information Sciences] n., The physical processes of retrieving information from storage media. [Computer and Information Sciences] n., To g ain entry t o d ata,

a compu ter syste m, etc. In the US, to ac cess stri ct ly means to ins truc t, communi cat e wit h, store data in, retrieve data from, or otherwise obtain the ability to use the resources of a computer or any part thereof. [Computer and Information Sciences] n., The reading or writing of data, with the connotation that the content of the reading or writing is taken into account. The word is most commonly used in connection with filed information and is often qualified by an indication as to the types

of access that are to be permitted. For example, read-only access means that the contents of the file may be read but not altered or erased. [Computer and Information Sciences] n., The notion that 'the public' or 'minority groups' should have access to the means of broadcasting to promote their 'voices' or n., The authority to access a system to compile, classify, register, retrieve, annotate, read, transfer or destroy records, granted to a person, position or office within an organization or agency. [Arc

hives] n., The ability to locate, gain entry to, and use something, such as a building or a database. [Arts] n., The indication of the person, position or office authorized to annotate a record, delete it, or remove it from the system. [Archives] means to storing information, e.g. index, bibliography, catalogue, computer terminal. [Computer and Information Sciences] n., The authority to read a record, granted to a person, position or office within an organization or agency. [Archives] retrieve data fr

om, or otherwise obtain the ability to use the resources of a computer or any part thereof. [Computer and n., The indication of the person, position or office authorized to read a record. [Archives] is most commonly used in connection with filed information and is often qualified by an indication as to the types of access that n., See : access privileges; access restrictions. [Archives] accession n., The availability and usability of information. [Archives] n., The characteristic of being easily reach

ed or used with a minimum of barriers. Carries the connotation of providing access to individuals with disabilities that prevent normal use, especially under the terms of the Americans with Disabilities Act (PL 101-336, 42 USC 126). [Archives] n., The availability of archival material for consultation as a result of legal authorization and the existence of finding aids. [Archives] n., The ease with which a person may enter a library, gain access to its online systems, use its resources, and obtain needed

information regardless of format. In a more general sense, the quality of being able to be located and used by a person. In the Web environment, the quality of being usable by everyone regardless of disability. [Computer and Information Sciences] The obligation to answer for actions for which one is responsible. [General Dictionaries] n., v., A body of records formally accepted into custody as a unit at a single time. [Archives] To t ak e legal and physica l cu stody of a b ody of reco rds and to do

cumen t it in a regis te r. [Arch ives] n., Materials physically and legally transferred to a repository as a unit at a single time; an acquisition. [Archiv es] v., The formal acceptance into custody and recording of an acquisition. [Archives] v., To document the transfer of records or materials in a register, database, or other log of the repository's holdings. [Archives] v., To take legal and physical custody of a group of records or other materials and to formally document their receipt. [Archives]

v., The recording of the formal acceptance into custody of an acquisition. [Archives] n., An acquisition so recorded. (see definition for accession). [Archives] v., To enter in an accessions record or register particulars of each item in the order of its acquisition. [Computer and Information Sciences] v., The act of taking documents into physical custody in an archival agency, records center, or manuscript repository, and recording same. In some cases transfer of legal title may also be involved. [Compu

ter and Information Sciences] Information Sciences] n., A record documenting the preserver's acceptance of responsibility for preserving a clearly identified set of records. [Archives] n., A record documenting additions to a collection, whether acquired by transfer under a legally based procedure, or by deposit, purchase, gift, or bequest. [Arts] n., The chief record of the stock added to a library. Items are numbered progressively as they are added to stock. [Compute r and Information Sciences] n., Th

e formal record of accessions of archival material received by an archives service, in which information on the immed iate source and the broader provenance of the material is preserved permanently. [Computer and Information Sciences] n., The obligation to answer or answer for discharge of duties or conduct. [General Dictionaries] n., Acquired records whose authenticity and feasibility of preservation have been confirmed and have been registered in an accession record. [Archives] v., The formal acceptanc

e into custody and recording of an acquisition. [Archives] n., The obligation to answer for actions for which one is responsible. [General Dictionaries] n., The ability to answer for, explain, or justify actions or decisions for which an individual, organization, or system is responsible. [Archives] n., The determination and measure of responsibility and liability to another. [Arts] n., The extent to which persons in government and the workplace are held answerable for their conduct in office and for t

he quality of their performance of assigned duties, particularly when incompetence, dereliction, or malfeasance is at issue. See also: performance evaluation. [Computer and Information Sciences] n., The obligation to answer or answer for discharge of duties or conduct. [General Dictionaries] n., Principle that individuals, organizations, and the community are responsible for their actions and may be required to expl ain them to others. [General Dictionaries] n., The conscious exercise of will by a perso

n aimed to create, maintain, modify or extinguish situations. Synonym of action. n., An acquisition of the records of a creator that is additional to the records of the creator already in the custody of the preserver. [Archives] n., Principle that individuals, organizations, and the community are responsible for their actions and may be required to explain them to others. [General Dictionaries] n., The degree to which data, information, documents or records are precise, correct, truthful, free of error or

distortion, or pertinent to the matter. [Archives] n., The closeness of an estimate to the true value. Compare PRECISION. [Sciences] n., Accuracy refers to the truthfulness of the content of the record and can only be established through content analysis. [Archives] n., An accurate performance is a performance that reproduces all that is constitutive of the work's individuality. [Arts] n., The quality of correctness as to fact and of precision as to detail in information resources and in the delivery

of information services. [Computer and Information Sciences] n., How close to the real value a measurement is. [Computer and Information Sciences] n., An accurate record is one that contains correct, precise and exact information. [General Dictionaries] v., Freedom from mistake or error: correctness, conforming to an approved or conventional standard, conforming to or agreeing with fact, logic, or known truth, conforming to a set figure. [General Dictionaries] n., Conformity to truth or to a standard or

model: exhibiting or marked by strict, particular, and complete accordance with fact or a standard; marked by thorough consideration or minute measurement of small factual details. [General Dictionaries] n., An accurate record is one that contains correct, precise and exact information. [General Dictionaries] v., To gain possession or control of; to get or obtain. [Government] n., Conformity to truth or to a standard or model: exhibiting or marked by strict, particular, and complete accordance with fac

t or n., Records that are taken into the custody of the preserver from the creator, for their permanent preservation. [Models (MCP)] act v., n., The process of adding to the holdings of an archival repository or records centre. [Archives] An addition to the holdings of an archival repository or records centre. [Archives] n., The first stage of the behavioral processes (followed by manufacture, use, deposition), in which raw materials are procured. [Sciences] v., Obtaining materials for a library, docum

entation center, archive, or other collection, including selection, ordering, and obtaining by exchange or gift. [Arts] v., The processes of obtaining books and other items for a library, documentaiton center or archive. [Computer and Information Sci en ces] v., The gaining of possession or control over something. [Government] To gain possession or control of; to get or obtain. [Government] n., The conscious exercise of will by a person aimed to create, maintain, modify or extinguish situations. [Arch

ives] n., Legi slation th at has be en made law , especia lly a sta tute. [G overnment] Syn .: action. n., A document formally embodying a decision of a legislative body or public authority; or forming part of a legal transactio n and drawn up in due form. [Archives] n., The conscious exercise of will by a person aimed to create, maintain, modify or extinguish situations. Synonym of ac tion. [Archives] n., Th e conscious exercise of will by an officer of the records creator or by an external person ai

med to create, maintain, modify or extinguish situations. There are two types of act: a mere act and a transaction. Alias: action. [Archives] v., To do, operate or function. [Arts] v., To portray a character as an actor; to perform a role or play a part. [Arts] n., A short performance by one or a group of entertainers. [Arts] n., Division of a play, each of which may contain one or more scenes. [Arts] n., Something done intentionally. [General Dictionaries] n., Division of a play, each of which may c

ontain one or more scenes. [Arts] n., A record needed by the creator for the purpose of carrying out the action for which it was created or for frequent reference. Syn.: current record. [Archives] n., Records needed by the creator for the purpose of carrying out the actions for which they were created or for frequent reference. Syn.: current records. [Archives] n., Records regularly used for the conduct of the current business of their creator and that, therefore, continue to be maintained in office spac

e. [Archives] n., A record needed by its creator for the purpose of carrying out actions [Archives] n., Records that continue to be used with sufficient frequency to justify keeping them in the office of creation. [Archives] n., Archival documents regularly maintained and used by their creator. [Archives] n., Information stored on computer systems that can be readily accessed by the operating system or software without a need to reload media, undelete the information, or reconstruct the information fro

m other sources. [Computer and Information Sciences] n., Records that continue to be used with sufficient frequency to justify keeping them in the office of creation. [Archives] n., A series of acts or actions aimed to one purpose. [Archives] n., n., n., Used to describe the customary use of a given artifact, such as food preparation. [Sciences] Broadly, the rate or extent of a change associated with some substance or system. [Sciences] The quality or state of being active. [General Dictionaries] addr

ess n., Persons who carry out acts or actions. [Archives] addressee's name n., A place or location where a particular piece of information is stored, or where an entity can be communicated with. [Computer and Information Sciences] n., n., Person(s) to whom the record is directed or for whom the record is intended. [Archives] n., Individual(s) and/or organisation(s) to which the information in the record was addressed. [Archives] n., One to whom something is addressed. E.g. "The To, CC, and BCC heade

rs list the addressees of the e-mail message". Normally an addressee will eventually be a recipient, unless there is a failure at some point (an e-mail "bounces") or the message is redirected to a different addressee. [Computer and Information Sciences] n., The individual to whom something is to be delivered. [General Dictionaries] n., A place or location where a particular piece of information is stored, or where an entity can be communicated with. [Computer and Information Sciences] n., The name of th

e person to whom the record is directed or for whom the record is intended. [Archives] reference. Syn.: current records. [Archives] n., The sort of accountability aimed at non-political and non-legal authorities such as civil servants and top ranking administrators. Involves developing and implementing procedures for carrying out actions and documenting them to ensure that everything is done according to rule and in proper sequence, so that administrators can account at any time precisely for anything tha

t has been done. [Archives] n., The principle that underlies the concept of accountability [ . . . ] is linked to the conveying and evaluation of information. [ . . . ] For ongoing bodies, accountability required the development and refinement of procedures for carrying out actions and documenting them, "to ensure that everything was done according to rule and in proper sequence, so that administrators could account at any time precisely for anything that had been done." [Archives] n., n., The structure,

functions and procedures of the organizational environment in which the creator exists. [Archives] Stored on a medium in an unchangeable way. [Archives] n., 2. The means of physically locating the holdings of records centres and archival institutions through numbering and listing. [Archives] n., 1. The exercise of authority over maintenance, use, disposition, and accessibility of current archives to carry on the function for which they were created. [Archives] The structure, functions and procedures

of the organizational environment in which the creator exists. [Archives] n., The quality of being permitted to serve as evidence in trial or hearing or other proceeding. [Archives] n., The quality or state of being allowed to be entered into evidence in a hearing, trial, or other proceeding. [Governme nt] n., An administrative body having the delegated authority to act competently on behalf of a higher body. Every agency is a juridical person, composed of juridical persons. [Archives] v., To store o

n a medium in an unchangeable way. [Archives] n., An active communicating entity that can acquire a role; that is, an abstract representation of a function, service, or identity. [Sciences] v., Stored on a medium in an unchangeable way. [Archives] n., An intermediary who performs various matters of business connected with the theatre. [Arts] n., An administrative body having the delegated authority to act competently on behalf of a higher body. Every agency is a ju ridical person, composed of juridical

persons. [Archives] n., The proposition that human beings think about the intentional actions they perform and the resources they need to achieve ends. [Sciences] n., A unit of government authorized by law to perform a specific function. [Archives] n., An organization entity whose name and legal existence are established by an act, which defines its position in an administrative hierarchy. Such a body possesses powers defined by law or regulations and a head with decision-making authority at his/her hie

rarchical level. Usually each agency has its own recordkeeping system. [Archives] n., The business carried on by an agent. [Government] n., A unit of governement that has major policy reponsiblities and that performs regulatory functions. [Government] n., The relationship between an agent and his principal. [Government] n., A business that provides services by acting on behalf of or as representative of another party. [General Dictionaries] affix n., One who is authorized to act for or in place of an

other. [Archives] n., An active communicating entity that can acquire a role; that is, an abstract representation of a function, service, or identity. [Sciences] n., Person or company licenced by the state to represent clients and negotiate their contracts for a standard agent's fee. [Arts] n., People authorized to represent or act on behalf of someone else, particularly in business transactions. [Arts] n., An intermediary who performs various matters of business connected with the theatre. [Arts] n.,

An individual or firm acting as a middleman between librarian and publisher in the acquistion of material. [Computer and Info rmation Sciences] n., In the client-server model, the part of the system that performs information preparation and exchange on behalf of a client or server. Especially in the phrase "intelligent agent" it implies some kind of automatic process which can communicate with other agents to perform some collective task on behalf of one or more humans. [Computer and Information Sciences]

n., An autonomous system that receives information from its environment, processes it, and performs actions on that environment. Agents may have different degrees of intelligence or rationality, and may be implemented in software, hardware, or both. [Computer and Information Sciences] n., An agent is a business representative who handles contractual arrangements between the principal and third persons. [Government] n., Information presented in dial form (with pointer and graduated markings) or in LCD bar

-graph form. [Arts] n., An archival unit composed of multiple archival documents, such as a fonds, series or file. [Archives] n., A representation of an object that resembles the original. Analogue devices monitor conditions, such as movement, temperature and sound, and convert them into analogous electronic or mechanical patterns. Analogue implies continuous operation in contrast with digital, which is broken up into numbers. [Computer and Information Sciences] n., See : archival aggregation; arranged

records; records aggregation. [Archives] server. Especially in the phrase "intelligent agent" it implies some kind of automatic process which can communicate with other n., An act done to a document after its completion whereby its meaning or language is changed. [Archives] n., An act done to an instrument, after its execution whereby its meaning or language is changed; esp., the changing of a term in a negotiable instrument without the consent of all parties to it. Material alterations void an instrume

nt, but immaterial ones do not. v., Use for modifications to an object or structure. Refers especially to the physical evidence of the change. In architecture, use "additions" if the change increases the structure's volume; "alterations" if it does not. [Arts] analogue n., (ASCII) The binary code used by most computers to represent in digital format the uppercase and lowercase letters of the Latin script, numerals, and special characters so that they can be sent to, and understood by, other computers and

devices such as modems and printers. Each ASCII character consists of seven information bits and one parity bit for error checking. [Computer and Information Sciences] aggregated records a., The representation of an object or physical process through the use of continuously variable electronic signals or mechanical patterns. In contrast to a digitally-encoded representation of an object or physical process, an analogue representation resembles the original. [General Dictionaries] n., Using physical vari

ables ("seeable images" and sound waves decodable without significant technological assistance). Analog records suffer degradation with each subsequent generation of copying. n., Representing data by measuring a continuous physical variable, such as the rotation of hands on a clock, in contrast to a digital clock. n., Information recorded and stored in a varying continuous form (with physical variables) in direct correlation to the original information. [Arts] n., Information presented in dial form (with

pointer and graduated markings) or in LCD bar-graph form. [Arts] n., A description of a continuously variable signal or a circuit or device designed to handle such signals. Opp.: 'digital' or 'discrete'. [Computer and Information Sciences] n., A representation of an object that resembles the original. Analogue devices monitor conditions, such as movement, temperature and sound, and convert them into analogous electronic or mechanical patterns. Analogue implies continuous operation in contrast with digital

, which is broken up into numbers. [Computer and Information Sciences] a., The representation of an object or physical process through the use of continuously variable electronic signals or mechanical patterns. In contrast to a digitally-encoded representation of an object or physical process, an analogue representation resembles the original. [General Dictionaries] n., An analogue object that is part of one or more analogue documents, requiring a given preservation action. [Archives] annotation n., Th

e smallest meaningful units of information, expressed as continuous electronic signals or mechanical patterns affixed to an analogue medium. [Sciences] analogue object n., An analogue component, or group of components, that is affixed to an analogue medium and is treated and managed as a document. [Archives] analogue system n., The use of continuously variable electronic signals or mechanical patterns rather than discrete numeric values (such as those generated by a digital system). [Sciences] analogue

encoding n., Physical material, such as a paper, parchment, stone, clay, film or certain types of magnetic audio- and videotape, used for storage of analogue data. [Archives] n., n., A discrete aggregation of one type or class of analogue data (e.g., text, audio, video, image). [Archives] n.,n., An analogue document that is treated and managed as a record. [Archives] Any system handling analogue data or objects, as opposed to a digital system. [Sciences] n., Any system handling analogue data or ob

jects, as opposed to a digital system. [Sciences] n., Physical material, such as a paper, parchment, stone, clay, film or certain types of magnetic audio- and videotape, used for storage of analogue data. [Archives] n., An addition made to a record after it has been created. [Archives] n., “Annotations (additions made to a record after it has been created) constitute the next category of elements included in the Template for Analysis. They fall into three basic groups: 1. additions made to the record a

fter its creation as part of its execution (e.g., the date and time of transmission added to an e-mail record at the moment it is sent, or the indication of attachments added before it is transmitted); 2. additions made to the record in the course of handling the business matter in which the record participates (e.g., comments noted on the face of the record, or embedded in it, and dates of transmission to other offices); 3. additions made to the record in the course of handling it for records management

purposes (e.g., the classification code or file number assigned to the record, its draft) [Archives] n., Information, especially explanatory notes, added to a completed document. [Archives] n., Notes added as comment or explanation. [Arts] n., A brief note, usually no longer than two or three sentences, added after a citation in a bibliography to describe or explain the content or message of the work cited or to comment on it. Example: Bradbury, Malcolm, ed. The Atlas of Literature. London: De Agostin

i Editions, 1997. A heavily-illustrated international thematic history of the relationship between geography and literature, from the Middle Ages and Renaissance to the post-Cold War era. Includes references for further reading and a list of places to visit by country. In a more general sense, any brief explanatory or descriptive comment added to a document, text, catalog entry, etc. In a critical annotation, the commentary is evaluative. Also refers to the process of annotating a document or entry in a bi

bliography or catalog. [Arts] n., A note added to an entry in a catalogue, reading list or bibliography to elucidate, evaluate or describe the subject and contents of a book; it sometimes gives particulars of the author. [Computer and Information Sciences] n., A new commentary node linked to an existing node. If readers, as well as authors, can annotate nodes, then they can immediate ly provide feedback if the information is misleading, out of date or plain wrong. [Computer and Information Sciences] n

., Explanation added to a program to assist the reader. This may take the form of manuscript additions to the program listing, but more often takes the form of comments included in the program text. [Computer and Information Sciences] n., A basic archival function of determining the eventual disposal of records based upon their archival value. Also referred to as n., Initialism for “American National Standards Institute.” [Government] n., Software that constitutes any type of program that is tailored to

satisfy real-world needs and requirements. [Archives] n., Initialism for “application programming interface.” [Computer and Information Sciences] software such as the operating system kernel, server processes and libraries which exists to support application programs. n., Computer software that allows the user to process data or perform calculations necessary to achieve a desired result, as opposed to the operating system designed to control the computer's hardware and run all other programs. [Computer a

nd Information Sciences] n., Computer programs, or collections of programs, designed to meet the needs of the users of computer systems by directly c ontributing to the performance of specific roles. [Sciences] n., Software that constitutes any type of program that is tailored to satisfy real-world needs and requirements. [Archives] n., A program written to perform a particular function and increasingly used to refer to software packages in general. [Computer and Information Sciences] n., A complete, se

lf-contained program that performs a specific function directly for the user. This is in contrast to system software such as the operating system kernel, server processes and libraries which exists to support application programs. [Computer and Information Sciences] n., Computer programs, procedures, rules, and any associated documentation concerned with the operation of a data processing system. Encarta. Computer programs and applications, such as word processing or database packages, that can be run on

a particular computer system. ICA Dictionary. A set of computer programs, procedures and associated documentation concerned with the operation of an automatic data processing system as distinct from hardware. US NARA, Federal Records. The programs used to operate a computer, as well as the documentation describing how to use them. [General Dictionaries] n., Software that constitutes any type of program that is tailored to satisfy real-world needs and requirements. [General Dictionaries] application n.,

A fully conforming instantiation of an element set for a particular community, created to adapt an element set into a package tailored to the functional requirements of a particular application while retaining interoperability with the base standard. Can involve mixing and matching terms from multiple standards to meet the descriptive needs of a particular project or service. [General Dictionaries] application programming interface n., (API) A set of routines, protocols and tools for building software ap

plications; specifically, establishing the interface (calling conventions) by which a software application accesses the operating system and other services. [Computer and Information Sciences] n., n., The process of assessing the value of records for the purpose of determining the length and conditions of their preservation. [Archives] n., Refers to the process of evaluating records to determine whether they are to be archived indefinitely, retained for a shorter period, or disposed of in some other way (

sold, donated, destroyed, etc.). n., The process of identifying materials to be preserved because of their enduring value, especially those material s to be physically transferred to an archives. [Archives] n., A basic archival function of determining the eventual disposal of records based upon their archival value. Also refer red to as evaluation, review, selection or selective retention. [Archives] n., The process of determining the value and thus the disposition of records based upon their current adm

inistrative, legal, and fiscal use; their evidential and information value; their arrangement and condition; their intrinsic value; and their relationship to other records. [Archives] n., The process of determining the length of time records should be retained, based on legal requirements and on their current and potential usefulness. [Archives] n., The act of estimating the nature, quality, importance etc.of something. [Archives] n., A basic archival function aimed at determining the disposition or dispo

sal of records, that is, usually either their continuing preservation or their destruction. In some cases, records may be alienated from their creator. Appraisal involves making a judgement or estimation of the worthiness of continued preservation of records. [Archives] n., Appraisal assesses the continuing value of the records but it also assembles evidence for the presumption of their authenticity, and identifies the digital components or objects that need to be stored and reproduced to ensure the preser

vation of authentic records. [Archives] n., The process of evaluating documents for the purpose of continuing preservation. [Archives] n., Printed or written statements of evaluation or estimate of the market or other value, cost, utility or other attribute of land, buildings, works of art, or other objects of property, by qualified persons. [Arts] n., The monetary valuation of a gift, usually determined at the request of a library, museum, or archives by a professional appraiser familiar with the market

for the type of item. [Computer and Information Sciences] n., The process of analyzing and selecting records in order to determine which are suitable for retention as archives. [Computer and Information Sciences] n., Determining the market value of an item; see monetary appraisal. [General Dictionaries] and Information Sciences] n., Determinations of the retention periods and disposition of records, including the terms and conditions of transfer from the creator to the preserver. [Models (MCP)] archit

ecture n., The rules and conventions of the entity responsible for permanent preservation that govern the appraisal of records. [Archives] archival bond n., [diplomatics] An intrinsic element of documentary form that comprises a wish for the realization of the content of the document. [Archives] appraisal decisions n., [computing] Design, the way components fit together. The term architecture can refer to either hardware or software, or to a combination of hardware and software. The architecture of a s

ystem always defines its broad outlines, and may define precise mechanisms as well. [Computer and Information Sciences] archival arrangement n., The whole of the archival documents comprising an aggregate archival unit. [Archives] The whole of the archival documents comprising an aggregate archival unit. [Archives] n., The process of identifying archival documents as they belong to groupings within a fonds. [Archives] n., Determinations of the retention periods and disposition of records, including

the terms and conditions of transfer from the creator to the preserver. [Models (MCP)] n., The network of relationships that each record has with the records belonging in the same records aggregation. [Archi ves] n., The interrelationships between a record and other records resulting from the same activity. [Archives] n., The originary, necessary and determined web of relationships that each record has at the moment at which it is made or received with the records that belong in the same aggregation. It

is an incremental relationship which begins when a record isfirst connected to another in the course of action (e.g., a letter requesting information is linked by an archival bond to the draft or copy of the record replying to it, and filed with it. The one gives meaning to the other). [Archives] n., The relationship that links each record, incrementally, to the previous and subsequent ones and to all those which par ticipate in the same activity. It is originary (i.e., it comes into existence when a reco

rd is made or received and set aside), necessary (i.e., it exists for every record), and determined (i.e., it is characterized by the purpose of the record). [Archives] n., A grade of paper that is durable and has a long life expectancy. [Archives] it exists for every record), and determined (i.e., it is characterized by the purpose of the record). [Archives] n., The date on which a record is set aside by inserting it in the aggregation to which it belongs and classifying it. [Archives] n., The date as

signed to a record by the records office. [Archives] n., Traditionally it has been a function of archival description to authenticate the records and perpetuate their administrative and documentary relationships. [Archives] n., The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials and the context and records systems which produc

ed it.S yn.: description. [Archives] n., The process of capturing, collating, analyzing, controlling, exchanging, and providing access to information about 1) the origin, context, and provenance of different sets of records, 2) their filing structure, 3) their form and content, 4)their relationship with other records, and 5) the ways in which they can be found and used. [Archives] n., A written representation of archival material. [Archives] n., Traditionally it has been a function of archival descriptio

n to authenticate the records and perpetuate their administrative and documentary relationships. [Archives] n., The process analyzing, organizing, and recording details about the formal elements of a record or collection of records, such as creator of, title, dates, extent, and contents, to facilitate the work's identification, management, and understanding. [Archives] n., The process of recording information about the nature and makeup of archives to achieve administrative and/or intellectual control. [A

rchives] n., The equivalent for archives of cataloguing in librarianship. The most common standards in use are MAD, RAD and APPM. [Computer and Information Sciences] archival description n., The set of descriptive instruments that provide intellectual and physical control over the records of an archival institution or program. Includes, but is not limited to, guides, inventories, indexes, repository locators. [Archives] archival documentation n., See : record. [Archives] n., Seen., The information pro

vided by a creator and the repository which provides enough information to establish provenance, history and context of acquired records and to enable its use by others. [Archives] : record. [Archives] n., See : fonds. [Archives] n., The set of descriptive instruments that provide intellectual and physical control over the records of an archival institution or program. Includes, but is not limited to, guides, inventories, indexes, repository locators. [Archives] n., The whole of the policies, strategies

and procedures, based on archival concepts, principles and methods, that con trol recordkeeping and preservation. [Archives] n., The whole of the policies, strategies and procedures, based on archival concepts, principles and methods, that control recordkeeping and preservation. [Archives] n., The application of principles and procedures articulated and developed from archival theory. The analysis, recording and maintenance of the links between the function of the information recorded on the one hand and

its form, structure and provenancial context on the other. [Archives] See See : records preservation [Archives] n., [place] A place where records selected for permanent preservation are kept. [Archives] See : records preservation system [Archives] n., The whole of the principles, policies, and strategies adopted by an archival institution or program for maintaining digital components and related information over time, and for reproducing the related authentic records and/or archival aggregations of rec

ords, that is produced by interpreting external controls and applying them to the records selected for preservation. [Archives] conduct of affairs, and preserved. Syn.: fonds. [Archives] n., A systematic body of knowledge that supports the practice of appraising, acquiring, authenticating, preserving, and providing access to recorded materials. [Archives] v., To save digital data, documents, and records, typically those that are not current, offline. [Computer and Information Sciences] n., Any of the g

roupings of archival documents comprising a fonds, as delineated during the process of archival arrangem ent. An archival unit can be a fonds, series, file, item or variation thereof, depending on institutional standards. A unit may be divided into sub-units for the purposes of archival description. The smallest (and therefore indivisible) archival unit is the item. [Archives] n., Any of the groupings of archival documents comprising a fonds, as delineated during the process of archival arrangement. An ar

chival unit can be a fonds, series, file, item or variation thereof, depending on institutional standards. A unit may be divided into sub-units for the purposes of archival description. The smallest (and therefore indivisible) archival unit is the item. [Archives] v., To save digital data, documents, and records, typically those that are not current, offline. [Computer and Information Sciences] v., To transfer records from the individual or office of creation to a repository authorized to appraise, preser

ve, and provide access to those records. [Archives] n., A repository for information that the user wishes to retain, but without requiring immediate access. (The word is also used as a verb: to transfer into the archive system.) There are three quite different activities that must be distinguished: (a) the routine taking of backup copies, initiated by the system manager, to protect users and system managers against corruption of stored information; (b) the autonomous transferring of information from a high

er-performance to a lower-performance storage system, initiated by the operating system, to achieve economies in the total cost to the system manager of information storage; (c) the voluntary transferring of a file between normal file storage and archive storage, initiated by the user, to achieve economies in the total costs to the user of information storage. [Computer and Information Sciences] v., To save data onto the disk. [Computer and Information Sciences] v., To transfer files to slower, cheaper me

dia (usually magnetic tape) to free the hard disk space they occupied. This is now normally done for long-term storage but in the 1960s, when disk was much more expensive, files were often shuffled regularly between disk and tape. [Computer and Information Sciences] n., A single file containing one or (usually) more separate files plus information to allow them to be extracted (separated) by a suitable program. [Computer and Information Sciences] v., To copy data onto a different disk or tape for backup.

Archived files are often compressed to maximize storage media. [Computer and Information Sciences] between disk and tape. [Computer and Information Sciences] n., [place] A place where records selected for permanent preservation are kept. [Archives] n., [institution] An agency or institution responsible for the preservation and communication of records selected for permanent preservation. [Archives] n., [records] The whole of the documents made and received by a juridical or physical person or organizati

on in the conduct of affairs, and preserved. Syn.: fonds. [Archives] n., [place] The building (or portion thereof) housing archival collections. [Archives] n., [institution] The division within an organization responsible for maintaining the organization's records of enduring value. [Archives] n., [records] Non-current records preserved, with or without selection, by those responsible for their creation or by their successors in function for their own use or by an appropriate archives because of their

archival value. [Archives] n., [records] The whole of the records of a creator. [Archives] n., [records] The whole of the records created by an agency and preserved. Alias: archival fonds. [Archives] n., [records] 1) The documents created or received and accumulated by a person or organization in the course of the conduct of] affairs, and preserved because of their continuing value. Historically, the term referred more narrowly to the noncurrent records [inactive records] of an organization or institutio

n preserved because of their on going value. [Archives] n., [institution] An organization which collects the archives of individuals, families, or other organizations; a collecting repository. [Archives] n., [institution] The agency or program responsible for selecting, acquiring, preserving, and making available archival materials; also referred to as an archival agency, archival institution or archival program. [Archives] n., [institution] An agency or institution responsible for the acquisition, prese

rvation, and communication of archives selected for permanent preservation. [Archives] n., [place] Rooms or sets of rooms for the systematic maintenance and storage of records and documents. [Arts] n., Archival documents contain accurate and detailed information relevant to many aspects of musical scholarship: to biography, chronology, history of institutions and societies, the place and function of musicians in society, performing practice (in the fullest sense of that phrase) and many others. They yield

the kind of information that primarily musical manuscripts and printed sources cannot provide. The term ‘archive’ is here used as defined under §1 below. It is also widely used in a second sense, to denote what bibliographers would classify as a ‘collection’ or even ‘library’: the Deutsches Musikgeschichtliches Archiv in Kassel, for example, is a library of photographic materials relating to sources of German music. Many collections fall halfway between an archive in the strict sense, consisting of the sur

viving papers of a historical person, and a collection, which may include material added by subsequent collectors. Such a case is the collection in the Library of Congress known as the ‘Rachmaninoff Archives’. See also Libraries; Collections, private; and Sound archives. 1. Types of archive. 2. Preservation; location. 3. Archival research. 4. Application to music history. 5. Skills; aids. [Arts] n., [records] Collections of original records. [Arts] n., [records] An accumulation of original records assembl

ed in the course of the activities of a person or persons, or of a public or private organization; or such records from a number of different sources; and kept together to ensure their preservation and to promote their use. [Computer and Information Sciences] n., [records] Records in any medium which were compiled for the purpose of, or use during, a public or private business transaction of which they themselves formed a part; and which were selected for preservation by the persons concerned with the tran

saction, or their successors or delegates, for their own use and as material for research or reference. [Computer and Information Sciences] subsequent collectors. Such a case is the collection in the Library of Congress known as the ‘Rachmaninoff Archives’. See also n., A professional educated in archival science and/or responsible for the administration of archives. [Archives] n., A person professionally occupied in the administration of archives and/or the management of archives. [Archives] n., An ind

ividual responsible for appraising, acquiring, arranging and describing, preserving, and providing access to records of enduring value, and who relies on the principles of provenance, original order, and collective control to protect the materials’ authenticity and context. [Archives] n., A person professionally educated, trained, experienced and engaged in the administration of archival materials including the following activities: appraisal and disposition, acquisition, preservation, arrangement and desc

ription, reference service andoutreach. [Archives] n., Persons concerned with collecting, evaluating, systemizing, preserving, and making available for reference public records and documents of historical significance. [Arts] n., A person who is responsible for the management of archives. [Computer and Information Sciences] enactment or the subscription). Usually, the subscription takes the form of a signature, but this is not always so; for example n., Records of a creator that have been identified as

to their provenance and relationships according to the concepts and principles of archival arrangement. [Models (MCP)] n., The signature of witnesses to the making of a will or deed. Under the Wills Act 1837 as amended the testator must acknowledge his signature (see acknowledgment) in the presence of two witnesses who must each sign (attest) at the same time in the testator's presence. The signature of each party to a deed must be attested by one witness. [Government] See : archival arrangement [Archives

] address. Nontext attachments, such as graphics and database files, may require special encoding and decoding software. n., Initialism for “American standard code for information interchange.” [Computer and Information Sciences] n., A minimal characteristic of an artefact such that it cannot be further subdivided; attributes commonly studied include aspects of form, style, decoration, colour, and raw material. [Sciences] n., The determination of whether a document has all the formal elements that it wa

s supposed to present when first made or received and set aside. [Archives] attribute is used to classify artifacts into groups and describes objects in terms of their physical traits. [Sciences] n., A document that, on its being physically connected to a record by an act, becomes part of that record. [Archives] n., Somthing physically added or appended to a document. Also referred to as an annexe or enclosure. [Archives] n., A computer file of any type linked to an e-mail message in such a way that th

e two are transmitted together to the designated address. Nontext attachments, such as graphics and database files, may require special encoding and decoding software. [Computer and Information Sciences] n., A device attached to a machine or implement. [General Dictionaries] attachment n., [diplomatics] An intrinsic element of documentary form that comprises the written validation of a record (by subscription, superscription or any identifying sign having such function) by those who took part in the iss

uing of it (author, writer, countersigner) and by witnesses to the action or to the signing of the record. [Archives] n., A concluding portion of a document, especially a formal record, signed by witnesses and often containing language intended to strengthen the presumption that all statutory requirements have been met. [Archives] n., The subscription of those who took part in the issuing of the document (author, writer, coutersigner, and of witnesses to the enactment or the subscription). Usually, the su

bscription takes the form of a signature, but this is not always so; for example telegrams and electronic mail messages present subscriptions which are not signatures. [Archives] n., The signature of witnesses to the making of a will or deed. Under the Wills Act 1837 as amended the testator must acknowledge his signature (see acknowledgment) in the presence of two witnesses who must each sign (attest) at the same time in the testator's presence. The signature of each party to a deed must be attested by one

witness. [Government] Seen., [diplomatics] The characteristics that uniquely identify a record. [Archives] n., A minimal characteristic of an artefact such that it cannot be further subdivided; attributes commonly studied include aspects of form, style, decoration, colour, and raw material. [Sciences] n., A distinct, individual characteristic of an artifact, which cannot be further subdivided and distinguishes i t from another. An attribute is used to classify artifacts into groups and describes object