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<h2>Managing groups</h2>
<a name="top"> </a>



<p>On this page:</p>



<ul><li><a href="#1">Overview</a></li><li><a href="#2">Accessing groups</a></li><li><a href="#3">Creating a group</a></li><li><a href="#4">Editing a group</a></li><li><a href="#5">Deleting a group</a>
</li></ul>

<hr />

<a name="1"> </a>

<h3>Overview</h3>

<p>Groups are subsets of participants for a given worksite. Groups are
not preloaded with official course data, and can therefore be created
by the instructor. Groups are useful to organize study groups, project
teams, and other non-official subsets of worksite participants.</p>

<p><strong>Note:</strong> When combining sections into a parent site,
groups from the original sections will <strong>not</strong> be brought
forward. However, each section behaves like a group on the parent
site, i.e., group-aware tools recognize each section as a group.</p>

<p>You can use groups with the following tools:</p>

<ul><li><strong>Announcements:</strong> Post announcements for your
group.

<br /><br />
</li><li><strong>Assignments:</strong> Post assignments for your
group. However, you cannot add assignments with group access into the
Gradebook.

<br /><br />
</li><li><strong>Messages:</strong> Send private messages to your
group.

<br /><br />
</li><li><strong>Resources:</strong> Allow specific access to files and
folders for your group.

<br /><br />
</li><li><strong>Schedule:</strong> Schedule
events for specific groups only.

<br /><br />
</li><li><strong>Tests &amp; Quizzes:</strong>
Allow access to a Tests &amp; Quizzes item for a specific group.

<br /><br />
</li><li><strong>Site
Info:</strong> Manage your groups.
</li></ul>

<p><a href="#top">Back to top</a></p>

<a name="2"> </a>

<h3>Accessing groups</h3>

<p>You can access groups with the Site Info and Worksite Setup tools.</p>

<p>To access groups with the Site
Info tool:</p>

<ol><li>In your site's <a href="content.hlp?docId=arcc">menubar</a>, click <strong><code>Site Info</code></strong>.

<br /><br />
</li><li>Click <strong><code>Manage Groups</code></strong>.
</li></ol>

<p>To access groups with the Worksite Setup tool:</p><p /><ol><li>Click <strong><code>My Workspace</code></strong>.

<br /><br />
</li><li>From the menubar, click <strong><code>Worksite Setup</code></strong>.

<br /><br />
</li><li>Check the box next to the course for which you wish to manage
groups, and from the top, click <strong><code>Edit</code></strong>.

<br /><br />
</li><li>Click <strong><code>Manage Groups</code></strong>.
</li></ol>

<p><a href="#top">Back to top</a></p>

<a name="3"> </a><h3>Creating a group</h3>

<p>To create a new group:</p>

<ol><li>Access the groups area of your site (see <a href="#2">above</a>).

<br /><br />
</li><li>Click <strong><code>Create New Group</code></strong>.

<br /><br />
</li><li>In the "Title" field, enter a title for your group (e.g.,
<code>Project team 1</code>). You may also add a text
description.

<br /><br />
</li><li>From the window on the left, select a
site participant to add to the group, and then click
<strong><code>&gt; </code></strong>. Repeat this step until you've added all the
members you wish to the group.  To select more than one member at a
time, hold down the <code>Ctrl</code> key (in Windows) or the
<code>Command</code> key (in Mac OS X), and select
the members you wish to add.

<p>Alternatively, click <strong><code>&gt;&gt;</code></strong>
to move all site participants to the right-hand window, select any
participants you do not want in the group, and click <strong><code>&lt;</code></strong> to
remove them.</p>
</li><li>When you're finished, click <strong><code>Add</code></strong>.

</li></ol>

<p>To create a group containing all users with a specific role, click <strong><code>Auto
Groups</code></strong>, check the role(s) that you want to create groups for, and then
click <strong><code>Update</code></strong>.</p>

<p><strong>Note:</strong> It is not possible to create a new group
based on existing group (i.e., duplicate an existing group).</p>

<p><a href="#top">Back to top</a></p>

<a name="4"> </a>

<h3>Editing a group</h3>

<p>To edit a group:</p>

<ol><li>Access the groups area of your site (see <a href="#2">above</a>).

<br /><br />
</li><li>Next to the group title, click <strong><code>Edit</code></strong>.

<br /><br />
</li><li>You may revise the "Title" and "Description" fields.  You may also
add or remove group members as described above.

<br /><br />
</li><li>When you're finished, click <strong><code>Update</code></strong>.
</li></ol>

<p><a href="#top">Back to top</a></p>

<a name="5"> </a>

<h3>Deleting a group</h3>

<p>To delete a group:</p>

<ol><li>Access the groups area of your site (see <a href="#2">above</a>).

<br /><br />
</li><li>Next to the group you wish to remove, check the box under
<strong><code>Remove</code></strong>.

<br /><br />
</li><li>Click <strong><code>Remove Checked</code></strong>.

<br /><br />
</li><li>To confirm removal, click <strong><code>Remove
Checked</code></strong>.
</li></ol>

<a name="demos"> </a>





</div>
</body></html><commit_msg>NOJIRA Update help docs (synchronize with IU KB)<commit_after><?xml version="1.0" encoding="UTF-8"?><!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html><head>
<title>Managing groups</title>
<style type="text/css">
		/* Style for specific inline images */
		
		/* Style for specific ordered lists */
		
		/* Style for specific table cells */
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<link type="text/css" href="/library/skin/tool_base.css" media="all" rel="stylesheet" />
<link type="text/css" href="/library/skin/default/tool.css" media="all" rel="stylesheet" />
</head>
<body>
<div class="helpBody">
<h2>Managing groups</h2>
<a name="top"> </a>



<p>On this page:</p>



<ul><li><a href="#1">Overview</a></li><li><a href="#2">Accessing groups</a></li><li><a href="#3">Creating a group</a></li><li><a href="#4">Editing a group</a></li><li><a href="#5">Deleting a group</a>
</li></ul>

<hr />

<a name="1"> </a>

<h3>Overview</h3>

<p>Groups are subsets of participants for a given worksite. Groups are
not preloaded with official course data, and can therefore be created
by the instructor. Groups are useful to organize study groups, project
teams, and other non-official subsets of worksite participants.</p>

<p><strong>Note:</strong> When combining sections into a parent site,
groups from the original sections will <strong>not</strong> be brought
forward. However, each section behaves like a group on the parent
site, i.e., group-aware tools recognize each section as a group.</p>

<p>You can use groups with the following tools:</p>

<ul><li><strong>Announcements:</strong> Post announcements for your
group.

<br /><br />
</li><li><strong>Assignments:</strong> Post assignments for your
group. However, you cannot add assignments with group access into the
Gradebook.

<br /><br />
</li><li><strong>Messages:</strong> Send private messages to your
group.

<br /><br />
</li><li><strong>Resources:</strong> Allow specific access to files and
folders for your group.<br /><br />
</li><li><strong>Schedule:</strong> Schedule
events for specific groups only.

<br /><br />
</li><li><strong>Tests &amp; Quizzes:</strong>
Allow access to a Tests &amp; Quizzes item for a specific group.

<br /><br />
</li><li><strong>Site
Info:</strong> Manage your groups.
</li></ul>

<p><a href="#top">Back to top</a></p>

<a name="2"> </a>

<h3>Accessing groups</h3>

<p>You can access groups with the Site Info and Worksite Setup tools.</p>

<p>To access groups with the Site
Info tool:</p>

<ol><li>In your site's <a href="content.hlp?docId=arcc">menubar</a>, click <strong><code>Site Info</code></strong>.

<br /><br />
</li><li>Click <strong><code>Manage Groups</code></strong>.
</li></ol>

<p>To access groups with the Worksite Setup tool:</p><p /><ol><li>Click <strong><code>My Workspace</code></strong>.

<br /><br />
</li><li>From the menubar, click <strong><code>Worksite Setup</code></strong>.

<br /><br />
</li><li>Check the box next to the course for which you wish to manage
groups, and from the top, click <strong><code>Edit</code></strong>.

<br /><br />
</li><li>Click <strong><code>Manage Groups</code></strong>.
</li></ol>

<p><a href="#top">Back to top</a></p>

<a name="3"> </a><h3>Creating a group</h3>

<p>To create a new group:</p>

<ol><li>Access the groups area of your site (see <a href="#2">above</a>).

<br /><br />
</li><li>Click <strong><code>Create New Group</code></strong>.

<br /><br />
</li><li>In the "Title" field, enter a title for your group (e.g.,
<code>Project team 1</code>). You may also add a text
description.

<br /><br />
</li><li>From the window on the left, select a
site participant to add to the group, and then click
<strong><code>&gt; </code></strong>. Repeat this step until you've added all the
members you wish to the group.  To select more than one member at a
time, hold down the <code>Ctrl</code> key (in Windows) or the
<code>Command</code> key (in Mac OS X), and select
the members you wish to add.

<p>Alternatively, click <strong><code>&gt;&gt;</code></strong>
to move all site participants to the right-hand window, select any
participants you do not want in the group, and click <strong><code>&lt;</code></strong> to
remove them.</p>
</li><li>When you're finished, click <strong><code>Add</code></strong>.

</li></ol>

<p>To create a group containing all users with a specific role, click <strong><code>Auto
Groups</code></strong>, check the role(s) that you want to create groups for, and then
click <strong><code>Update</code></strong>.</p>

<p><strong>Note:</strong> It is not possible to create a new group
based on existing group (i.e., duplicate an existing group).</p>

<p><a href="#top">Back to top</a></p>

<a name="4"> </a>

<h3>Editing a group</h3>

<p>To edit a group:</p>

<ol><li>Access the groups area of your site (see <a href="#2">above</a>).

<br /><br />
</li><li>Next to the group title, click <strong><code>Edit</code></strong>.

<br /><br />
</li><li>You may revise the "Title" and "Description" fields.  You may also
add or remove group members as described above.

<br /><br />
</li><li>When you're finished, click <strong><code>Update</code></strong>.
</li></ol>

<p><a href="#top">Back to top</a></p>

<a name="5"> </a>

<h3>Deleting a group</h3>

<p>To delete a group:</p>

<ol><li>Access the groups area of your site (see <a href="#2">above</a>).

<br /><br />
</li><li>Next to the group you wish to remove, check the box under
<strong><code>Remove</code></strong>.

<br /><br />
</li><li>Click <strong><code>Remove Checked</code></strong>.

<br /><br />
</li><li>To confirm removal, click <strong><code>Remove
Checked</code></strong>.
</li></ol>

<a name="demos"> </a>





</div>
</body></html>
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